Staffing Assistant II (Planning and Development)

Under the general supervision of the Development Coordinator, the Staff Assistant II is responsible for providing administrative support to appointed boards, managing various development-related processes, managing and issuing various permits, coordinating articles in publishing the department newsletter, performing web site maintenance, and processing financial transactions.

1. Process new development applications and resubmittals, adding appropriate staff reviews, creating, attaching and notifying staff and customers that construction plans, special permits, and development permits have been stamped approved and issued. 
2. Verify and process various development documents including construction plans, letters of completion, record drawings, drainage reports, and easements to ensure complete development submittals prior to scheduling staff reviews.
3. Coordinate all stop work orders, documenting when work is discovered without appropriate permits, adding restrictions in TRAKiT on appropriate addresses for notifying staff when contractors pull the appropriate permits. 
4. Maintain applications as ordinances and State codes are modified, ensuring eTRAKiT applications and requirements are modified in conjunction with any updates.
5. Provide administrative support and maintain close communication with assigned Boards, including the coordination of public meetings, the preparation of public hearing ads, notices, letters, signs, and meeting packets. Provide support to staff by preparing final meeting documents and agendas in Legistar. 
6. Coordinate and manage the filing of final plats at the courthouse, including the payment of all appropriate fees, the verification and receipt of all required legal documents and electronic files, as well as updating records in TRAKiT and Laserfiche with copies of the filed document, including the volume and page number. 
7. Coordinate and manage Liquor Permits in TRAKiT in close coordination with Department Staff, the City Secretary’s Office and the Texas Alcoholic and Beverage Commission to ensure all appropriate requirements have been met prior to issuance of any liquor permits. 
8. Publish and distribute various documents including the coordination of articles for the Department Newsletter, updating the Tracking Sheet with all projects needing review by various Boards, including the Planning & Zoning Commission, City Council, and Zoning Board of Adjustment, populating the New Development List with new development submittals, and updating Building Permit Numbers for subscribers. 
9. Provide administrative support in maintaining the department’s web pages by identifying and coordinating the removal of outdated material, updating and adding new documents when local ordinances or State codes change, as well as maintaining current staff information as needed. 
10. Assist in the processing of financial transactions, including on purchase orders and requisitions. 
11. Perform other duties as assigned.

  Required:        
High School Diploma or G.E.D. and three (3) years of experience directly related to the area of assignment; or, and equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Valid TX Driver’s License. Intermediate Level Computer skills including word processing and spreadsheets. Knowledge of Department and division operations. Principles and practices in assigned area of responsibility. Skilled in the use of proper grammar, spelling and the general use of the English language. Knowledge of report and document preparation techniques and basic accounting principles. Ability to prioritize and assign work. Communicate and use interpersonal skills with co-workers, supervisor, general public, etc. and establish and maintain harmonious working relationships with those contacted in the course of work.

Preferred:        
Intermediate skills in TRAKiT, Munis and Legistar.

 Position posted until filled or closing date.

Salary : $18 - $27