What are the responsibilities and job description for the Senior Buyer position at City of Boca Raton?
Performs professional work procuring various services, goods, supplies, materials, equipment, and construction; does related work as required. Work is performed under minimal supervision.
- Processes purchase requisitions and issues Purchase Orders; verifies available funding and utilized procurement process in compliance with State, local laws, and City Purchasing regulations.
- Develops and researches specifications, reviews specifications for clarity, accuracy, and necessary related information.
- Develops and manages various solicitation methods (i.e., bids, request for proposals, quotations and compliance checklists.
- Solicits, receives, and analyzes competitive bids, requests for proposals, and informal solicitation processes.
- Develops council recommendation letters for award, and monitors vendor performance and assists the departments in contract management.
- Conducts bid openings, pre-bids, and other procurement related meetings in accordance with Florida Sunshine law.
- Act as chairperson for selection committees and assist Department in contract negotiations.
- Researches a variety of sources, documents, etc. to ensure adequacy of specification in terms of clarity, precision, and related criteria.
- Meets and consults with department representatives regarding the preparation for bid packages, bid analysis, evaluation, and award.
- Monitors and updates status of annual contracts listing.
- Researches and obtains Florida State contracts and other Intergovernmental contracts.
- Review and research of sole source procurement submittals from Departments.
- Advises City departments and Vendor Community on procurement policies and procedures.
- Assists assigned departments with purchasing activities.
- Seeks new innovative methods and practices to improve operational efficiency and effectiveness.
Issue purchase orders or contracts as applicable after award approval. - Keeps abreast of changes in policies, regulations, state and local laws, and directives to determine the best effect on overall operations.
- Provide training and develops solutions to contractual problems.
- Develop plans for accomplishment of assigned functions to meet priorities, deadlines and implementation of goals established by management.
- Assist City Departments in monitoring and maintaining assigned annual contracts for various services, goods, construction, and commodities utilized by the City.
- Reviews and monitors small dollar procurements and develops possible new supply sources and possible new term contracts.
- Reviews bidder database and develops possible new supply sources; Handles unique and complex procurements and research assignments.
- Able to communicate effectively with internal and external customers.
- Able to exercise discretion and judgment in performing procurement functions.
- Thorough knowledge of business methods, markets research, and purchasing standard practices.
- Thorough knowledge of the laws relating to public purchasing.
- Ability to write clear and concise specifications.
- Thorough knowledge of various grades and qualities of a variety of materials, goods, supplies, equipment, and construction procurement needed by the City.
- Thorough knowledge of standard office procedures, practices, and equipment.
- Ability to establish and maintain effective working relationships with City officials, vendors, City staff, and the general public.
- Ability to express ideas clearly and concisely both orally and in written form.
- Ability to handle multiple tasks and prioritize workload.
- Thorough knowledge and ability to use Microsoft Word, Excel & Outlook.
- Ability to learn and effectively utilize the City financial Enterprise Resource Planning (ERP) System and electronic bidding software (ionwave).
- Bachelor's degree from an accredited college or university with a degree in business administration, contract management, or purchasing or a closely related field required. Four years of direct experience may be substituted for a bachelor's degree.
- Three (3) years of experience in procurement of construction, materials, goods, equipment, and supplies for a government entity.
- Certified Professional Public Buyer (CPPB) certification or equivalent professional certification required.
- Possession of a valid State of Florida Class "E" driver's license.
An additional Two (2) years of direct experience in procurement of construction, materials, goods, equipment, and supplies for a government entity may be substituted for a CPPB certification or equivalent professional certification.
Salary : $85,000 - $100,000
