What are the responsibilities and job description for the Human Resources Manager position at City of Coconut Creek?
GENERAL PURPOSE:
This is an at-will Administrative Officer position, responsible for managing the daily operations of the Human Resources & Risk Management (HR) department by providing guidance and direction to subordinate staff in order to fulfill the mission and objectives of the HR department. Acts as an HR consultant to the City's managerial staff, providing guidance on workforce planning, performance management, risk management, and other related issues, ensuring that HR-related decisions are made in compliance with current laws, regulations, statutes, and City policies. This position exercises significant independent discretion in determining objectives and approaches to critical assignments. Acts as backup to the Department Director and/or Assistant/Deputy Director.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the classification. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
- Manages operations in key areas of the Human Resources and Risk Management Department, including workforce planning and employment, compensation and benefits, labor relations, employee engagement, and professional development, with involvement in risk management, safety, and wellness programs, in collaboration with department leadership
- Supervises staff, including hiring, evaluating, assigning tasks and projects, reviewing work and assisting staff with prioritization and completion of assignments, approving leave and overtime requests, coaching and mentoring staff, providing opportunities for growth through work assignments and training, and evaluating performance and recommending and issuing disciplinary actions as needed
- Manages and coordinates the recruitment and hiring process, including the advertisement, recruitment, testing, and placement of personnel, the development, and administration of testing, and the creation of eligibility lists and applicant correspondences
- Supervises and monitors the maintenance, updates, and usage of the City’s online performance management system and other Human Resources Information Systems (HRIS)
- Advises managers and supervisors in the performance management procedures of the City and guides them through matters involving employee evaluations, coaching, performance improvement plans, position changes, disciplinary actions, and terminations of employment
- Oversees the maintenance of the City's classification and compensation program, including any changes in pay policies and position changes
- Supervises the development and maintenance of the human resources sections of both the Intranet and Internet
- Oversees the onboarding process for new employees and the end of employment procedures for exiting employees, including exits interviews
- Manages employee relations, recognition, and retention efforts
- Manages the budget for functions under the position’s purview
- Drafts Ordinances, Resolutions, policies, and procedures
- Calculates pay changes, contract proposals, budgets, and other complex calculations using spreadsheets and report-writing software
- Manages the City-wide training and development program, including making recommendations and schedules for training, developing and / or conducting courses, researching trainers and pricing, and communicating educational opportunities
- Conducts workplace investigations and/or coordinates with third-party investigators
- Ensures that entries into the HRIS are accurate and made in a timely manner
- Ensures that all processes remain current with existing laws and related legislation; and researches and informs staff of developments and changes in HR policies, programs, technology/resources, and best practices
- Recommends changes and participates in the requests for proposals (RFP) process, as well as selection of service and goods providers and consultants
- Participates in management and department staff meetings and attends other meetings and seminars as needed
- Assists the Department Director in labor relations, including collective bargaining, drafting contract language, calculating proposal costs, contract administration and interpretation, handling grievances, and drafting disciplinary documents
- Assists with the development of department goals, objectives, and systems and with the development of the annual department budget; monitors expenses throughout the fiscal year
- Cross-trains with risk management personnel to provide primary and/or backup administration of FMLA, disability, worker's compensation, fitness-for-duty, wellness programs, drug-free workplace, workplace investigations, and handling liability, property damage, and safety incidents
- Cross-trains with benefits management personnel to provide primary and/or backup administration of insurance, retirement, and other benefits plans
- Performs other duties as assigned and/or required
Bachelor’s degree in human resource management, business administration, public administration, communications, or related field, master’s degree and HR certification preferred; and a minimum of six (6) years of experience in a professional-level human resources (HR) position including at least two (2) years of supervisory or management experience in an HR Department, with Risk Management experience preferred; Florida public sector experience preferred
At least one nationally recognized HR certification e.g. Professional in HR (PHR), Senior Professional in HR (SPHR), SHRM-CP, SRHM-SCP, PSHRA-CP, PSHRA-SCP, or Certified Labor Relations Personnel required.
The City reserves the right to consider alternate combinations of education, certification, training, and/or experience.
PHYSICAL REQUIREMENTS:
Depending on functional area of assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). Tasks may involve extended periods of time at a keyboard or work station.
ENVIRONMENTAL REQUIREMENTS:
Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.
SENSORY REQUIREMENTS:
Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors.
APPLICANT SELECTED FOR HIRE MUST SUCCESSFULLY PASS PHYSICAL, DRUG TESTING, AND BACKGROUND CHECK.
NOTE TO APPLICANTS WITH DISABILITIES: Applicants with disabilities who will need special accommodations for testing must advise Human Resources not later than one (1) week prior to scheduled testing, so that appropriate arrangements can be made.
Salary : $101,566 - $129,501
