What are the responsibilities and job description for the Accountant position at City of Dana Point?
The City of Dana Point seeks a talented, highly motivated, and customer-oriented individual interested in being part of a positive work culture to join the Administrative Services Department. The ideal candidate will be a team player, proactive, and have strong communication skills.
Candidates with governmental accounting experience are encouraged to apply.
This is a Continuous Recruitment that is subject to close once a sufficient number of qualified applications are received.
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general supervision, perform a full range of professional accounting functions including analyzing accounts, posting to the general ledger, preparing and monitoring budget activities and reconciling bank statements; prepare a variety of financial reports and records; assist with technical and clerical accounting functions; and perform other related duties as assigned.
CLASS CHARACTERISTICS
Incumbent is expected to perform a full range of complex accounting duties with only minimal direction and supervision. Judgment is required in interpreting established policies, procedures, and guidelines. General supervision is provided by assigned supervisory or management staff. The position may provide direct supervision of technical and clerical positions.
This position is at-will and exempt under FLSA standards.EXAMPLES OF ESSENTIAL DUTIES
Essential job functions may include, but are not limited to, the following: (Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job).
- Perform professional accounting work including preparing a variety of financial and statistical reports, reconciling bank accounts, and preparing cash control.
- Audit and analyze accounting transactions; post receipts to the general ledger including accounts payable and receivable, employee payroll, fringe benefits, and fixed assets; audit journal entries.
- Assist with annual audit; provide financial statements and records.
- Prepare year-end financial reports; analyze revenue and expenditure reports; summarize discrepancies.
- Assist in the development, implementation and modification of accounting and auditing systems and programs; recommend modifications as appropriate.
- Participate in the development of the City’s budget and assist in compiling the departmental bi-annual budget.
- Maintain and oversee administration of the fixed asset program.
- Perform comprehensive financial activity studies as directed; prepare monthly reports on investment performance.
- Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of accounting and finance.
- Participate in a variety of clerical and technical accounting functions; provide assistance to City staff and the public as necessary.
- Research and audit a variety of reports, records and documents to reconcile ledgers and journals and to produce a variety of specialized reports; may develop report formats and utilize varied databases.
- Perform accounts payable check processing; verify and answer questions related to proper coding, proper authorizations and available budget.
- Record interest revenue and prepare interest allocations for distribution of pooled revenue; post year-end revenue accruals; analyze and reconcile City revenues such as property taxes, transient occupancy taxes, and sales taxes.
- Assist with preparing the year-end close of City books; assist in preparing annual audit book containing all schedules requested by auditors.
- Assist with fixed assets accounting procedures, contract procedures, miscellaneous holding accounts and purchasing requirements consistent with public contract code.
- Assist in monitoring various accounts, verifying availability of funds and classification of expenditures; research and analyze transactions to resolve concerns.
- Oversee reconciliation of City bank accounts to the general ledger on a monthly basis, inclusive of providing support for fiscal agent and investment reconciliation; monitor cash flow and make banking transfers as necessary; may monitor and coordinate City investments.
- Record and verify a variety of complex financial transactions; prepare and maintain records and a variety of periodic and special financial, accounting and statistical reports.
- Assist with updating City records and procedures in assigned areas pursuant to changes in law, City policies and procedures, Memoranda of Understanding, and other pertinent rules and regulations.
- Identify and recommend opportunities for improving service delivery methods, procedures, and effectiveness of City financial operations.
- Perform other related duties as assigned.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short
period of time in order to successfully perform the assigned duties.
Knowledge of:
Professional accounting principles and practices.
Principles and procedures of financial record keeping and reporting.
Laws regulating public finance.
Practices and techniques of automated and manual financial and accounting document processing and record keeping.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Records management principles and practices.
Safe work principles and practices.
Pertinent federal, state and local laws, codes and regulations.
Ability to:
Perform a variety of professional accounting duties.
Apply federal, state, and local laws and regulations pertaining to accounting and auditing work.
Examine and verify a wide variety of financial documents and reports.
Prepare a variety of complex and routine financial statements, reports, and analyses.
Apply accounting principles to the maintenance of financial and accounting transactions and the audit of financial records.
Collect, evaluate and interpret information and data.
Make sound, independent decisions within established policy and procedural guidelines.
Organize work, set priorities and meet multiple deadlines.
Recommend improvements in financial record keeping systems.
Maintain accurate records and files of work performed.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the course of work.
Education and Experience
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
A Bachelor’s degree from an accredited college or university with a major in accounting, business or public administration, finance administration, or a closely related field and three years of professional accounting experience. Some governmental accounting experience is desired.
PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Physical Requirements:
Position requires the ability to perform light to moderate lifting and carrying of items such as computer hardware; sitting for prolonged periods of time; frequent walking and occasional standing and/or bending. Continuous hand use and finger dexterity needed to use computer keyboard and operate standard office equipment; and occasional pushing and pulling. This position also requires the ability to have near vision for reading correspondence, reports, contracts and other records. Good hearing is required when communicating on the telephone or in person.
Work Environment:
Primarily office environment with controlled temperature conditions and exposure to environmental factors and hazardous physical substances are minimal and pose little to no risk of injury.
Note: All employees of the City of Dana Point are designated by both State law and City ordinance to be “Disaster Service Workers.” In the event of a declared emergency or an undeclared emergency or natural disaster that threatens the life, health and/or safety of the public, employees may be assigned to assist rescue and relief workers. Such assignments may be in locations, during hours and performing work significantly different from the employees’ normal work assignments and may continue through the recovery phase of the emergency.
Salary : $75,252 - $106,776
