OFFICE SPECIALIST II

**This recruitment is to fill a full-time vacancy in the Administration Department, a part-time vacancy in the Parks and Recreation Department, and to establish an eligibility list for all future vacancies.

Under general supervision, provides journey level clerical and administrative support duties in support of departmental operations including complex and specialized administrative and secretarial support duties for City staff; organizes and arranges information, and processes administrative and financial documents.

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent (s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Creates, updates and tracks a variety of electronic and paper files, records, reports, and technical and financial documents; enters department and customer information and other data into City computer systems; accesses and locates information for customers, staff, authorized agencies and others.

• Types sensitive correspondence, reports, forms and specialized documents from drafts, notes, dictated tapes, or brief instructions using a personal computer; may compose routine correspondence and brief reports.
• Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.

• Prepares, assembles and distributes memoranda, letters, information packets, agendas and other communications; composes correspondence from rough drafts or brief instructions, and edits correspondence and reports.

• Compiles, updates and maintains statistical information, reports and related documents; coordinates special projects and assignments as directed; may take meeting minutes as assigned.

• Provides information and assistance to visitors and others having business with the City; assists customers with applications, government forms and other technical documents; responds to requests for information within the scope of authority.

• Processes administrative and financial documents, including timecards and personnel action forms; performs data entry for employee tracking, records maintenance and database management

• Assists the public and answers inquiries about department services, programs and records; explains rules, policies, and procedures, and researches database and files; refers matters requiring policy interpretation to supervisor for resolution.
• Receives records and applications, verifies information, and enters data into City computer systems.
• May perform basic bookkeeping and cashier functions, and process funds and invoices.
• Answers incoming telephone calls and directs the caller to the correct person or work group, or takes and relays messages as appropriate; may also handle radio traffic.
• Makes travel arrangements to include; airfare, registration, lodging accommodations and transportation.
• Maintains absolute confidentiality of work-related issues, records and City information; refers matters requiring policy interpretation to supervisor for resolution.
• Performs related duties as assigned.

Education and Experience:
 
High school diploma or equivalent GED AND three (3) years of clerical experience including a minimum of two years at a level comparable to the Office Specialist I.Required Licenses or Certifications:
Some positions may be required to maintain a valid California driver's license and safe driving record.

Salary : $60,692 - $73,771