Principal Account Clerk

Salary : $57,480.00 - $69,876.00 Annually

Location : Clovis, CA

Job Type : 001-Full-Time

Job Number : 2500035

Department : Finance Department

Opening Date : 03 / 03 / 2025

Closing Date : 3 / 17 / 2025 4 : 30 PM Pacific

Description

DEFINITION

Under general supervision, to perform difficult and specialized work in the preparation of financial and statistical records; to establish and maintain complex accounts; and to perform related work as required.

CLASS CHARACTERISTICS

The Principal Account Clerk is the advanced level in the Account Clerk series. Incumbents, under general supervision, perform clerical accounting duties of above-average difficulty requiring advanced training, knowledge, and experience. Instructions given by supervisors generally do not provide all of the information needed to complete the assignment. Incumbents are expected to resolve most problems confronted through the application of judgment and precedent, referring to the supervisor only those items which involve the establishment of new procedures or policies.

Examples of Duties

Performs the more difficult clerical financial and statistical record-keeping work; may train and serve as a resource to both new and lower level personnel; reconciles cash and accounts; receives applications for business licenses; determines fees from established schedules; receives payments; issues licenses; enters business license data to computer terminal; prepares business license bills on computer, checks for accuracy and mails; serves as liaison with other departments concerned with business license and permit application; computes penalties and interest due; issues and maintains records of a variety of permits; establishes and maintains account receivable ledgers; prepares invoices and maintains records of receipts and delinquencies; sends follow-up notices on overdue fees and accounts receivable; matches invoices to purchase orders, checks extensions, computes discounts, verifies and resolves account payable problems and otherwise prepares invoices for payment; inputs data to computer and balances with control figures; verifies warrants, stuffs envelopes and mails accounts payable; invoices for utility services; prepares turn-on and turn-off authorization for utility services; provides applications and receives deposits for utility services; provides information to the public regarding utility services and charges; codes and maintains records of utility services and meters; prepares periodic reports and statistical summaries of utility services, meters and related data; sells dog licenses and transit passes; operates cash register to receive payments; prepares new accounts for data entry; issues receipts for miscellaneous collections; prepares funds for deposit to bank; types forms, schedules, reports, lists and general correspondence; files materials into established filing systems; compiles information for a variety of statistical reports, locating sources of information, devising forms and determining proper format for finished report; answers questions requiring a thorough understanding of policies, procedures and laws governing work; proofreads materials for clerical accuracy; operates a variety of office equipment such as a calculator and computer; operates computer to enter and edit standard information utilizing a variety of programs and formats, including third party software where a downloaded or uploaded interface to the financial software is used; operates printer to print documents stored in computer; copies, collates, staples and otherwise binds a variety of materials; and performs related work as required.

Typical Qualifications

EDUCATION AND EXPERIENCE

Any combination of education and experience that would provide the required knowledge and abilities is qualifying.

Education :

• Typical education would be education equivalent to completion of the twelfth grade.

Experience :

QUALIFICATIONS

Knowledge of :

Ability to :

Supplemental Information

PHYSICAL DEMANDS AND WORKING CONDITIONS

SELECTION PROCESS

Interested applicants must submit a completed City of Clovis employment application, supplemental questionnaire and valid typing speed documentation completed within the last six (6) months for a minimum of forty-five (45) net words per minute no later than 4 : 30 p.m. on March 17, 2025 , to the City of Clovis Personnel Office. Applications must be submitted online at For additional questions, you may contact Personnel at (559) 324-2725. Brief resumes are welcome as a supplement to the City's standard application form; however, the application form and supplemental questionnaire must be filled out completely to be considered. You may attach your resume and typing speed documentation at the time of application submission to the attachment section of the application form submit by email to or hand delivery to the Personnel office by the deadline date. A resume only may not be submitted in lieu of a completed employment application to be considered. Applicants may not attach any additional documents that are not required to their application or submit any other documents by mail, fax, or hand delivery. Veterans Preference Points may be provided if a DD Form 214, demonstrating qualifying service, is attached to the employment application at the time of application submission. Applicants may attach, hand deliver, or email the required documents to (559) 324-2865 . Reasonable accommodation, when needed, for otherwise qualified candidates with disabilities, must be requested in writing and faxed to (559) 324-2865 at the time of application submission . Applicants will receive notification regarding the status of their application byemail or phone once the applications have been processed and reviewed.

Applicants must meet each qualification for the position by the deadline date. All applications will be reviewed based on the necessary employment standards for the position. Those candidates who best meet the needs of the operations may be invited to participate in a written examination that will be weighted 100%. Candidates must earn a score of 70.00% or higher to be placed on the eligibility list. Candidates receiving a passing score may be placed on an eligibility list for a period of up to one (1) year. Examinations and department interviews for the position will be administered in the City of Clovis . As determined by the City and at the City's expense, successful candidates shall be required to complete and pass a medical examination, a drug / alcohol screen, and a background investigation .

