Administrative Services Manager

Are you a motivated and results-driven individual looking for an opportunity to be part of a high-performing organization? Do you want to be part of a team dedicated to making a positive community impact? If so, then consider applying today to be an Administrative Services Manager in the City Manager’s Office (CMO) at the City of Champaign. Comprised of the Mayor, City Manager, and Deputy City Managers, CMO is the backbone of our values-driven organization, and the Administrative Services Manager plays a pivotal role in ensuring the effective and efficient operation and administration of this department, including the Communications Division.

Responsibilities of Position

The Administrative Services Manager is part of the City Manager’s management team responsible for a full range of administrative, analytical, financial, and personnel functions. This position supports the City Manager and Deputy City Managers with planning, coordinating and tracking special projects that may require research, evaluation, analysis; and prepares reports, recommendations, and presentations to internal and external stakeholders.

The Administrative Services Manager also serves as the Deputy Liquor Commissioner, responsible for the enforcement of the City Liquor Code and attends and participates in various events/meetings and on special project teams/committees as a representative of the City Manager’s Office. The Deputy Liquor Commissioner role and other duties may require occasional work outside of regularly scheduled hours, sometimes with little or no advance notice.

The Administrative Services Manager also supervises the City Manager’s administrative staff in CMO and the Communications Manager.

The successful candidate will be goal-oriented, with excellent interpersonal and communication skills and a strong customer service orientation.

Required Qualifications

• Bachelor’s degree with coursework in communications, management, government or public administration, or related fields.
• An equivalent combination of work experience and education that demonstrates the required knowledge, skills, and abilities.
• Extensive progressively responsible experience with administrative functions such as budgeting, purchasing, or project management.
• Supervisory experience that demonstrates the ability to plan and manage the work of subordinate staff.
• Experience collecting and analyzing information and preparing reports.
• The ability to attend meetings and events outside of typical work hours.
• Must be bondable.
• Current, valid driver’s license and acceptable driving record.

Preferred Qualifications

• Advanced degree in Public Administration, Business Management, Communications, or related field.
• Communications-related coursework or training.
• Public sector budgeting or purchasing experience.

Drug screening, driving abstract, and criminal background check will be required. The starting annual salary range is $103,598 - $117,866, DOQ. Applications must be submitted online no later than Sunday, April 13, 2025.

The City of Champaign is an Equal Opportunity Employer. Women, minorities and individuals with disabilities are encouraged to apply. The City of Champaign is committed to promoting a work environment and a community that values and supports diversity and inclusion. Contact the Human Resources Department at (217) 403-8770 Monday through Friday from 9 a.m. to 4 p.m. if you require an accommodation to complete this application or during any phase of the application, interview, or employment process.

The following locations offer free Internet access and assistance: Champaign Public Library, the Illinois WorkNet Center and the City of Champaign City Building.

Our mission is to provide responsive, caring, cost-effective service in partnership with our community.

These values guide our work:

Personal Integrity We act in the best interests of the City We behave in an ethical and legal manner We are open and honest We follow through on commitments We are loyal to the City

Responsibility We anticipate issues, problems, and opportunities We take initiative We act to prevent and solve problems We take responsibility for the outcome of our actions and decisions We hold ourselves and others accountable

Respect We treat others in a fair, courteous, and equitable manner We actively listen and seek understanding We provide a direct response We embrace ethnic and cultural diversity in the community and our workplace We are positive and cooperative We are willing to apologize

Teamwork We know and respect our roles and responsibilities We ask who needs to be involved and we involve others appropriately We define and agree upon the goals We collaborate to achieve organizational goals We help others accomplish their goals We share authority, responsibility, and credit

Results We take pride in our work We complete assignments and projects on time and within budget We evaluate outcomes and seek feedback on our performance We learn from our mistakes We innovate

Salary : $103,598 - $117,866