Administrative Support Specialist

Salary : $21.95 - $27.44 Hourly

Location : College Station, TX

Job Type : Full Time

Job Number : 2502371

Department : Public Works Department

Opening Date : 02 / 17 / 2025

Closing Date : 3 / 31 / 2025 11 : 59 PM Central

Hiring Range : $21.95-$24.15

Description

Under the general supervision of the Streets, Drainage, Landscape & Irrigation Division Manager, the Administrative Support Specialist is responsible for providing advanced clerical, financial and support services for the Streets, Drainage, Landscaping & Irrigation divisions within the Public Works Department.

Principal Duties

• Provide advanced administrative support to the assigned division / Division Manager, including but not limited to answering a variety of phone calls and inquiries, responding to and screening e-mails, phone calls and mail; scheduling and coordinating meetings; and performing other related support activities.
• Perform a variety of administrative / clerical support functions, including but not limited to managing internal safety equipment inventory and distribution of supplies; maintaining division files, records and other pertinent documents; preparing correspondence, reports, and financial documents; and monitoring contracts, contract renewals and bids.
• Serve as the administrator for the Public Works module of the SeeClickFix online neighborhood forum and internal service requests, to include reviewing, updating, and providing timely and accurate information and responses.
• Responsible for the data integrity of the Streets, Drainage, Landscape & Irrigation asset management system, to include but not limited to, entering service requests, work orders, contracts, invoices; overseeing scheduling crews for jobs; and performing quality control checks.
• Responsible for processing fiscal / financial transactions for the division, to include but not limited to biweekly payroll, departmental invoices, purchase orders, check requisitions, request for check entry, and budget reconciliation.
• Assist the Division Manager with staffing-related activities to include recruiting, selecting, employee training, and managing the monthly evaluation process; reviewing and managing applicants in the applicant tracking system; and performing applicable support duties in the interviewing and hiring processes.
• Oversee and participate in activities of assigned boards and committees, to include but not limited to scheduling meetings, maintaining records, and providing additional assistance as required.
• Perform other related duties as assigned.

Qualifications

Required :

Associate degree and three (3) years of experience related to area of assignment or and the equivalent combination of education and experience. Valid TX Driver's License. Excellent written and verbal communication skills. Strong analytical, financial and problem-solving skills. Intermediate level computer skills in the use of Microsoft Office including Excel, Word and Outlook. Possess strong customer service skills with the ability to deal effectively and courteously with associates and the general public.

Preferred :

Bachelor's degree in Public / Business Administration, Accounting or related field and four (4) years related experience.

Supplemental Information

Position posted until filled or closing date.

We offer a comprehensive benefits package to include; Medical, Dental, Vision, Prescription Drug Coverage, Paid Holidays, Paid Vacation, Paid Sick Leave, Paid Parental Leave, TMRS-Retirement (2 : 1 matching), Deferred Compensation, Term Life AD&D, Dependent Life, Flex Benefits, an Employee Health Clinic & Educational Assistance. .

Please highlight your knowledge & experience that would directly relate to your success in performing the essential duties of this position.

How would you rate your oral / written communication skills?

Do you possess an Associate degree and three (3) years of experience related to area of assignment or and the equivalent combination of education and experience?

What does excellent customer service look like to you and how do you handle difficult situations?

Required Question

Salary : $22 - $24