Sports and Facilities Coordinator

Primary Objective

Under the direct supervision of the Recreation Supervisor, this position is expected to provide communication, leadership, and assistance for supervisors, participants, and employees, and the public.

Examples of Duties

General Position Hours

This position will be primarily in office 12pm-4pm Monday-Friday but will have occasional evening and weekend duties, This position’s schedule will generally consist of around 20 hours per week during the summer and fall and 10-15 hours per week during the winter.

Essential Functions Of The Position

Staff Coordination

• Provide leadership, direction, and onsite supervision for Facility Attendants and League Officials.
• Assist in scheduling staff
• Ensure rentals and programs are successful and held to city service delivery standards
• Serve as line of communication between attendants and supervisors for major on-site issues.
  
  

Sports Program Implementation

• Inform supervisors and document on-site program concerns including scheduling conflicts, maintenance needs, and all other pertinent program related issues.
• Verify locations that require lighting and coordinate the delivery of lights for those locations.
• Monitor unsupervised and unscheduled parks to provide communication and supervision for park users, as well as resolving facility use conflicts when necessary.
• Responsible for monitoring weather and field conditions.
• Educate facility users on facility policies and regulations.
• Inventory, organize, and coordinate supplies/equipment delivery for sports programs.
  
  

Sports Program Evaluation

• Complete assigned program reports, nightly park logs, surveys, and evaluations.
• Gather and relay documented feedback from participants regarding programs and facilities.
• Work as a team member to ensure the program’s compliance with the Americans with Disabilities Act and the Minnesota Human Rights Act.
  
  

Other

• Serve as a substitute Facility Attendant or Evening and Weekend Coordinator when necessary.
• Schedule and coordinate facility usage in person and through recreation software
• Develop and maintain professional relationships with staff, participants and supervisors.
• Represent the city at special events
• Help with front desk coverage when needed
• Complete all other duties as assigned by supervisors.
  
  

Examples Of Performance Criteria

• The employee completes the essential functions of the position and other assigned duties in an effective, professional and timely manner.
• The employee has positive relationships with program participants, staff, and co-workers.
• The employee is able to demonstrate strong problem solving and customer service skills.
• The employee attended and participated in all staff training sessions and meetings.
  
  

Minimum/Desirable Qualifications

Minimum Qualifications:

• High School Diploma or GED
• Must possess a valid Driver’s License
• Experience in participating, planning and evaluating recreational sports programs
• Experience working in community recreation or athletic programs
• Problem solving techniques and abilities
• Strong communication skills
• Ability to work independently as needed
  
  

Desired Qualifications

• BA or BS in recreation programming or related field preferred
• Knowledge of maintenance requirements and procedures
• Experience with recreation software
• Ability to demonstrate knowledge and skill of staff supervision
  
  

Physical Requirements And Work Environment

The physical demands described represent those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the essential functions of this position, the employee will frequently walk, sit, stand, and talk or hear.
• The employee may occasionally lift and/or move up to 30 pounds.
• The employee is required to use hands to handle or operate objects, tools, or controls; as well as reach with hands and arms.
• The employee works both indoors and outdoors on a regular basis; when working outdoors the employee is subject to heat, cold, rain, wind, and other weather-related elements.
  
  

Supervision of Others:

On duty Facility Attendants

Ongoing Part-Time employees who are employed for more than 6 months will make contributions to the pension program (PERA) through payroll deductions unless they qualify for one of the exemptions. In addition, Part-Time may receive Paid-time Off (PTO) at rate outlined in employee handbook and eligable for paid parental leave after 6 months of employment.

Temporary/Seasonal employees do not receive benefits outside of Paid-time Off (PTO) at rate outlined in employee handbook.

01

Are you available to work primarily weekday daytime hours?

• Yes
• No
  
  

02

Are you available for occasional weekday evenings and weekend shifts?

• Yes
• No
  
  

03

Are you available to work year round?

• Yes
• No
  
  

04

What experience do you have with Parks and Recreation or Recreation in general?

05

Please list your experience with rentals, reservations, or scheduling. Please include specific software or programs used.

06

Please state why you are interested in the position of Sports and Facilities Coordinator?

Required Question