What are the responsibilities and job description for the Account Specialist II - Accounts Payable position at City of Chesapeake?
Position Information
Working Title of Vacant Position
Account Specialist II - Accounts Payable
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
FINANCE
Division
FINANCE
Requisition Number
2025070
Number of hours worked per week
40
Work Schedule
Monday – Friday 8:00 am to 5:00 pm
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Work Site Location
Chesapeake, VA
Position Driving Requirement
N - Never
Pay Grade
GE07
Pay Basis
Semi-Monthly
Advertised Salary
$43,857 – $58,111; Depending on Qualifications
Job Description
The City of Chesapeake seeks a collaborative and proactive Account Specialist II to join our Accounts Payable team. The successful candidate will work closely with internal departments to ensure accurate and timely processing of accounts payable vouchers. The ability to audit transactions and problem-solve independently while providing excellent customer service are essential for this role. The Account Specialist II will be key in auditing vouchers, resolving discrepancies, reconciling accounts, and ensuring accurate and timely processing of payables.
Typical tasks:
Typical tasks:
- Audits and proposes corrections to City Accounts Payable (AP) vouchers (invoices) in the City’s financial system (Oracle PeopleSoft) prior to payment to help mitigate the risk of loss in the accounts payable function, review for potential fraud, and ensure proper obligation to pay.
- Ensures invoice accuracy, approval compliance, appropriate coding, and 1099 identification to ensure accurate and timely processing of all payables, and maintains the integrity of financial transactions.
- Directs, audits, and executes system processes with Information Technology to generate scheduled payments for invoices, refunds, and/or payroll for weekly payment runs as well as out of cycle urgent requests.
- Provide accounts payable support for assigned areas of responsibility, enter credit vouchers as well as prepare voids and stop payment and reissue requests for checks.
- Collect and receipt cash into the Treasurer’s system (Mainframe).
- Verifies, monitors and reconciles accounts.
- Completes transactions relevant to Virginia escheatment laws.
- Train departmental Account Specialists/Account Clerks throughout the City, including designing and maintaining job aids for internal and external reference.
- Audit and suggest solutions to ensure department travel reimbursement requests are in compliance with the City’s travel policy as well as pertinent State and Federal regulations.
- Determine compliance of electronic voucher workflow for each department to ensure proper routing and approvals on all submitted vouchers which may require, in some instances, a manual routing process beyond the existing electronic route.
- Perform maintenance to the City’s suppliers, requiring an understanding of 1099 applicability and reporting.
- Participate in testing for upgrades and enhancements to the financial system to confirm functionality.
- Develop and maintain a thorough understanding of the City’s administrative regulations, policies and procedures as they relate to procurement through to payment of goods and services.
Your attention to detail ensures the City’s bills get paid on time!
The City of Chesapeake offers a wide range of outstanding benefits that allow you to tailor a benefits package that meets your specific needs including 14 paid holidays.
Please browse our Benefits Brochure for a full list of benefits and employee perks.
Please browse our Benefits Brochure for a full list of benefits and employee perks.
Required Qualifications
Vocational/Educational Requirement: Requires any combination of education and experience equivalent to an associate’s degree in accounting or a closely related field.
Experience: In addition to satisfying the vocation/educational standard, this class requires a minimum of three years of related, full-time equivalent experience.
Special Requirement(s):Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Experience: In addition to satisfying the vocation/educational standard, this class requires a minimum of three years of related, full-time equivalent experience.
Special Requirement(s):Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
Posting Detail Information
Job Open Date
04/15/2025
Job Close Date
04/30/2025
Open Continuous
No
Special Instructions to Applicants
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Occasionally- Up to 1/3 of the time.
Sitting
Continuously- 2/3 or more of the time.
Walking
Occasionally- Up to 1/3 of the time.
Lifting
Rarely- Less than 1 hour per week.
Lifting Amount
Exerting up to 10 lbs
Carrying
Rarely- Less than 1 hour per week.
Carrying Weight
Exerting up to 10 lbs
Pushing/Pulling
N = Never
Pushing/Pulling Weight
N/A
Reaching
Rarely- Less than 1 hour per week.
Handling
Continuously- 2/3 or more of the time.
Fine Dexterity
Continuously- 2/3 or more of the time.
Kneeling
Rarely- Less than 1 hour per week.
Crouching
Rarely- Less than 1 hour per week.
Crawling
Never- Never occurs.
Bending
Rarely- Less than 1 hour per week.
Twisting
Rarely- Less than 1 hour per week.
Climbing
Never- Never occurs.
Balancing
Never- Never occurs.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
N = Never
Machines, Tools, Equipment and Work Aids Used
Computer/Laptop, ten key calculator, telephone, scanner, and copier
Protective Equipment Required
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
N = Never
Physical Danger or Abuse
N = Never
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
N = Never
Extreme Temperatures
N = Never
Noise and Vibration
N = Never
Fumes and Odors
N = Never
Wetness/Humidity
N = Never
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Continuously- 2/3 or more of the time.
Emergency Situations
Rarely- Less than 1 hour per week.
Frequent Change of Tasks
Frequently- From 1/3 to 2/3 of the time.
Irregular Work Schedule/Overtime
Rarely- Less than 1 hour per week.
Performing Multiple Tasks Simultaneously
Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team
Continuously- 2/3 or more of the time.
Tedious or Exacting Work
Continuously- 2/3 or more of the time.
Noisy/Distracting Environment
Rarely- Less than 1 hour per week.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
No
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
Salary : $43,857 - $58,111