REQUIRED DOCUMENTATION

Valid Typing Speed Documentation Requirements :

Valid typing speed documentation may be obtained from any valid source (i.e. : employment agencies, schools, online, etc.). The document must include your full name (as listed on the application form), the date completed within the last six (6) months and the net typing speed for a minimum of forty-five (45) net words per minute. Valid typing speed documentation must be submitted no later than 4 : 30 p.m. on March 17, 2025.

The required documentation for the position may be attached before you submit your online employment application to the City of Clovis. The NEOGOV application site will allow you to attach documents to an employment application that you have already submitted however, the system will not allow the City of Clovis to view or print attachments after the online employment application has been submitted. If you do not attach the required documentation prior to submitting your online employment application you must submit the required documentation by email to Personnel1@cityofclovis.com or hand delivery by the deadline date and time to be considered for this employment opportunity no exceptions will be accepted. Failure to submit the required documentation will result in disqualification from the recruitment process.

The examination may consist of questions relative to knowledge of computer operating methods and office software; applicable state laws, City ordinances, procedures, and other regulations governing the department or area of assigned responsibility; City revenue account codes and accounts receivable processes; correct English usage, spelling, grammar and punctuation; methods, practices and terminology used in financial clerical work; modern office equipment and procedures, including the preparation of business correspondence and reports; advanced and accurate record-keeping methods; business math; and effective leadership methods. The examination may also contain questions regarding the ability to work as a team to ensure timely and accurate accounting and posting of revenues, accounts payable invoices, utility billings, business license billings and adjustments; operate a computer accurately and efficiently; interpret and apply difficult regulations and procedures to a wide variety of situations; maintain accurate interrelated financial records and prepare comprehensive, accurate reports; devise and adapt work processes and record keeping systems to meet changing organizational or specialized needs; work with considerable independence in completing work and ensuring its accuracy; receive and give information over the telephone or in public in a courteous manner; analyze situations and use judgment to develop effective courses of action; accurately code incoming receipts; make arithmetical calculations rapidly and accurately; type at a corrected rate of forty-five (45) words per minute; proofread, detect, and reconcile errors; operate a calculator by touch; understand electronic data processing methods and procedures; understand and carry out oral and written instructions; and establish and maintain effective relationships with those contacted in the course of work.

This job flyer does not constitute a contract and its

terms and conditions can change without notice.

THE CITY OF CLOVIS IS AN EQUAL OPPORTUNITY EMPLOYER

The City of Clovis offers a comprehensive benefit package for full-time positions. For more information on the benefit package, please refer to the City's website under Departments & Services / Personnel / Employee Resources.

Carefully complete your Application and Supplemental Questionnaire and submit by the final filing date as indicated on the job announcement. It is important that your application show all the relevant education and experience you possess. You may attach a resume, but this cannot be used in lieu of completing an application. Follow the instructions below on how to submit a complete application. Applications may be rejected if incomplete. Include a minimum of ten (10) years of current and / or previous work experience. Begin with your most current work experience through the previous ten (10) years. If you are unable to include ten (10) years of current and / or previous work experience you must include any combination of work or volunteer experience, academic or vocational school enrollment, and any periods of unemployment. The application may not contain any unexplained gaps in employment periods. Be sure to attach any required documents before submitting the application.

Please answer the following questions. This information is REQUIRED, as it will be used to initially determine minimum qualifications. For those applicants meeting the employment standards, this information will be critical in any subsequent competitive assessment to identify those applicants to be invited to continue in the examination process. Resumes will not be accepted in lieu of required supplemental responses. Please do not say, "see resume" or "see application" or your application and supplemental questionnaire will be deemed incomplete.

The information provided in your application must support your selected answers to the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible.With the completion of this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may disqualify you from being considered for this position.

Notifications pertaining to a recruitment will be emailed to the email address provided on the employment application. Please provide a current and complete email on your application. Check your inbox as well as spam folder for correspondence as your email provider or personal settings may flag the email as spam. To check your application status, please log in to your account.

To qualify for this position you must submit a valid typing speed documentation completed within the last six (6) months for a minimum of forty-five (45) net words per minute no later than 4 : 30 p.m. on March 17, 2025 no exceptions will be accepted. The document must include your full name as listed on the application form, the date completed within the last six (6) months and the net typing speed for a minimum of forty-five (45) net words per minute.

Do you possess a High School Diploma or GED?

Please indicate the highest level of education that you have attained from an accredited college or university. Note : Education must be listed on the application under "Education" section.

How many years of work experience do you have in increasingly responsible record-keeping? Note : Work experience must be listed on the application under "Work Experience" section.

Describe your work experience in increasingly responsible record-keeping which supports the work experience listed on the application. Note : Work experience must be listed on the application under "Work Experience" section. Include name of employer(s), job title(s), dates of employment and hours worked per week. If no experience, indicate "N / A".

Do you have experience working in a municipality?

Required Question

Salary : $57,480 - $69,876