Planning & Development Coordinator

This position provides professional administrative and analytical support to the Planning and Development department in a variety of public administration tasks related to citywide issues, programs and operations. Organizes and conducts analytical tasks, prepares routine and comprehensive reports, and assigned special projects. The Planning and Development Coordinator exercises independent judgment within general policy and guidelines and works under general supervision.
 
This position is non-exempt. Fair Labor Standards Act overtime provisions will apply.  

Per Florida Statute 295.065, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

 

• Conducts a variety of organizational, operational and administrative analysis.
• Researches and evaluates budgetary and operational data, programs and services; identifies trends, assets and recommends areas for improvement.
• Interviews and consults with department officials, employees and others to give and receive information.
• Develops and implements administrative methods and procedures to create or enhance systems and programs.
• Recommends modifications to existing programs or processes in response to changes or improve effectiveness.  Evaluates changes to new or revised programs.
• Gathers and performs research, data collection, public record requests in JustFOIA and the analysis of information.
• Designs and conducts surveys, analyzes results, and generates administrative and statistical reports based on results.
• Participates in surveys conducted by other organizations; obtains and analyzes results of surveys conducted by other organizations, provides summary to management.
• Prepares and submits applications and follow up documentation for grants, city recognition awards and permits, such as CUP short form and State adoption packages.
• Conducts the tracking, billing and submittal of advertisements and plating reviews.
• Coordinates projects and meets critical time sensitive deadlines; follows up on assignments and documentation with minimal direction.
• Serves as the department Coordinator for Records, Site Review and CRA; setting up, scheduling, processing and tracking all projects for Planners.
• Drafts documents including but not limited to complex narrative papers, policies, procedures, ordinances, presentations and reports.
• Prepares and/or delivers presentations as assigned.
• Participates in and transcribes meeting minutes for the following; department meetings, staff meetings, Planning & Zoning Commission meetings, Code Enforcement Hearings and other related activities.
• Performs general administrative/clerical work, including preparing files for permits, rezoning, variances, comp plans; reports and correspondence; entering and retrieving computer data; copying and filing documents; sending and receiving faxes, and answering the telephone.
• Attends training, seminars, and conferences as appropriate to enhance job knowledge and skills.
• Performs other duties as assigned.

• Bachelor's degree in Public Administration, Finance, Business Administration, or a closely related field.
• Two (2) years of experience performing related work.
• Excellent written and verbal communication.
• Moderate computer software application experience related to word processing, media and spreadsheets.
• Valid Florida Driver's License.

In some cases, an equivalent combination of higher education and experience may be considered, provided that the education and experience is in a relevant and related field.
 Physical Demands

• Requires sedentary work involving standing or walking for brief periods.
• Exerts up to 10 pounds of force on a regular basis.
• Operates office equipment requiring moderate dexterity.
• Requires normal visual acuity and field of vision, hearing, and speaking abilities.

Work Environment   

Works inside in an environmentally controlled space; but will occasionally work in adverse environmental conditions (e.g., heat, cold, wet or humid conditions, bright/dim lights, dust or pollen, and traffic) for moderate periods of time during outdoor assignments.

The City of Clermont is an Equal Opportunity Employer. The Americans with Disabilities Act requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss potential accommodations with management.

To perform this job successfully, an individual must be able to perform all of the essential job functions.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein.  Job functions described are not to be construed as a complete statement of all duties performed.  Employees may be assigned additional duties by management as deemed necessary.  Duties not contained herein may be considered essential to performing this job successfully, just as though they were included in this job description.

The City of Clermont has the right to revise this job description at any time.  This description does not represent in any way a contract of employment.

Salary : $53,893 - $68,515