What are the responsibilities and job description for the Administrative Supervisor position at City of Brentwood, CA?
Salary : $80,727.84 - $98,125.20 Annually
Location : City of Brentwood, CA
Job Type : Full-Time
Job Number : 2025-3040-01
Department : Public Works
Opening Date : 01 / 21 / 2025
Closing Date : 2 / 4 / 2025 10 : 00 AM Pacific
Position Information
Please note : the City is currently in contract negotiations and committed to maintaining a stable and supportive work environment. Some aspects of employment terms and conditions may be subject to change as a result of these negotiations. We will keep all applicants informed of any significant updates throughout the hiring process.
The City of Brentwood Public Works Department is seeking a motivated, flexible person to join our team as an Administrative Supervisor. In this role, the Administrative Supervisor is highly organized, detailed-orientated, and committed to providing excellent customer service in a team-oriented work environment. The ideal candidate for this position will have a wide range of expertise in customer service, supervision of support staff, office management and ability to manage and delegate tasks. The Public Works Department consists of five divisions : Water, Wastewater, Solid Waste, Streets, Fleet / Facilities Maintenance, plus Administration. This position will report directly to the Director of Public Works and the ability to handle confidential duties for the Director is essential.
Assigned duties of the Administrative Supervisor include supervising a current administrative staff of eight, supporting the Director and other division managers, and assisting with financial tasks, budgets and reports. This includes interacting professionally with internal and external customers; processing payroll, invoices and purchase orders accurately; compiling and reviewing data for department reports; creating and / or reviewing staff reports; working with various departments and vendors to execute agreements; and managing personnel items, administrative tasks and projects as needed.
This is a City-wide classification, and although the current position is in the Public Works Department, this recruitment will be used to fill all upcoming vacancies in multiple City departments as long as the eligible list is active.
What We Offer
The City of Brentwood provides an engaging, collaborative, and cooperative work environment where you can team up with your peers and with the community to create Brentwood as a premier city. The City is an employer that emphasizes work-life balance, supports employee wellness, and offers a wide range of benefits and retirement alternatives, while also investing in its employees' professional and personal growth.
- Competitive salary
- 15 paid holidays (13 City observed holidays, 2 floating holidays)
- Generous leave accruals (Vacation - 11 days per year; Sick Leave - 12 days per year)
- Selection of health care plans with City paid contributions; cash-in-lieu offered if waiving coverage
- City-paid dental and vision insurance
- CalPERS pension participation
- City paid contributions to Retiree Health Savings account
- Employee Engagement Program (includes recognition for service, safety, peer nominations, and more)
For more information, please see the
To review more of what the City of Brentwood offers, please check out our Benefits Guide and visit our Human Resources page.
Qualifications
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be :
Education / Training :
Experience :
License or Certificate :
Application Process
Applicants must submit the following :
Postmarks, faxes and incomplete applications will not be accepted. Your application must be filled out completely online. Resumes must also be submitted but it is not a substitute for a completed application.
The examination process will consist of :
All applicants that pass the examination process will be placed on the eligible list which is good for at least 6 months and may be extended up to an additional 18 months. This eligible list will be used by the City of Brentwood to fill all current and future openings in this classification as long as the list is active.
DISCLAIMER : The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate.
All correspondence regarding application status, test and / or interview dates, etc. will be sent by email and will be available on your GovernmentJobs account. Please check your email folders, including your junk / spam folders and accept emails from the domain governmentjobs.com, neogov.com, or brentwoodca.gov. It is the applicant's responsibility to ensure a correct email address is provided and that all correspondence is received.
The City of Brentwood is an Equal Opportunity Employer.
Applicants requesting special accommodations during the examination process may contact the Human Resources Department at (925) 516-5191.
The City of Brentwood provides a wide range of competitive benefits which can be viewed on our City Benefits page :
How many years of increasingly responsible administrative, secretarial, and clerical experience do you have? Experience will be verified against what is detailed in your application.
How many years of experience do you have as a secretary in a large department or organizational unit or for a complex technical function? Experience will be verified against what is detailed in your application.
Indicate the highest level of education you possess.
If you selected other in the above question, please describe. If not applicable, enter NA.
Outline any prior supervisory experience you have. Include how you managed both supervisory duties along with daily administrative tasks and projects.
Describe your experience and / or training working with the public and providing customer service. In your response, please include an example that demonstrates how you handled a stressful situation.
Describe your ability to prioritize and accomplish your daily tasks while managing multiple projects and deadlines.
I understand I must attach a resume to this application. If I do not attach my resume, I will be automatically disqualified.
Required Question
Salary : $80,728 - $98,125