What are the responsibilities and job description for the Community Coordinator position at City of Cupertino, CA?
Description
Under general supervision, the Community Coordinator supports the assigned division by assisting with administrative tasks, participating in community outreach events and activities, and serving as a front-line contact for rental groups during off hours. Job duties will vary depending on the program area to which the employee is assigned.
Class Characteristics
This is a part-time, temporary, at will, non-benefited position limited to no more than 995 hours per fiscal year. This position requires availability on weekdays, weeknights, and weekends.
Essential Duties
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Administrative tasks such as filing, organizing reports, printing, data entry, and mailings.
Respond to email, phone, and in-person requests from the community.
Work proficiently with Microsoft Outlook, Word, Excel, and PowerPoint.
Complete office and field work with attention to detail and commitment to accuracy.
Edit and publish program communications materials.
Organize, restock, and track inventory of tools and outreach materials.
And other duties as assigned.
When assigned to Preschool, Youth, Events, Festivals, and Facilities in Parks and Recreation:
Act as the main contact and lead person for facility rentals in the evenings and on weekends. Work a majority of time during non-business hours on evenings and weekends.
Trouble-shoot issues with audio visual problems, facility issues, and rental concerns. Provide support to the part-time Building Attendants and assist in providing a seamless, positive rental experience.
Help to explain and enforce rental policies for rental users to maintain safe, working buildings and equipment.
Support Building Attendants in providing a high level of customer service and excellent rental experience for renters.
Work with other divisions staff within the Department to assist and trouble shoot issues that arise in the facilities during non-business hours.
Assist the Recreation Coordinator with implementing special events, festivals, and entertainment programs such as outdoor, concerts, and other family activities.
Assist Recreation Coordinator with research to recruit contractors and event partners, including: bands, performers, non-profit organizations, and other Cupertino-based businesses. Assist Recreation Coordinator with contractor camps and programs including verifying class numbers, room set ups, preparing payment information.
Create and distribute promotional marketing materials, including: flyers, signage, posters, and other collateral.
Participate in preparing and monitoring a program budget. Monitor, schedule, and evaluate part-time employees and volunteers.
Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
Qualifications
Knowledge of:
If assigned to the Preschool, Youth, Events, Festivals, and Facilities Division, must have knowledge of how to develop, produce, and events. Must have some experience with audio visual set ups in buildings or for events.
Ability to:
Ability to organize, direct, and supervise a series of events and activities, including facility rentals. Set up and trouble shoot audio visual systems for events and rentals.
Work independently while completing tasks for multiple programs.
Keep records and prepare reports.
Maintain detailed knowledge of audio-visual equipment and its use for rentals and events.
Help to establish written information and assist with training on equipment and facilities.
Establish and maintain effective working relationships with employees, community groups, and the public.
Experience and Education
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in recreation/leisure services, information management, or a related field. Prior experience in a related field is preferred and one or more years of work experience is desirable.
Licenses and Certifications
Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
Supplemental Information
Application and Selection Process
If you are interested in this opportunity, please submit your City of Cupertino employment application to Human Resources. This recruitment is open until filled and may close at any time. Interested candidates are encouraged to apply as soon as possible. Applications must be filled out completely. Failure to complete the supplemental application will disqualify the applicant from the recruitment process. Failure to list work experience or stating "See Resume" in the work experience section of the application will be considered an incomplete application and subject to rejection. Resumes may be attached separately. Electronic applications may be submitted online through the City's employment page at https://www.governmentjobs.com/careers/cupertino, or application materials may be submitted to: Human Resources, 10300 Torre Avenue, Cupertino, CA 95014. Late applications will not be accepted.
Applications will be screened according to the qualifications outlined in this job announcement. Applicants possessing the most desirable qualifications will be invited to continue in the selection process, which may include a written examination and/or panel interview.
Additional Information
The City of Cupertino is an equal opportunity employer and does not discriminate in employment on the basis of a person's race, religion, color, sex (including gender and pregnancy), sexual orientation (including heterosexuality, homosexuality, and bisexuality), national origin, ancestry, citizenship status, uniformed service member status, marital status, age, medical condition, genetic characteristics, and physical or mental disability. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Cupertino Human Resources upon submittal of application. Documentation of the need for accommodation must accompany the request.
The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.
