What are the responsibilities and job description for the Human Resources Director position at City of Canby?
JOB
The City of Canby is recruiting to fill the role of Human Resources Director. The ideal candidate will bring a positive energy to the City while providing technical and professional support to department directors and the City Administrator.Interviews are tentatively scheduled the first week of April.Performs a variety of complex administrative, technical and professional work in planning, organizing and managing the human resource functions of the City, including; classification, compensation, benefits, recruitment, labor relations, affirmative action, training and organizational development, and employee relations. Serves as in-house Plan Administrator for the health and retirement plans. Provides technical guidance to the City Administrator, department managers, supervisors and employees on all human resource issues. Conducts a variety of special projects including research and writing policies and procedures related to human resources. Serve as a member of the City’s Leadership Team. Supervisory ResponsibilitiesSupervises staff; provides scheduling, formal training, evaluations, and development.
EXAMPLE OF DUTIES
The individual in this position is expected to engage in the following work-related activities. Ensure City compliance with federal, state and local laws, regulations and rules affecting the employer-employee relationship. Maintain knowledge of changes affecting the City and notify others as appropriate. Provide technical assistance and interpretation to the City Administrator, Mayor and City Council regarding issues affecting the human resources needs of the City. Write and deliver presentations to public officials regarding human resource policies and practices. Attend meetings as necessary to address such concerns.Establish goals, objectives, policies and systems for the HR functions in compliance with City guidelines and Council goals. Develop and implement personnel policies and procedures that increase retention rates, foster job satisfaction, and encourage excellent performance.Conduct workplace investigations as needed. Make recommendations regarding personnel issues. Provide advice and assistance to managers and supervisors in resolving personnel matters.Supervise activities of department staff. Schedule, assign and review work. Make hiring recommendations. Conduct performance coaching and evaluations. Motivate and praise employees.Arrange training for staff as needed and track training and certifications of employees. Provide opportunities for developmental training to employees. Assist other department managers to identify staff training needs and provide opportunities for developmental training and performance coaching to employees. Coordinate on-site and off-site training programs.Develop and administer citywide recruitment/hiring programs. Prepare and place advertisements, screen applications, conduct panel interviews to select finalist, and complete reference checks. Schedule pre-employment testing as needed. Maintain effective new employee orientation program; schedule and conduct for all new employees. Conduct exit interviews of departing employees. Alert City management of surfacing issues and make appropriate recommendations for correction.Administer citywide compensation and benefits programs. Participate in and conduct surveys as required per the Oregon Equal Pay Act. Analyze data, draw conclusions and develop recommendations to ensure the City’s competitive stance in the labor market. Create and update job descriptions as needed.Maintain a variety of human resource files and records, confidential personnel files, discipline records, risk management, etc. Research, compile and analyze data and prepare reports and summaries related to personnel issues.Develop labor relations strategy and manage labor relations function. Partner with the City Attorney/ City Administrator in collective bargaining. Respond to grievances and oversee disciplinary process according to the collective bargaining agreements and City policy.Represent the HR Department and/or City to the public, before the media, in collective bargaining, in legal or administrative proceedings, and to other departments, organizations or entities as required. Serve as City Equal Opportunity Employment Officer.Maintain cooperative working relationships with City staff, other organizations and the general public. Actively promote and support diversity in the workplace through staffing, promotions, training and career development. Model respect for diversity in the workplace.Manage federal and state leave law programs including: FMLA, OFLA, PLO, ADA. Coordinate leave laws and implement legislative changes effectively.Coordinate workers compensation program and reduce time loss claims. Assist in the development and monitoring of citywide safety and risk management programs. Recommend ordinances, resolutions, policies and procedures to better manage risks and control losses. Work with department managers to ensure employees are held to departmental safety and loss control standards.Assist with the City’s Safety Program and participate as needed in monthly safety committee meetings.Responsible for compliance with FTA and DOT requirements. Includes quarterly random testing and Clearinghouse. Follow all safety rules and procedures for work areas. Provide employees with basic job training and safety instruction. Actively support safety and loss control measures. Ensure employees are held to departmental safety and loss control standards.Develop and maintain the Human Resources budget.Performs additional duties as assignedCompetency Profile The individual in this position is expected to possess or acquire: Broad knowledge of laws, regulations and practices involved with general human resources, in particular, employee relations, compensation, benefits, and employment principles and methods.Thorough knowledge of applicable federal, state and local archival laws, records management, word processing and spreadsheet software, and operation of standard office equipment. Thorough knowledge of or ability to quickly learn current City ordinances, resolutions and codes; ability to apply that knowledge, particularly in relation to human resources, labor law and employment matters.Expert knowledge of business English composition, proof reading, spelling, punctuation, and grammar.Excellent speaking and writing skills.Ability to remain professional and calm during sensitive situations.Ability to keep sensitive information confidential.Working knowledge and experience using web-based technology.
