Part-time Administrative Assistant

The City of Brunswick is seeking a highly professional administrative assistant for its Building Department. This position supports the administrative functions of a wide variety of duties in the Building Department and is responsible for resolving unique problems. This position provides administrative services to the Chief Building Official, Building Inspectors, Engineering, and Fire Inspectors.

Must be skilled at organizing and prioritizing multiple tasks and changing priorities, with the ability to remain positive and productive when challenged with tight timelines, handle confidential information, and work with a variety of internal and external customers in a professional manner.

Administrative Support:

• Knowledge of general accounting, payments, deposits, and spreadsheet maintenance.
• Strong communication skills, including effective telephone, email, written, and in-person customer service.

· Accepts applications for building permits, calculates and collects fees, reviews forms to ensure information is properly completed, and all necessary documentation is provided prior to submittal to the Chief Building Official.

· Resolves complex and unique problems that require an ability to interpret established policies and procedures.

· The ability to build Excel spreadsheets, tracking functions of the building department, including an ability to create and file digital reports.

· Must have a good command of Microsoft Word, having excellent writing skills with a strong attention to detail.

· The ability to create complex documents to more efficiently manage Building Department production.

• Ability to prioritize and multi-task.

· Records all permit fees for Department and verifies the amount prior to submitting to Finance Department.

· Complete monthly fee reports.

· The ability to invoice engineers and architects using Excel.

· Register contractors and maintains records.

· Prepare and mail business occupancies correspondence.

· Answer phones and greet contractors and residents.

· Responds to residents’ questions and concerns; consults with Chief Building Official when necessary.

Qualifications:

· High School diploma, Business Administration, Accounting, or other Technical Associate Degree preferred, with three (3) years or more of relevant administrative assistant experience to include: data entry, writing & editing professional letters, and records management experience.

· Strong Computer Skills, Microsoft Office Suite, Word, Outlook, and Excel.

· Have a professional and team-oriented demeanor.

· Excellent oral and written communication skills

· Ability to multi-task and attention to detail

· Strong organizational skills and willingness to learn new tasks & concepts quickly

· Excellent communication and interpersonal skills, able to deal with the public on all levels

Position is budgeted for twenty -eight (28) hours per week with a starting rate of $16.00 per hour.

Job Type: Part-time

Pay: $16.00 per hour

Benefits:

• Employee assistance program
• Flexible schedule
• Retirement plan

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person

Salary : $16