What are the responsibilities and job description for the Business Manager - GICC & Gateway Arena position at City of College Park, GA?

Salary : $54,000.00 - $74,000.00 Annually

Location : College Park, GA

Job Type : Full-Time

Job Number : 4970-030

Department : Convention Center / GICC

Opening Date : 01 / 15 / 2025

FLSA : Exempt

Summary

A successful candidate will play an active role in the City of College Park's existing operational success. The purpose of the position is to serve as the Georgia International Convention Center(GICC) / Arena's financial systems analyst and is responsible for performing general accounting and bookkeeping work. Duties include the reporting and procedural documentation of financial transactions involved in Convention Center activities.

Essential Functions

Independent judgment is required to identify, select and apply the most appropriate of available guidelines and procedures as well as interpret precedents. This position is responsible for the accuracy and professional integrity of the Convention Center / Arena's compliance requirements and financial reports. Work is performed according to detailed and complex policies, regulations, and / or accounting principles requiring some independent judgment in interpretation and application.

Develops and implements goals, objectives, policies, and priorities for all aspects of the Accounting Department including billing, accounts payable, accounts receivable, account reconciliations, financial reporting, and revenue collection; assists the Executive Director with writing policies for the Convention Center / Arena; identifies resource needs; recommends and implements policies and procedures.
Supervises the work of the Account Clerk, assigns work activities and projects; reviews and evaluates work performed including revenue collection and account reconciliation; trains the Account Clerk on the current accounting systems methods and procedures.
Trains catering accounting employees on City requirements, use of the Convention Center / Arena software tool, and auditing of accounts payable, revenue collection, and monthly financial reports.
Processes all Convention Center / Arena purchase requisitions and accounts payable invoices; checks all purchase requisitions, invoices, and check requests to make sure that they are within the approved budget; maintains files for all purchase requisitions, purchase orders, and invoices.
Audits various financial documents such as accounts payable invoices, payroll for catering; accounts receivable invoices, and monthly financial reports generated by the catering department.
Prepares annual budgets for the Convention Center / Arena; gathers information from Department heads, analyzes and consolidates information; prepares a budget to be submitted to the City Manager and Mayor and Council; attends budget review meetings.
Gathers all charges for events and prepares invoices for clients; makes sure that payments are received promptly.
Reviews and makes appropriate corrections to transactions in the General Ledger.
Maintains journal entry files and reviews systems-generated journal entries for completeness; determines the cause of discrepancies and implements systems corrections as necessary.
Identifies and corrects problems related to the various record-keeping systems utilized by the Convention Center / Arena in the daily accounting operations.
Reviews payroll information that has been prepared by the administrative assistant; performs payroll duties in absence of the administrative assistant.
Working closely with the Director of Sales and Marketing develops rental rates and procedures.
Trains sales, catering sales, and event services on billing procedures and reviews all contracts related to convention center activities.
Coordinates billing between the Convention Center / Arena and Proof of the Pudding.
Reviews all billing from audiovisual provider to ensure accuracy before convention center billing to the client.
Work with Convention Center / Arena departments in reviewing environmental impact projects.
Performs other related duties as assigned.
The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.

Required Knowledge, Skills and Abilities

Knowledge of modern principles and practices of governmental accounting administration and its application to basic accounting transactions, with an emphasis on generally accepted accounting principles and auditing standards.

Knowledge of modern office procedures, practices, and equipment.

Knowledge and application of computer hardware and software operations as they pertain to accounting and financial functions.

Knowledge of Federal and State accounting and auditing rules and regulations.

Knowledge of the functions, organizations, staffing, and operating procedures of the City departments.

Skill in communicating detailed accounting information clearly and concisely.

Ability to maintain strict confidentiality.

Ability to use independent, professional judgment to interpret laws and regulations, assure accounting procedure and practices compliance, make sound recommendations, and / or implement appropriate accounting mechanisms.

Ability to accurately assess financial system needs and implement procedures for efficient financial management.

Ability to perform complex financial, statistical, budgetary, and cost analyses.

Ability to understand, interpret, and apply legal and financial documents, rules, and regulations.

Ability to perform a variety of mathematical and statistical calculations quickly and accurately.

Ability to maintain sustained attention to detail and to work under pressure or rigid deadlines.

Ability to work independently from general instructions and broad work expectations.

Ability to organize work for maximum efficiency.

Ability to create and communicate new / revised contract language and procedures.

Ability to handle the collection of accounts receivable to maintain an acceptable minimum account balance.

Ability to handle situations that arise in other convention center departments.

Ability to work closely with convention center executive management and the city's Director of Finance and Accounting.

Effective analytical and decision-making skills.

Excellent communication (oral and written), organizational, and time management skills. Effective interpersonal skills and ability to work with diverse constituents.

Attention to detail and adaptability to a changing environment is extremely important as well as dependability.

Demonstrate a high level of professionalism, initiative, resourcefulness, and personal accountability.

Moderate physical activity. Requires handling objects of average-weight up to fifty (50) pounds, standing and / or walking for more than four (4) hours per day.

Note : In compliance with the American Disabilities Act (ADA), those functions of the job which are identified as essential are required to be performed with or without reasonable accommodations. Requests to facilitate the performance of essential functions will be given careful consideration.

Qualifications

Bachelor's degree required in Accounting, Auditing, or a closely related field; CPA preferred.

Five (5) years of professional accounting experience are required.

Hospitality accounting experience preferred; equivalent combination of education and experience.

Strong organizational, supervisory, and communication skills.

Experience in communicating with diverse communities, and in establishing and maintaining cooperative working relationships.

Proficiency in MS Office Suite, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures.

Extensive hours and weekends will be required at times.

Pre-Employment screening is required : criminal background check and drug testing.

The City of College Park offers a complete benefits package to full-time employees in including healthcare, dental care, vision care, Flexible Spending Account (FSA), Health Savings Account, life insurance, long-term disability insurance, short term disability insurance, pension, holidays, vacation, sick leave, Employee Assistance Program (EAP).

Salary : $54,000 - $74,000

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