Senior Accounting Technician

Performs senior-level technical or specialized work in the Finance and Administrative Services department. Performs complex accounting support services, such as journal entries, reconciliations, accounts payable and accounts receivable, payroll, and general administration. Work is performed under limited supervision with moderate latitude. Position relies on experience and exercises independent judgment to determine the best approach by using and interpreting policies and procedures.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the classification. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Oversees the miscellaneous accounts receivable process to ensure timely and accurate processing
• Assists in the preparation of the annual budget by reviewing the proposed and adopted budgets, proofreading documents, printing materials, and supporting all departments and their various budget related requests
• Prepares periodic reports, including utility, financial, statistical, and operational reports, for the Popular Annual Financial Report, Annual Budget, and Annual Comprehensive Financial Report
• Supports budget Administration tasks, such as reviewing budget transfers, emailing and coordinating department roles, setting up training and kickoff calendars, establishing Budget Central, ordering supplies for Budget Kickoff or other meeting supplies, preparing training materials (e.g. scheduling IT for meetings, reserving laptops, and updating PowerPoint presentations)
• Conducts surveys of cities for millage fee comparisons, reviews variance pages, updates budget folders or files, and prepares and publishes the budget document
• Updates initial budget forms with actuals and reconciles previous years; reconciles CIPs; and assists with various budget deliverables
• Prepares the grant schedule
• Reconciles police and fire s work period schedules, short-term disability, and FRS contributions
• Completes 13-week wage statements and prepares police and fire special detail billing
• Reconciles payroll taxes and wages to the 941 and pension contributions to the General Ledger
• Prepares payroll GASB report and assists with payroll budget deliverables, payroll audits, surveys, and other ad hoc tasks
• Reviews annual payroll payouts, cost-of-living adjustments, and benefits
• Reconciles health and benefits provider invoices with City benefit data and resolves billing errors and discrepancies with providers
• Cross-trains to learn and carry out other entry level accounting functions and provides back-up support to front desk receptionist, Accounting Technician, accounting clerk, and Payroll Specialist as needed
• Participates in various process improvements and assists professional accounting and budgeting staff as needed
• Assists in the annual audit process
• Performs related duties as assigned and/or required

High school diploma or GED; supplemented by three (3) or more years’ experience in an accounting or finance position, preferably with a governmental or non-profit agency or with an agency that provides governmental accounting services; technical training in bookkeeping or accounting procedures required; or an equivalent combination of education, certification, training, and/or experience.

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Knowledge of accounting principles, established procedures, departmental guidelines, and regulatory requirement applicable to the work  
• Working knowledge of financial accounting software packages
• Skill in Microsoft Office products (Word, Outlook, PowerPoint, and Excel) 
• Skill in providing good customer service
• Ability to perform arithmetic computations accurately and quickly
• Ability to complete basic account reconciliations
• Ability to multi-task while working with tight deadlines and shifting priorities
• Ability to quickly and independently learn new software
• Ability to organize work for timely completion
• Ability to use critical thinking skills to arrive at solutions and suggest improvements to processes
• Ability to clearly communicate and understand information in English, both orally and in writing 
• Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work 
• Ability to regularly attend work and arrive punctually for designated work schedule 

PHYSICAL REQUIREMENTS: 

Depending on functional area of assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

ENVIRONMENTAL REQUIREMENTS: 

Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.

SENSORY REQUIREMENTS:

Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors.

Salary : $52,395 - $66,810