Fiscal Collection Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Specific duties and responsibilities include but are not limited to the following:

• Provide outstanding customer service to residents, companies and attorneys over the phone and in person. Act as Liaison between the Finance Department and other City Departments.
• Construction Contract Maintenance. Review contracts, request purchase orders and change orders as needed. Maintain PO spreadsheet with invoice data for each vendor and project.
• Process six quarterly water bill cycles, and weekly final water bill cycles. Apply the Senior Discount annually.
• Lead the quarterly Sewer Abatement process. Obtain and analyze meter read data to calculate quarterly sewer abatements. Coordinate with other City Departments regarding account maintenance. Communicate with Sewer Abatement clients regarding billing questions.
• Oversee and manage the Tax Title process, all correspondence, prepping, advertising and recording of Liens. Maintain meticulous records.
• Responsible for the printing and mailing of weekly vendor checks, fuel assistance, checks and fire victim payments.
• Accurately input entries into QuickBooks.
• Respond to all emails in the Treasurer's Inbox in a timely and professional manner.
• Other duties as assigned by the Assistant Finance Director.

MINIMUM REQUIREMENTS:

BS in Business, Finance or equivalent combination of training, education and experience required. Three to five years' work experience in accounting or financial management, preferably in a municipal organization. Familiarity with Microsoft Office Suite, Oracle (PeopleSoft) Financials and/or MUNIS highly desirable. Strong interpersonal and communication skills, both written and verbal, required. Experience in a fast-paced demanding environment required. Demonstrated documentation and troubleshooting skills.

PHYSICAL DEMANDS:

Ability to access, input, and retrieve information from a computer. Answer telephone and maintain multiple files.

WORK ENVIRONMENT:

Standard office environment. Fluorescent lighting, and window unit air conditioning. Moderate noise level, which can elevate with phone calls and walk-in members of the public.

SUMMARY OF BENEFITS:

• Competitive benefits package including:
• Competitive health, dental, and vision insurance
• Vacation and Sick leave eligible
• Sick Incentive Pay Eligible
• 3 Personal days
• 14 Paid Holidays
• Management Allowance, $2700 year
• City employee transportation benefits (T-Pass reimbursement, Bluebikes membership, EZRide Shuttle)

REQUIRED DOCUMENTS:

Please upload the below documents to complete your application:

• Resume
• Cover Letter