Executive Assistant

We are seeking an experienced and highly motivated Executive Assistant to provide professional administrative support to our c-suite executives in a dynamic and fast-paced environment. This special at-will role requires creativity, exceptional communication and organizational skills, a proactive mindset, critical thinking, an adaptive attitude, and a high level of flexibility. As an Executive Assistant, you will serve as a trusted partner to city leadership, embodying the values of approachability, transparency, and proactiveness. You will act as a vital connection between the executive and a wide range of stakeholders, including city departments, community organizations, business leaders, and the media.

This position is ideal for someone who is an experienced scheduler, thrives under pressure, takes initiative to anticipate needs, and maintains discretion while fostering open communication and professionalism. You'll enjoy a dynamic role where no two days are the same.

Work Schedule: This role requires in-office presence Monday to Friday and frequent extended hours including evenings and weekends.

Come explore the possibilities a career with the City of Colorado Springs can offer!

The City of Colorado Springs: 

Colorado Springs, with an estimated population of 506,646 occupies 195 square miles at the base of majestic Pikes Peak – America's Mountain and enjoys nearly 243 days of sunshine per year.  Colorado Springs is the state's largest city in terms of area and second to Denver in population. There are currently 375 miles of trails and over 150 parks within the city. The City’s Organizational Values are:

• Transparent Government
• Proactive Government
• Approachable Government

Colorado Springs is home to five military establishments, including the Air Force Academy, many colleges, and universities, the United States Olympic and Paralympic Committee Headquarters and Museum, and over 50 different sports organizations. Colorado Springs is a thriving city and a leader in the aerospace, defense, and cybersecurity industries. It also has a diverse collection of non-profit organizations and businesses with a large number of tourist attractions. The city has a thriving downtown, a growing diversity, distinct and unique neighborhoods, and is experiencing an exciting evolution in its urban form and character. Recently, Colorado Springs has been named as the 3rd Best Place to Live by the U.S. News and World Report Rankings. The City of Colorado Springs, which is among the community's largest employers, is organized as a home rule Council-Mayor form of municipal government with a popularly elected Mayor and nine council members.

As an Executive Assistant, you will: 

• Represent the City in a professional, polite, and courteous fashion.
• Serve as a scheduler and coordinate logistics for meetings, events, and other activities, including arranging facilities, catering, and technology needs.
• Manage the executive's daily schedule, including planning, coordinating, and preparing for internal and external meetings, events, and travel.
• Manage one administrative staff member and coordinate closely with other executive assistants.
• Gather and prepare materials for presentations, reports, and special projects.
• Serve as a primary liaison between the office, and both internal and external stakeholders.
• Track monitor, and follow up on key tasks, deadlines, and events to ensure nothing is missed.
• Draft and prepare correspondence, reports, and other documents with impeccable attention to detail.
• Respond to and resolve inquiries, complaints, and requests with efficiency and diplomacy.

Knowledge, Skills, and Abilities: 

• Strong knowledge of modern office practices and software, including Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Exceptional interpersonal skills and a demonstrated commitment to delivering outstanding customer service.
• Superior written and verbal communication skills, with an emphasis on professionalism and accuracy.
• Proven ability to work independently, exercise sound judgment, and maintain strict confidentiality. 
• Extraordinary organizational and multitasking abilities, with a focus on producing timely and accurate work in high-pressure situations.
• Sensitivity to community issues and the ability to navigate complex stakeholder relationships.

*Please note that this posting will remain open until the position is filled. It also may close early if a sufficient number of applications are received.

• Bachelor’s degree from an accredited college or university with major coursework in a related area of study, or related experience.*
• Five years of full-time, professional experience providing high-level administrative support to senior leadership or executives, including complex scheduling, event and meeting coordination, and travel management.

*One year of relevant work experience may be substituted for one year of required education (OR) one year of relevant academic coursework beyond the minimum requirement may be substituted for one year of required professional experience.

The following qualifications are not required, but they are considered desirable. If you possess any of the preferred qualifications, please include specific details in your application. This information may be used to identify a top group of applicants. 

• Experience supporting elected officials
• Experience working in a government setting
• Possession of a relevant certification such as the Certified Administrative Professional (CAP) or Project Management Professional (PMP) 

Salary : $71,986 - $86,418