SUPPLEMENTAL INFORMATION
Flexible/Hybrid WorkThis position is expected to work predominately in the office. A flexible schedule, or a hybrid arrangement will be considered based on special circumstances. Mental effort High degree of concentration with above normal periods of attention, above normal deadlines, or a high degree of creative thinking. Physical effort Minimal: While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials weighing up to 25 pounds. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, calculator, and standard office equipment. Work environment Everyday Risks/Discomforts: Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises. Travel requirementsTravel occasionally required Hours requiredMay require working after hours, evenings and weekends
The City of Canby is recruiting to fill the role of Human Resources Director. The ideal candidate will bring a positive energy to the City while providing technical and professional support to department directors and the City Administrator.Interviews are tentatively scheduled the first week of April.Performs a variety of complex administrative, technical and professional work in planning, organizing and managing the human resource functions of the City, including; classification, compensation, benefits, recruitment, labor relations, affirmative action, training and organizational development, and employee relations. Serves as in-house Plan Administrator for the health and retirement plans. Provides technical guidance to the City Administrator, department managers, supervisors and employees on all human resource issues. Conducts a variety of special projects including research and writing policies and procedures related to human resources. Serve as a member of the City’s Leadership Team. Supervisory ResponsibilitiesSupervises staff; provides scheduling, formal training, evaluations, and development.
EXAMPLE OF DUTIES
The individual in this position is expected to engage in the following work-related activities. Ensure City compliance with federal, state and local laws, regulations and rules affecting the employer-employee relationship. Maintain knowledge of changes affecting the City and notify others as appropriate. Provide technical assistance and interpretation to the City Administrator, Mayor and City Council regarding issues affecting the human resources needs of the City. Write and deliver presentations to public officials regarding human resource policies and practices. Attend meetings as necessary to address such concerns.Establish goals, objectives, policies and systems for the HR functions in compliance with City guidelines and Council goals. Develop and implement personnel policies and procedures that increase retention rates, foster job satisfaction, and encourage excellent performance.Conduct workplace investigations as needed. Make recommendations regarding personnel issues. Provide advice and assistance to managers and supervisors in resolving personnel matters.Supervise activities of department staff. Schedule, assign and review work. Make hiring recommendations. Conduct performance coaching and evaluations. Motivate and praise employees.Arrange training for staff as needed and track training and certifications of employees. Provide opportunities for developmental training to employees. Assist other department managers to identify staff training needs and provide opportunities for developmental training and performance coaching to employees. Coordinate on-site and off-site training programs.Develop and administer citywide recruitment/hiring programs. Prepare and place advertisements, screen applications, conduct panel interviews to select finalist, and complete reference checks. Schedule pre-employment testing as needed. Maintain effective new employee orientation program; schedule and conduct for all new employees. Conduct exit interviews of departing employees. Alert City management of surfacing issues and make appropriate recommendations for correction.Administer citywide compensation and benefits programs. Participate in and conduct surveys as required per the Oregon Equal Pay Act. Analyze data, draw conclusions and develop recommendations to ensure the City’s competitive stance in the labor market. Create and update job descriptions as needed.Maintain a variety of human resource files and records, confidential personnel files, discipline records, risk management, etc. Research, compile and analyze data and prepare reports and summaries related to personnel issues.Develop labor relations strategy and manage labor relations function. Partner with the City Attorney/ City Administrator in collective bargaining. Respond to grievances and oversee disciplinary process according to the collective bargaining agreements and City policy.Represent the HR Department and/or City to the public, before the media, in collective bargaining, in legal or administrative proceedings, and to other departments, organizations or entities as required. Serve as City Equal Opportunity Employment Officer.Maintain cooperative working relationships with City staff, other organizations and the general public. Actively promote and support diversity in the workplace through staffing, promotions, training and career development. Model respect for diversity in the workplace.Manage federal and state leave law programs including: FMLA, OFLA, PLO, ADA. Coordinate leave laws and implement legislative changes effectively.Coordinate workers compensation program and reduce time loss claims. Assist in the development and monitoring of citywide safety and risk management programs. Recommend ordinances, resolutions, policies and procedures to better manage risks and control losses. Work with department managers to ensure employees are held to departmental safety and loss control standards.Assist with the City’s Safety Program and participate as needed in monthly safety committee meetings.Responsible for compliance with FTA and DOT requirements. Includes quarterly random testing and Clearinghouse. Follow all safety rules and procedures for work areas. Provide employees with basic job training and safety instruction. Actively support safety and loss control measures. Ensure employees are held to departmental safety and loss control standards.Develop and maintain the Human Resources budget.Performs additional duties as assignedCompetency Profile The individual in this position is expected to possess or acquire: Broad knowledge of laws, regulations and practices involved with general human resources, in particular, employee relations, compensation, benefits, and employment principles and methods.Thorough knowledge of applicable federal, state and local archival laws, records management, word processing and spreadsheet software, and operation of standard office equipment. Thorough knowledge of or ability to quickly learn current City ordinances, resolutions and codes; ability to apply that knowledge, particularly in relation to human resources, labor law and employment matters.Expert knowledge of business English composition, proof reading, spelling, punctuation, and grammar.Excellent speaking and writing skills.Ability to remain professional and calm during sensitive situations.Ability to keep sensitive information confidential.Working knowledge and experience using web-based technology.
SUPPLEMENTAL INFORMATION
Flexible/Hybrid WorkThis position is expected to work predominately in the office. A flexible schedule, or a hybrid arrangement will be considered based on special circumstances. Mental effort High degree of concentration with above normal periods of attention, above normal deadlines, or a high degree of creative thinking. Physical effort Minimal: While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials weighing up to 25 pounds. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, calculator, and standard office equipment. Work environment Everyday Risks/Discomforts: Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises. Travel requirementsTravel occasionally required Hours requiredMay require working after hours, evenings and weekends
