What are the responsibilities and job description for the Police Administration Specialist position at City of Denton, TX?
Summary
Responsible for executing a range of complex payroll and administrative functions to support Police operations.
Essential Functions and Other Important Duties
ESSENTIAL FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
DUTIES
- Perform bi-weekly reconciliation of time entries to ensure accuracy of file transfer from timekeeping system to the City's payroll system in accordance with the Meet and Confer Agreement, City of Denton policies and procedures, and relevant Federal and State laws.
- Maintain and update employee records including, but not limited to, new hires, compensation changes, position changes, and address updates.
- Review and reconcile payroll issues and time entry discrepancies.
- Provide information as needed including, but not limited to, payroll reports, employee payroll-related inquiries and open records requests.
- Produce and maintain reports related to pay and position management, as directed.
- Research and prepare payroll information for grant reporting.
- Utilize technology to maintain proper internal controls and improve operations, as appropriate.
- Initiate purchase orders (POs) and enter invoices into accounting system.
- Order and maintain office supplies as needed.
- Process travel and reimbursement requests for assigned workgroups.
- Assist, support, and participate in the development of the operating budget.
- Assist with event coordination including, but not limited to, ordering food, securing supplies, and room set up.
- Create and submit agenda items and documents for approval; make necessary revisions for final approval.
- None.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Job Requirements
EDUCATION, EXPERIENCE, AND LICENSES/CERTIFICATIONS
- High School diploma or equivalent; and,
- Four (4) years’ experience in payroll, accounting, or related field,
OR
- Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:
- Knowledge of applicable Federal, State, and Local Government laws, ordinances, and regulations pertaining to payroll.
- Knowledge of time and attendance processes and procedures.
- Skill in problem solving; identifying problems and reviewing related information to develop and evaluate options and implement solutions.
- Skill at the advanced level, working with applicable Microsoft Office 365 products, and other software systems to complete work.
- Skill in providing exceptional service to internal and external customers.
- Ability to communicate effectively, both in oral and written forms, for the needs of the audience.
- Ability to perform mathematical calculations with accuracy.
- Ability to establish and maintain effective interpersonal relationships.
- Ability to handle records and complex situations of a confidential nature.
- Ability to work independently and/or with team environment while handling multiple tasks and changing priorities with attention to detail.
- Ability to develop, understand, interpret, and apply rules, policies, and procedures operations.
- Ability to prepare and maintain concise reports.
- Ability to research and analyze payroll discrepancies.
- Must pass a drug test, criminal history background check, employment history verification, and social security number verification.
- Must meet civilian hiring standards of the Denton Police Department.
Environmental Factors and Conditions/Physical Requirements
SAFETY
- Perform preventive maintenance on tools and equipment; ensure equipment is in safe operating condition.
- Follow established safety procedures and techniques to perform job duties, including lifting and climbing; operate tools and equipment according to established safety procedures.
- Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to the supervisor.
- Safety Sensitive (Subject to random drug testing): No.
- Tools/Equipment Used: Standard office equipment, including computer and peripherals.
- Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
- Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
- Lifting: Lifting and carrying (less than 15 pounds).
- Environment: Works in an office setting office; occasionally requires irregular and/or prolonged hours.
- Travel: Travels to City of Denton buildings and professional meetings as required.
- Attendance: Regular and punctual attendance at the worksite is required for this position.
- Mental Demands: Maintains emotional control under stress; works with frequent interruptions.
- Inclusive
- Collaborative
- Service-Oriented
- Strategically Focused
- Fiscally Responsible
- Medical, dental, and vision coverage in addition to life and disability insurance plans
- Employee Health Clinic
- Paid Vacation Days and Paid Holidays
- Retirement Plan
The City of Denton is an equal opportunity employer. It is the City of Denton’s policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity.
ADA/EOE/ADEA
This job description is not an employment agreement, contract agreement, or contract. Management has the exclusive right to alter this job description at any time without notice.
E-Verify:
The City of Denton participates in the federal E-Verify program in order to verify a new employee's authorization to work in the United States. Applicants must be lawfully authorized to work in the U.S.
