What are the responsibilities and job description for the Administrative Assistant II - Community Development position at City of Decatur, AL?
JOB
This position is responsible for providing mid to advanced level secretarial and clerical support for assigned department functions.
EXAMPLE OF DUTIES
Answers calls and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.Faxes, scans, and copies documents.Prepares outgoing mail; distributes incoming mail.Updates and maintains files.Types documents for signatures.Sets up new property files.Prepares documents for the City Council agenda.Receives payments for weed abatements.Assists with preparing purchase orders and paying invoices.Assists with entering payroll.Makes appointments and maintains calendar.Assists with demolition bid openings.Performs related duties.
SUPPLEMENTAL INFORMATION
GuidelinesCity and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.Complexity/Scope of WorkThe work consists of related secretarial and customer service duties. Frequent interruptions contribute to the complexity of the position.The purpose of this position is to provide secretarial and customer support for assigned department operations. Successful performance contributes to the efficiency and effectiveness of those operations.ContactsContacts are typically with co-workers, other city employees, and the general public.Contacts are typically to give or exchange information, resolve problems, and provide services.Physical Demands/Work EnvironmentThe work is typically performed while sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping.The work is typically performed in an office.Supervisory and Management ResponsibilityNone.
This position is responsible for providing mid to advanced level secretarial and clerical support for assigned department functions.
EXAMPLE OF DUTIES
Answers calls and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.Faxes, scans, and copies documents.Prepares outgoing mail; distributes incoming mail.Updates and maintains files.Types documents for signatures.Sets up new property files.Prepares documents for the City Council agenda.Receives payments for weed abatements.Assists with preparing purchase orders and paying invoices.Assists with entering payroll.Makes appointments and maintains calendar.Assists with demolition bid openings.Performs related duties.
SUPPLEMENTAL INFORMATION
GuidelinesCity and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.Complexity/Scope of WorkThe work consists of related secretarial and customer service duties. Frequent interruptions contribute to the complexity of the position.The purpose of this position is to provide secretarial and customer support for assigned department operations. Successful performance contributes to the efficiency and effectiveness of those operations.ContactsContacts are typically with co-workers, other city employees, and the general public.Contacts are typically to give or exchange information, resolve problems, and provide services.Physical Demands/Work EnvironmentThe work is typically performed while sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping.The work is typically performed in an office.Supervisory and Management ResponsibilityNone.
