Administrative Aide

Do you appreciate service-oriented communities where neighbors help their neighbors? Do you love delectable farm-to-table food and award-winning wines? Do you adore charming small cities with vibrant downtowns? Are you ready to serve every day in a destination community that most only get to visit for mere days at a time? Then consider working at the City of Calistoga!

The City of Calistoga is looking for highly motivated, enthusiastic, and customer service-oriented individual(s) to perform a variety of duties in running the daily operations of the public aquatic facility. Under supervision, position performs front desk customer service, collections and payment of fees and entering registration through a desk top computer. This position enforces all rules and regulations pertaining to the safety and well-being of the patrons and visitors at the facility. Position requires morning, evening, weekends and holidays.

Job duties include:

• Perform basic office tasks, including filing, scanning, copying, and organizing documents.
• Answer and direct phone calls, take messages, and respond to inquiries.
• Assist with sorting and distributing mail, emails, and other communications.
• Input and update information into databases, spreadsheets, or organizational systems.
• Maintain accurate records and ensure timely documentation of data.
• Draft, edit, and proofread basic correspondence, memos, and reports.
• Assist with preparing presentations or other administrative documents as needed.
• Monitor and order office supplies as needed.
• Assist with the organization of files, supplies, and workspaces.
• Provide support for events, workshops, or training sessions as needed.

For more details, the job description can be found on the City’s website.

Minimum Qualifications

A high school diploma or equivalent is required for this position. Previous experience in customer service, administrative support, or cash handling is preferred. Basic proficiency in computer systems and office software, such as Microsoft Office or data entry programs, is a plus.

To apply, complete a City of Calistoga employment application using the link “Employment Application” shown near the top of the document.

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