Administrative Services Technician - Finance

Administrative Services Technician (Finance)

• Type: Full Time / Non-Exempt

  Salary/Pay Rate: $34.55 - $42.00 Per Hour

• Posted Date:02/14/2025

The City of Calistoga is now accepting applications for full-time Administrative Services Technician - Finance

This recruitment is to hire an existing full-time Administrative Services Technician (Finance) vacancy.

The City
The City of Calistoga is located at the northern end of the Napa Valley, and has the charm of a small town and the sophistication of a world-class tourist destination. The City is famous for its natural hot springs, and has drawn residents and visitors to the Napa Valley for nearly 160 years. Calistoga offers outstanding regional cuisine and is the perfect place to relax and enjoy fine wines. The City is approximately 2.6 square miles with an estimated population of 5,348.

The City of Calistoga is a full-service city providing a full range of services including police and fire protection; planning activities; code enforcement and building inspections; park facilities, aquatics, and recreation programs; construction and maintenance of streets, public buildings, and other infrastructure facilities; water production and distribution; and wastewater collection, treatment, and recycling.

For more details, the job description can be found on the City’s website at HERE.

Minimum Qualifications
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Education and Experience: Equivalent to the completion of the twelfth grade supplemented by college-level coursework in business or public administration, finance, accounting, or related field. Three (3) years of increasingly responsible experience performing complex technical and/or programmatic duties in payroll, finance or accounting.
• Licenses and Certifications: Possession of a valid California Driver’s License.

Administrative Services Technician- Finance:

• In the finance department you will prepare and process bi-monthly payroll for 71 full-time and 35 part-time employees.
• Prepare and process payment of all required monthly, quarterly, and annual State and Federal Tax reports.
• Reconcile payroll accounts and prepare monthly journal entries.
• Review, interpret, implement, and prepare any necessary reports relative to; changes in State and Federal tax payroll laws, workers compensation payments, 4850 leave time, employer/employee paid contributions to various programs, Public Employees Retirement System (PERS) the Fair Labor Standards Act (FLSA), employee group memorandums of Understanding and any other agency requirements.
• Perform technical payroll activities associated with benefits; complete, generate and distribute salary information to designated retirement sources.
• Receive and review timesheets from each department; calculate and enter timesheet data into the computer; calculate various payroll withholdings and deductions.
• Determine when employees become eligible for PERS membership and health insurance and must understand the regulations and the processes that are involved to be able to report accurate information to the retirement system.
• Performs customer service counter duties including cashiering (cash handling), processing payments, preparing bank deposits, providing information and applications for City business matters.
• Collects and accounts for fees and other monies collected in other City departments.
• Bilingual highly preferred.

Applications must be received on or before March 15, 2025. Interviews are tentatively scheduled for the week of March 17, 2025.

To apply, complete a City of Calistoga "Employment Application" shown near the top of the document. Applications submitted on or before March 15, 2025 will be reviewed. Based on the number of qualified applicants, the City may use a written examination and/or panel interview to establish the eligible list. The Administrative Services Director makes the hiring decision from those qualified applicants on the eligible list.

The City of Calistoga is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Calistoga will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.