What are the responsibilities and job description for the Office Systems Specialist II - VCIN position at City of Chesapeake?
Position Information
Working Title of Vacant Position
Office Systems Specialist II - VCIN
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
POLICE
Division
POLICE SUPPORT
Requisition Number
2025076
Number of hours worked per week
40
Work Schedule
Operational: 7 days a week – (6am – midnight)
Rotating Shift Work: Monday – Sunday
Schedule varies depending on the operational needs of the department
Rotating Shift Work: Monday – Sunday
Schedule varies depending on the operational needs of the department
Work Site Location
Chesapeake, VA [304 Albemarle Drive 23322]
Position Driving Requirement
O - Occasional
Pay Grade
GE06
Pay Basis
Semi-Monthly
Advertised Salary
$41,745 minimum starting salary
May be higher depending on your experience and qualifications
May be higher depending on your experience and qualifications
Job Description
The Office Systems Specialist II – VCIN position supervises or leads subordinate personnel.
Office Systems Specialist II – VCIN job responsibilities include:
Office Systems Specialist II – VCIN job responsibilities include:
- Training, scheduling, assigning and evaluating work.
- Maintains VCIN/NCIC file system and assists with cross checking VCIN entries for accuracy.
- Enters data into the Virginia Criminal Information Network (VCIN).
- Assists with ensuring that all staff certifications are maintained and re-certifications are scheduled accordingly.
- Trains department personnel and outside agencies in VCIN certifications.
- Identifies, troubleshoots, and resolves VCIN issues.
Performs other related duties as assigned.
Required Qualifications
VOCATIONAL/EDUCATIONAL REQUIREMENTS:
Requires high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education.
EXPERIENCE REQUIREMENT:
In addition to satisfying the vocational/education standards, this position requires a minimum of two years of related, full-time equivalent experience.
SPECIAL CERTIFICATIONS AND LICENSES:
Requires Full Access Level VCIN certification.
Must be a United States citizen or a lawful resident for the past 10 consecutive years.
Requires a valid driver’s license and a driving record that is in compliance with the City Driving Standards.
SPECIAL REQUIREMENT:
This job classification provides service to the community on an 18-hour basis during various hours of the day and night. In order to accommodate this 18-hour service, this job class is required to work on rotating schedules, which includes working weekends and holidays, and may involve work in excess of regularly scheduled hours (overtime) when required by operational necessity.
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Requires high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education.
EXPERIENCE REQUIREMENT:
In addition to satisfying the vocational/education standards, this position requires a minimum of two years of related, full-time equivalent experience.
SPECIAL CERTIFICATIONS AND LICENSES:
Requires Full Access Level VCIN certification.
Must be a United States citizen or a lawful resident for the past 10 consecutive years.
Requires a valid driver’s license and a driving record that is in compliance with the City Driving Standards.
SPECIAL REQUIREMENT:
This job classification provides service to the community on an 18-hour basis during various hours of the day and night. In order to accommodate this 18-hour service, this job class is required to work on rotating schedules, which includes working weekends and holidays, and may involve work in excess of regularly scheduled hours (overtime) when required by operational necessity.
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
Prior Law Enforcement experience, knowledge of Virginia State Codes, VCIN and NCIC, experience with outlook and Microsoft software.
Posting Detail Information
Job Open Date
01/30/2025
Job Close Date
02/16/2025
Open Continuous
Special Instructions to Applicants
Thank you for your interest in a career with the City of Chesapeake! We are an exceptional place to live, learn, work, farm and play. Please read the following instructions to ensure successful submittal of your application.
Applications are only accepted through the online job portal. Persons requiring accommodations, please contact City of Chesapeake’s Human Resources Department at (757) 382-6492.
Please Note: If you are selected for this position, you may be required to complete a multi-page personal history statement and pass a polygraph exam.
Drug Screening: MARIJUANA
Applications are only accepted through the online job portal. Persons requiring accommodations, please contact City of Chesapeake’s Human Resources Department at (757) 382-6492.
- Applications must contain your complete work history including job duties, dates of employment (start and end dates), hours worked, and employees supervised, if applicable.
- Application questions marked with an asterisk are required and must be answered in order to complete the application.
Please Note: If you are selected for this position, you may be required to complete a multi-page personal history statement and pass a polygraph exam.
Drug Screening: MARIJUANA
In accordance with City policy, this position is deemed safety-sensitive. As such, applicants for this position are subject to pre-employment drug/alcohol testing after receiving a conditional offer of employment and may also be subject to random testing. This drug test includes testing for marijuana. Possession of a medical marijuana card will not excuse an applicant from the testing process; however, a test will not be considered positive for marijuana if a valid medical marijuana certification is presented unless the position requires a commercial driver’s license (CDL) or is a sworn law-enforcement officer/deputy.
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Occasionally- Up to 1/3 of the time.
Sitting
Frequently- From 1/3 to 2/3 of the time.
Walking
Occasionally- Up to 1/3 of the time.
Lifting
Rarely- Less than 1 hour per week.
Lifting Amount
Exerting up to 20 lbs
Carrying
Rarely- Less than 1 hour per week.
Carrying Weight
Exerting up to 20 lbs
Pushing/Pulling
Rarely- Less than 1 hour per week.
Pushing/Pulling Weight
Exerting up to 20 lbs
Reaching
Occasionally- Up to 1/3 of the time.
Handling
Occasionally- Up to 1/3 of the time.
Fine Dexterity
Occasionally- Up to 1/3 of the time.
Kneeling
Rarely- Less than 1 hour per week.
Crouching
Rarely- Less than 1 hour per week.
Crawling
Rarely- Less than 1 hour per week.
Bending
Occasionally- Up to 1/3 of the time.
Twisting
Occasionally- Up to 1/3 of the time.
Climbing
Rarely- Less than 1 hour per week.
Balancing
Rarely- Less than 1 hour per week.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
Rarely- Less than 1 hour per week.
Machines, Tools, Equipment and Work Aids Used
Computers, telephone, fax machine, copy machine, laser fiche scanner, microfiche equipment, police portable radio
Protective Equipment Required
None.
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
N = Never
Physical Danger or Abuse
N = Never
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
N = Never
Extreme Temperatures
N = Never
Noise and Vibration
N = Never
Fumes and Odors
N = Never
Wetness/Humidity
N = Never
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Frequently- From 1/3 to 2/3 of the time.
Emergency Situations
Frequently- From 1/3 to 2/3 of the time.
Frequent Change of Tasks
Occasionally- Up to 1/3 of the time.
Irregular Work Schedule/Overtime
Rarely- Less than 1 hour per week.
Performing Multiple Tasks Simultaneously
Occasionally- Up to 1/3 of the time.
Working Closely with Others as Part of a Team
Continuously- 2/3 or more of the time.
Tedious or Exacting Work
Continuously- 2/3 or more of the time.
Noisy/Distracting Environment
Rarely- Less than 1 hour per week.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
Will be working closely with Supervisor and co-workers on many different tasks.
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
Salary : $41,745
