RECORDS MANAGER (M)

Salary : $82,044.30 - $107,888.30 Annually

Location : Burbank, CA

Job Type : Expedited

Job Number : 250709M1

Department : City Clerk

Opening Date : 01 / 06 / 2025

Closing Date : 1 / 31 / 2025 5 : 00 PM Pacific

Definition

OPEN COMPETITIVE RECRUITMENT

Open to all qualified candidates.

Tentative examination dates for this recruitment :

Week of 2 / 17 / 25 - Blind application and supplemental scoring

Week of 3 / 10 / 25 - Oral interview

Dates may change due to unforeseen circumstances. Candidates who pass each phase of the recruitment process will be notified of the official examination dates.

Under general direction to plan, organize, direct, and supervise the activities of the records management program for the City; and perform related work as required.

Essential Functions

Develops, implements, coordinates, and maintains a comprehensive Citywide records management program in accordance with legal requirements; reviews, interprets, communicates, and monitors ordinances, regulations, policies, procedures, codes, and standards related to records management functions; assists departments throughout the City in the application and implementation of record management policies, procedures, and techniques, including, but not limited to : filing systems, indexing, forms design, and central records storage, retrieval, and disposition; develops, implements, and maintains policies and procedures for the recording, indexing, filing, and retrieving of active documents and the storage of inactive documents; updates records retention schedules to reflect current legal requirements; oversees document imaging production, quality control procedures, and off-site storage; oversees the implementation, structures, and re-structuring of filing systems, and vital records protection and preservation; develops and conducts records management training programs; assists with budget preparation and monitors expenditures; conducts records inventories and surveys; assists with the development and implementation of the department's goals, objectives, policies, and procedures; researches, analyzes, organizes, and prepares reports; oversees and responds to Public Records Act requests; supervises, trains, develops, and evaluates employees; makes effective recommendations regarding hiring, promotions, transfers, and disciplinary actions as needed, up to and including termination; assists in conducting elections; attends City Council and other civic or community-related meetings on an as needed basis; drives on City business.

Minimum Qualifications

Employment Standards : Knowledge of the principles and practices of public administration such as : program development, budgeting, purchasing, and contracting; local, state, and federal laws relating to the maintenance, retention, and release of a variety of records and information; modern methods, procedures, and practices of records and information preservation; technology applications relevant to records and information management programs; proper English usage, spelling, grammar, and punctuation in order to effectively perform the essential functions of this classification (this is not a language restriction as defined in California Government Code Section 12951); principles and practices of sound personnel management and supervision.

Skill in utilizing computers and a variety of computer software, including technology used to document formal meetings.

Ability to design, implement, and maintain detailed record systems; analyze records management system problems; learn and operate current technology used to document formal meetings; prepare and present clear and accurate reports and other written correspondence; maintain highly sensitive and confidential information; provide a high level of customer service to members of the public, vendors, and staff; effectively address diverse situations using a professional approach; exercise appropriate judgment and take initiative; work independently; develop, prioritize, and implement department goals, projects, programs, and policies; work weekends and after hours on an as needed basis; supervise, evaluate, and mentor employees; communicate effectively both orally and in writing; establish and maintain effective working relationships with supervisors, fellow employees, vendors, and the public.

Education / Training : Any combination of education and / or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance as determined by the City. Example combination includes, but is not limited to graduation from an accredited college with a major in business or public administration or related field and four years of experience in comprehensive records management programs for a municipality involving the development of systems for the maintenance, retention, and disposition of a wide variety of records, including two years of experience in a supervisory capacity. NOTE : Additional records management experience may be substituted for the college requirement on a year for year basis.

Special Conditions & Requirements : Possess and maintain the physical condition required to perform the essential functions of the classification which includes the physical ability to : move and position objects weighing up to 30 pounds (for weight in excess of 30 pounds, tools or other appropriate assistance are recommended to perform the function); remain in a stationary position for extended periods of time.

License & Certificates : A valid California Class "C" driver's license or equivalent is required at time of appointment. Designation as a Certified Records Manager is required within three years of appointment. All required licenses and certificates must be maintained throughout employment in this classification.

Supplemental Information

Desirable Qualifications : Designation as a Certified Municipal Clerk and professional experience working within a City Clerk's Office.

This job title is represented by the Burbank Management Association (BMA)

The City of Burbank offers excellent employee benefits, please click on the following link for additional information regarding employee benefits :

Additionally, there are Benefit Summary Sheets for each represented and unrepresented employee group that provide a more detailed summary of benefits. There are also some Benefit Summary Sheets for specific job titles. To access the Benefit Summary Sheets, please click here :

Please note, employee benefits vary based on employment status - full-time or part-time; regular or temporary, and many benefits are not applicable to temporary employees.

You must answer the following question in order to be considered for the position. The purpose of this Supplemental Questionnaire is to give you an opportunity to provide additional information regarding your specific qualifications for the position of Records Manager. This Supplemental Questionnaire is considered part of your application process and will be evaluated along with your application on a competitive basis to determine which applicants will proceed to the next step in the selection process.INSTRUCTIONSAnswer should be complete, specific, and precise. Incomplete, illegible, vague, or excessively long responses to any question may disqualify you from being considered further for the position. Please be specific in answering the Supplemental Questions, as they will be used to evaluate which applicants will be given further consideration in the process. DO NOT answer, "see resume" or "see application" as these are not valid answers. Click "Yes" to reflect that you have read and understand this statement.

How many years of records management experience do you have?

Do you have or are you working toward your Certified Municipal Clerk (CMC), Certified Records Manager (CRM), or any other records-related certifications?

Please describe your experience in supervising staff and provide the number of staff supervised.

Please describe your understanding of the California Public Records Act and your experience with managing records requests.

• Please describe your experience in implementing and managing a Records Management Program, and the types of software you have used.

Describe your understanding of enterprise content management (ECM) and detail your experience, if any, in implementing an ECM program.

I understand that all requested information must be furnished on the application itself. Resumes and / or attachments may be included, but CANNOT BE SUBSTITUTED for a completed application form. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is not an acceptable response under Duties. An application containing this response may be deemed incomplete. If I do not provide information on my application under Education, Experience, and / or License and Certificates sections that I meet the minimum qualifications for the position I am applying for, I will be deemed "not qualified" and may not proceed in the recruitment.

Required Question

Salary : $82,044 - $107,888