What are the responsibilities and job description for the Deputy Fleet Manager position at City of Chesapeake?
Position Information
Working Title of Vacant Position
Deputy Fleet Manager
Job Type
Full Time
Posting Type
City Employees Only
Number of Vacancies
1
Department
GARAGE/FLEET
Division
AUTOMOTIVE SERVICES
Requisition Number
2025107
Number of hours worked per week
40
Work Schedule
Monday to Friday, Hours negotiable
Work Site Location
956 Greenbrier Parkway, Chesapeake, VA
Position Driving Requirement
O - Occasional
Pay Grade
GE17
Pay Basis
Semi-Monthly
Advertised Salary
$71,827 – $96,000; depending on experience and qualifications
Job Description
Responsible for the oversight of day-to-day shop operations and employee development and training. Work with departments and vendors to identify requirements, develop specifications and procure vehicles and equipment required for city operations. Assists the Fleet Manager in managing over 3,400 vehicles and equipment traveling over 900,000 miles per month. Evaluate fleet health and replacement criteria utilizing Assetworks Fleet Management Information System and Fleet Navigator, Fleet Replace software.
TYPICAL TASKS
TYPICAL TASKS
- Plans, organizes, and implements programs, develops SOP’s and reports progress of major activities to the Fleet Manager through conversation, emails, reports and conferences.
- Supervises staff, including selecting or recommending selection, training, assigning and evaluating work, counseling, disciplining, and recommending termination.
- Oversees, directs, and supervises the Fleet Maintenance Superintendent and shop operations servicing and maintaining the City’s fleet at two separate Maintenance Facilities, to include managing the integrity of our Fleet Management Information System (FMIS).
- Coordinates in-service training of Central Fleet Management technicians.
- Works with customers to develop equipment bid specifications which meet their mission requirements.
- Performs acceptance tests on newly purchased vehicles to ensure compliance with bid specifications.
- Coordinates with Purchasing to create and administer fleet related contracts.
- Attends conferences and Trade Shows as part of researching new equipment and technologies which would improve services provided to our customers and the public.
- Handles incoming telephone calls and emails regarding inquiries or complaints for the area of responsibility; provides information and resolves problems/issues.
- Develops and implements safety policies and procedures for area of responsibility; ensures compliance with same by staff.
- Enters new vehicles and removes disposed assets into the fleet database maintaining accurate records; reviews/processes daily paperwork including reports, requisitions, and personnel information.
- Works with our FMIS and 3rd party software to gather and maintain information to support periodic and special reports documenting activities, providing information for budgeting, measuring KPI’s and identifying areas of improvement for area of responsibility.
- Attends or conducts staff and other professional meetings to exchange information.
- Performs other related duties as assigned.
Required Qualifications
VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires experience and education equivalent to a bachelor’s degree in business management with automotive experience or a closely related field.
SPECIAL CERTIFICATIONS AND LICENSES: Requires a valid Commercial driver’s license (CDL-A) and a driving record that is in compliance with City Driving Standards. Virginia State Inspector’s License is preferred. Automotive certifications by American Public Works Association (CPFP), NAFA Fleet Management Association (CAFM or CAFS) or the Association of Equipment Management Professionals (CEM) are also desired.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/educational standard, this class requires a minimum of four years of related, full-time equivalent experience.
SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
SPECIAL CERTIFICATIONS AND LICENSES: Requires a valid Commercial driver’s license (CDL-A) and a driving record that is in compliance with City Driving Standards. Virginia State Inspector’s License is preferred. Automotive certifications by American Public Works Association (CPFP), NAFA Fleet Management Association (CAFM or CAFS) or the Association of Equipment Management Professionals (CEM) are also desired.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/educational standard, this class requires a minimum of four years of related, full-time equivalent experience.
SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
5 years of Municipal Fleet experience, ASE Master Certification. Strong knowledge of database systems and Microsoft Excel, Access and Word.
Posting Detail Information
Job Open Date
02/18/2025
Job Close Date
03/04/2025
Open Continuous
No
Special Instructions to Applicants
Medical marijuana:
In accordance with City policy, this position is deemed safety-sensitive. As such, applicants for this position are subject to pre-employment drug/alcohol testing after receiving a conditional offer of employment and may also be subject to random testing. This drug test includes testing for marijuana. Possession of a medical marijuana card will not excuse an applicant from the testing process; however, a test will not be considered positive for marijuana if a valid medical marijuana certification is presented unless the position requires a commercial driver’s license (CDL) or is a sworn law-enforcement officer/deputy.
In accordance with City policy, this position is deemed safety-sensitive. As such, applicants for this position are subject to pre-employment drug/alcohol testing after receiving a conditional offer of employment and may also be subject to random testing. This drug test includes testing for marijuana. Possession of a medical marijuana card will not excuse an applicant from the testing process; however, a test will not be considered positive for marijuana if a valid medical marijuana certification is presented unless the position requires a commercial driver’s license (CDL) or is a sworn law-enforcement officer/deputy.
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Occasionally- Up to 1/3 of the time.
Sitting
Frequently- From 1/3 to 2/3 of the time.
Walking
Occasionally- Up to 1/3 of the time.
Lifting
Rarely- Less than 1 hour per week.
Lifting Amount
Exerting up to 10 lbs
Carrying
Rarely- Less than 1 hour per week.
Carrying Weight
Exerting up to 10 lbs
Pushing/Pulling
Rarely- Less than 1 hour per week.
Pushing/Pulling Weight
Exerting up to 10 lbs
Reaching
Rarely- Less than 1 hour per week.
Handling
Rarely- Less than 1 hour per week.
Fine Dexterity
Frequently- From 1/3 to 2/3 of the time.
Kneeling
Rarely- Less than 1 hour per week.
Crouching
Rarely- Less than 1 hour per week.
Crawling
Rarely- Less than 1 hour per week.
Bending
Rarely- Less than 1 hour per week.
Twisting
Rarely- Less than 1 hour per week.
Climbing
Rarely- Less than 1 hour per week.
Balancing
Rarely- Less than 1 hour per week.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
Rarely- Less than 1 hour per week.
Machines, Tools, Equipment and Work Aids Used
Normal office equipment.
Protective Equipment Required
Eye protection, hearing protection, steel toed shoes, while in the shop.
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
S = Seasonally
Chemical Hazards
M = Several Times Per Month
Electrical Hazards
M = Several Times Per Month
Fire Hazards
M = Several Times Per Month
Explosives
N = Never
Communicable Diseases
N = Never
Physical Danger or Abuse
M = Several Times Per Month
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
M = Several Times Per Month
Extreme Temperatures
S = Seasonally
Noise and Vibration
W = Several Times Per Week
Fumes and Odors
M = Several Times Per Month
Wetness/Humidity
S = Seasonally
Darkness or Poor Lighting
S = Seasonally
Primary Work Location
Office Environment, Shop
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Occasionally- Up to 1/3 of the time.
Emergency Situations
Occasionally- Up to 1/3 of the time.
Frequent Change of Tasks
Frequently- From 1/3 to 2/3 of the time.
Irregular Work Schedule/Overtime
Rarely- Less than 1 hour per week.
Performing Multiple Tasks Simultaneously
Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team
Frequently- From 1/3 to 2/3 of the time.
Tedious or Exacting Work
Occasionally- Up to 1/3 of the time.
Noisy/Distracting Environment
Occasionally- Up to 1/3 of the time.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
No
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
2
Maximum Requests
4
Salary : $71,827 - $96,000
