What are the responsibilities and job description for the Office Assistant: Athletics - Part Time position at City of Chesapeake?
Position Information
Working Title of Vacant Position
Office Assistant: Athletics - Part Time
Job Type
Part Time
Posting Type
Public
Number of Vacancies
1
Department
PARKS, REC, & TOURISM
Division
PR&T ATHL REC
Requisition Number
2025080
Number of hours worked per week
25 hours per week
Work Schedule
Monday – Friday
flexible hours between 8am-6pm
May include some weekends and evenings
flexible hours between 8am-6pm
May include some weekends and evenings
Work Site Location
Chesapeake, VA
Position Driving Requirement
N - Never
Pay Grade
GE01
Pay Basis
Weekly
Advertised Salary
$16.19 minimum starting hourly rate
[may be higher based on qualifications and experience]
[may be higher based on qualifications and experience]
Job Description
The Office Assistant position provides excellent customer service for the Parks, Recreation and Tourism Department and administrative support to the Athletics division.
The Office Assistant for athletics primary duty is to provide internal and external customer service assistance with youth and adult athletic programs, registrations, facility rentals, and events. This position will also lend administrative and customer support to the Visitor Center and PRT reception area staff.
Related duties include but are not limited to:
Provides customer service to program participants, coaches, volunteers, officials, and citizens; responds to inquiries and information requests. Provides information to the public regarding Athletic activities, registration, events, programs, registrations, policies, rules, rosters, and other related general information regarding Parks, Recreation and Tourism programs and activities in person, or by phone, and mail.
Assists with volunteer recruitment activities, disburses related forms, registration procedures, rules and regulations, program information, scheduling and advertising materials.
Initiates and tracks background checks for volunteer groups, coaches, and instructors. Problem solves and resolves administrative issues, follows-up on results and communicates with the athletics team, volunteers, and Human Resources.
Assists with the procurement, control and disbursement, collection, storage of equipment and inventory.
Applies customer service techniques, uses tact and maintains professionalism in all communications with the public, employees and volunteers.
Assists with special projects as needed and performs other related duties as assigned
#Officeassistant
The Office Assistant for athletics primary duty is to provide internal and external customer service assistance with youth and adult athletic programs, registrations, facility rentals, and events. This position will also lend administrative and customer support to the Visitor Center and PRT reception area staff.
Related duties include but are not limited to:
Provides customer service to program participants, coaches, volunteers, officials, and citizens; responds to inquiries and information requests. Provides information to the public regarding Athletic activities, registration, events, programs, registrations, policies, rules, rosters, and other related general information regarding Parks, Recreation and Tourism programs and activities in person, or by phone, and mail.
Assists with volunteer recruitment activities, disburses related forms, registration procedures, rules and regulations, program information, scheduling and advertising materials.
Initiates and tracks background checks for volunteer groups, coaches, and instructors. Problem solves and resolves administrative issues, follows-up on results and communicates with the athletics team, volunteers, and Human Resources.
Assists with the procurement, control and disbursement, collection, storage of equipment and inventory.
Applies customer service techniques, uses tact and maintains professionalism in all communications with the public, employees and volunteers.
Assists with special projects as needed and performs other related duties as assigned
#Officeassistant
Required Qualifications
VOCATIONAL/EDUCATIONAL REQUIREMENT:
Requires high school diploma or GED/HSE.
EXPERIENCE REQUIREMENT:
In addition to satisfying the vocational/education standards, this class requires a minimum of one year of full-time equivalent experience in administrative support.
SPECIAL REQUIREMENTS:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Requires high school diploma or GED/HSE.
EXPERIENCE REQUIREMENT:
In addition to satisfying the vocational/education standards, this class requires a minimum of one year of full-time equivalent experience in administrative support.
SPECIAL REQUIREMENTS:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
- Knowledge of standard office procedures.
- Basic computer skills with experience in outlook, excel, word, and Maximo or other related inventory, order tracking software applications.
- Advanced data entry skills, minimum 40wpm.
- Advanced customer service experience.
- General knowledge of accounting and inventory management principles.
Posting Detail Information
Job Open Date
02/03/2025
Job Close Date
02/09/2025
Open Continuous
Special Instructions to Applicants
Drug Screening: MARIJUANA
In accordance with City policy, this position is deemed safety-sensitive. As such, applicants for this position are subject to pre-employment drug/alcohol testing after receiving a conditional offer of employment and may also be subject to random testing. This drug test includes testing for marijuana. Possession of a medical marijuana card will not excuse an applicant from the testing process; however, a test will not be considered positive for marijuana if a valid medical marijuana certification is presented unless the position requires a commercial driver’s license (CDL) or is a sworn law-enforcement officer/deputy.
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Occasionally- Up to 1/3 of the time.
Sitting
Continuously- 2/3 or more of the time.
Walking
Occasionally- Up to 1/3 of the time.
Lifting
Rarely- Less than 1 hour per week.
Lifting Amount
Exerting up to 20 lbs
Carrying
Rarely- Less than 1 hour per week.
Carrying Weight
Exerting up to 20 lbs
Pushing/Pulling
Rarely- Less than 1 hour per week.
Pushing/Pulling Weight
Exerting up to 20 lbs
Reaching
Occasionally- Up to 1/3 of the time.
Handling
Occasionally- Up to 1/3 of the time.
Fine Dexterity
Occasionally- Up to 1/3 of the time.
Kneeling
Rarely- Less than 1 hour per week.
Crouching
Rarely- Less than 1 hour per week.
Crawling
Rarely- Less than 1 hour per week.
Bending
Occasionally- Up to 1/3 of the time.
Twisting
Occasionally- Up to 1/3 of the time.
Climbing
Rarely- Less than 1 hour per week.
Balancing
Occasionally- Up to 1/3 of the time.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Frequently- From 1/3 to 2/3 of the time.
Foot Controls
Rarely- Less than 1 hour per week.
Machines, Tools, Equipment and Work Aids Used
Standard office equipment, phone, computer, 2-way radio, cellphone with direct connect feature.
Protective Equipment Required
Any PPE required by the equipment in use.
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
S = Seasonally
Chemical Hazards
S = Seasonally
Electrical Hazards
M = Several Times Per Month
Fire Hazards
S = Seasonally
Explosives
S = Seasonally
Communicable Diseases
S = Seasonally
Physical Danger or Abuse
S = Seasonally
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
S = Seasonally
Extreme Temperatures
S = Seasonally
Noise and Vibration
W = Several Times Per Week
Fumes and Odors
S = Seasonally
Wetness/Humidity
S = Seasonally
Darkness or Poor Lighting
S = Seasonally
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Occasionally- Up to 1/3 of the time.
Emergency Situations
Occasionally- Up to 1/3 of the time.
Frequent Change of Tasks
Occasionally- Up to 1/3 of the time.
Irregular Work Schedule/Overtime
Occasionally- Up to 1/3 of the time.
Performing Multiple Tasks Simultaneously
Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team
Continuously- 2/3 or more of the time.
Tedious or Exacting Work
Occasionally- Up to 1/3 of the time.
Noisy/Distracting Environment
Occasionally- Up to 1/3 of the time.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
Incumbent must be able to work independently
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
Salary : $16
