Event Planner

Job Summary

This is responsible administrative work in providing a variety of event planning and event integration duties at the direction of the Director of the Georgia International Horse Park.

Work involves responsibilities for performing difficult and varied administrative and public contact work applicable to assigned events. Work is performed independently and in teams for larger events. Work is reviewed by the Director of the Georgia International Horse Park.

Essential Job Functions
This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

• Plans, coordinates and manages events at the Georgia International Horse Park (GIHP), including all aspects of the event operational plan - i.e., parking, food service, logistics, security, staffing, maintenance, ticking, cashiering, signage, etc.
• Assists promoters with coordinating and managing vendors who provide event services 
• Handles client complaints, requests for information, and problems
• Attends meetings, ceremonies and conferences as a representative of the Georgia International Horse Park and other City parks
• Ensures that all assigned events adhere to applicable City, County and State codes and regulations
• Collects all pertinent event information for promoters, vendors, etc.
• Prepares invoices and collects payment for each event 
• Prepares necessary reports for the Director of the Georgia International Horse Park 
• Preforms other work as required

Minimum Qualifications

Education: Completion of a Bachelor's degree from a regionally or nationally accredited four-year college or university.

Licenses(s): Valid Georgia Driver's License 

Experience: Experience in the operation of events, and management of special activities. Any equivalent combination of education and experience is acceptable. 

Certification(s): N/A

Knowledge, Skills and Abilities: 

Knowledge of: 

• Thorough knowledge of special event operations
• Thorough knowledge of Georgia International Horse Park facilities and infrastructure
• Knowledge of Microsoft Word, Excel and PowerPoint, and must be Internet proficient

Skill and Abilities:

• Skill in preparing event operation plans
• Skill in public speaking
• Ability to operate a computer proficiently and related software applications
• Ability to communicate effectively using a two (2) way radio and telephone
• Ability to establish and maintain effective working relationships with peers, other employees and the general public
• Ability to work outdoors, which includes inclement weather
• Ability to sit upright for extended period of time at a typical workstation to complete tasks
• Ability to work on multiple projects during the same time period 
• Ability to work nights and weekends
• Ability to negotiate uneven terrain unassisted 
• Ability to operate a standard equipped vehicle 

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job, the employee is regularly required to stand; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms.

The employee is occasionally required to sit; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.