What are the responsibilities and job description for the BTU-Financial Operations Specialist position at City of Bryan?
Position Information
Posting Number
2025347
Position Title
BTU-Financial Operations Specialist
Position #
7831
FLSA
Non-Exempt
Classification Type
Administrative/Clerical
Department
Electric Utilities (BTU) - Fiscal Services
Job Type
Full Time
Work Schedule
Monday-Friday; 8am-5pm
Hiring Pay Rate
$19.00-$20.50 (depending on qualifications)
Posting Opening Date
01/28/2025
Posting Closing Date
Job Summary
Under general supervision, the Financial Operations Specialist ensures the validation of utility billing processes for Bryan Texas Utilities (BTU) including, but not limited to, performing reconciliation of monthly sales and cash receipts, rendering timely utility billing sales reports, and performing other related as assigned.
Essential Job Functions
- Maintains, reconciles, and analyzes incoming cash on a daily and monthly basis.
- Analyzes monthly utility billing processes and generates various management reports to track trends and variances in customer payment methods.
- Reconciles/researches payments daily between utility billing system and bank/outside payment services, including researching bank adjustments and credit card chargebacks.
- Ensures daily cash receipts and reports are accurate, complete, and organized for auditing purposes.
- Communicates regularly with the Customer Service Department regarding adjustments necessary to customer accounts.
- Researches, reports, and prepares the yearly unclaimed accounts receivable data and uploads to the State Comptroller in a timely manner.
- Assists with data entry activities such as journal entries, employee time sheets, accounts receivable billings, and other transactions as assigned.
- Maintains fleet data and reports for management on a monthly basis.
- Initiates daily bank transactions including deposits, wires, transfers, positive pay uploads, and stop payments.
- Performs related duties as assigned.
- Responds regularly and promptly to work.
Minimum Qualifications
- High School Diploma or GED. Additional training and/or coursework in accounting or a related field is desirable.
- At least two (2) years of experience performing accounts payable/receivable, bookkeeping, payroll, billing, purchasing, invoice processing, or similar responsibilities in a professional office environment.
Equivalent combinations of education, experience, certification, and training may also be considered.
Knowledge, Skills & Abilities
Knowledge of:
- Proper customer service and telephone etiquette.
- Modern office procedures, methods, and equipment including computers and associated equipment.
- Principles and procedures of bookkeeping and financial record keeping.
- Basic math including ability to add, subtract, multiply, divide and compute percentages; ability to use a 10-key calculator with speed and accuracy.
Ability to:
- Perform a variety of financial, administrative, and clerical support functions with a high degree of accuracy and attention to detail.
- Learn department functions thoroughly to provide general information and explain detailed department processes and procedures.
- Work independently and efficiently follow established practices and procedures.
- Demonstrate good judgment and a professional demeanor.
- Respond to and effectively prioritize phone calls, emails, walk-up traffic, and other requests for information.
- Handle multiple tasks, prioritize and organize work assignments, and meet established deadlines.
- Use spreadsheet and word processing applications to compose or edit a variety of documents.
- Maintain a high level of integrity and discretion in handling confidential information.
- Demonstrate satisfactory performance and a willingness to take on new responsibilities.
- Demonstrate regular, reliable, and punctual attendance and utilize leave responsibly to ensure sufficient coverage of departmental operations.
- Abide by City and department administrative directives, policies, and procedures.
- Provide management with sound, positive advice, and information concerning the incumbent’s area of responsibility.
- Establish and maintain cooperative working relationships with those contacted in the course of work and communicate effectively with the public and other required entities.
Skills:
- Strong personal computer skills, including the ability to efficiently utilize a variety of office equipment. Must be proficient with Microsoft Office (Word/Excel/PowerPoint/Outlook) and able to promptly learn other job-specific programs as needed.
- Strong verbal and written communication skills, with the ability to communicate with tact and diplomacy.
- Strong customer service skills.
- Strong planning, organizational, problem-solving, and time management skills.
Licenses, Certifications & Special Requirements
Texas Class C driver’s license with a good driving record as measured by the City’s evaluation system.
Physical Demands
Physical demands include but are not limited to: sitting, talking, hearing, seeing, standing, walking, driving, bending, reaching, twisting, pushing, pulling, using hands and fingers to operate office equipment and machines, and occasionally lifting and/or moving objects up to and including 25 pounds.
Working Conditions
Work is performed primarily in an office setting or a well-lighted and temperature-controlled working environment.
Equipment
Work shall be performed with tools, appliances and equipment approved by those agencies and bodies that have control, authority, or approval of the design working ranges or limitations of those items; the employee has the responsibility to conform to those ranges and limitations.
Equipment may include but is not limited to: multi-line telephone, computer, printer, fax, copier, scanner, 10-key calculator, and vehicle.
Equipment may include but is not limited to: multi-line telephone, computer, printer, fax, copier, scanner, 10-key calculator, and vehicle.
Additional Notes/Instructions for Applicants
This job description is not intended to be construed as an exhaustive list of responsibilities, duties, and skills required. City management has exclusive rights to alter this job description at any time without notice.
Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. This document does not create an employment contract, implied or otherwise, other than an ‘at-will’ relationship.
Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. This document does not create an employment contract, implied or otherwise, other than an ‘at-will’ relationship.
Quicklink for Posting
https://www.bryantxjobs.com/postings/4328
Salary : $19 - $21
