What are the responsibilities and job description for the Accounting Technician position at City of Danville, VA?
Description
Performs intermediate technical and administrative support work maintaining complex bookkeeping/accounting systems; reviewing fiscal documents and transactions for accuracy and conformity to established procedures and policies; reviewing, processing, and controlling manual and automated fiscal records and reports. Provides skilled administrative support to management, departments, and city residents, and intermediate clerical and technical work. Maintains various accounting controls and records; performs accounting tasks involving the preparation of various fiscal and statistical reports; maintains the telephone system billing; assists in preparing annual budget; maintains records of vehicles and equipment.
The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.
- Gathers, assembles, tabulates, checks and files financial data.
- Prepares and assists with the maintenance of financial records; enters, verifies, and checks data.
- Serves as the City’s compliance enforcement for the travel reimbursement policy. Processes travel accounts by issuing travel advances and reimbursements in accordance with established policies and procedures; ensures the established policies and procedures are in compliance with federal regulations involving travel. Provides training/assistance to all departments in applying the policy to reimbursement/advance requests.
- Performs tasks required for the end of the month closing; reconciling accounts; keying journal entries; and assisting accounting staff.
- Assist in maintaining system and user documentation.
- Examine, reconcile, balance, and adjust accounting records as needed.
- Assist in the annual closeout of the City’s accounting records and preparation of financial reports.
- Maintains the vehicle and equipment records for all city owned vehicles and equipment ensuring proper treatment of newly acquired or disposed vehicles and equipment. Works with the department of motor vehicles to ensure proper treatment of licensing and titling for all vehicles and equipment. Ensures the master vehicle and equipment spreadsheets are maintained for proper insurance filing and allocation.
- Completes other administrative and accounting functions including answering telephones; ordering office supplies; performing daily fuel and cash interfaces; administration of vehicle and equipment records; and management of the document retention and destruction process for the department.
ADDITIONAL DUTIES
- Acts as backup to payroll processing including periodic execution of the semi-monthly payroll for approximately 1,200 employees.
Education and Experience
Associate’s Degree from a college, technical, business or vocational school, and one to five years of experience.
An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above
Certifications/Licenses
- Valid driver’s license and acceptable driving record according to City criteria
Job Knowledge
Intermediate knowledge to perform most work in normal situations. Comprehension of standard situations and includes knowledge of most of the significant aspects of the subject.
Reading
Advanced: Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents.
Writing
Intermediate: Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.
Math
Intermediate: Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement.
Communication Skills
Requires providing basic information to others outside direct reporting relationships on procedures or general policies. Contact may require the consideration of different points of view to reach understanding and gain cooperation and acceptance of ideas.
Independence and Decision-Making
Normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.
Technical Skills
Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.
Fiscal Responsibilities
Completes research for documents, compiles data for computer entry, and/or enters or oversees data entry. Has responsibility for monitoring budget/fiscal expenditures (typically non-discretionary expenditures) for a work unit of less than department size (programs, activities, projects or small organizational units) or responsibility for fiscal management of capital project(s). May recommend budget allocations.
Supervisory Responsibilities
No responsibility for the direction or supervision of others.
PHYSICAL DEMANDS
Work is sedentary in nature, requiring occasional light physical exertion. Requires adequate vision, hearing and talking to use a computer, telephone and communicating effectively with others.
NON-PHYSICAL DEMANDS
- Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
- Regular and predictable attendance is expected.
- May frequently experience time pressure, frequent change of tasks, performing multiple tasks simultaneously, tedious or exacting work.
- May occasionally work closely with others as part of a team.
- May rarely experience emergency situations, irregular work schedule/overtime.
MACHINES, TOOLS, EQUIPMENT, SOFTWARE AND HARDWARE
Typically requires use of standard office equipment and telephone, including computer, Microsoft Office and related software and hardware; and any other equipment as appropriate or as assigned.
WORK ENVIRONMENT
This work is performed in an office environment where there are no health, safety, or environmental factors. The employee must wear appropriate protective equipment as apparent or assigned, if any.
