Grants Management Analyst

Are you passionate about making a difference in your community by securing vital funding and ensuring operational excellence? The City of Des Moines is seeking a dynamic Grants Management Analyst to support strategic initiatives, streamline grants management, and drive compliance with city policies.In this pivotal role, you will : Centralize and maintain the City's grants database.Identify and pursue funding opportunities to support City programs.Oversee grant applications, submissions, and compliance across departments.Collaborate with the Finance Department to ensure accurate financial reporting.Provide expert support for administrative functions, including RFP coordination, professional services agreements, and purchasing compliance.If you have a strong background in grants management, exceptional organizational skills, and a passion for community impact, we want to hear from you. Join a collaborative team committed to excellence and innovation in public service! Apply Today!Salary Range : $90,673.99-$110,227.51

• Salary to be commensurate with the qualifications of the successful candidate.COMPETITIVE BENEFITS PACKAGE : The City of Des Moines offers a competitive and robust benefits package to include : Washington state retirement plan-PERS401(a) tax deferred account and 457 deferred compensation, which includes an employer contribution for both accountsForty (40) vacation hours and forty (40) sick leave hours front loaded at time of hirePaid vacation and sick leave with up to fourteen (14) paid holidays per yearFour (4) different medical plan options to choose fromEmployer paid vision and dental planLong term disability, life insurance and much moreHRA and HRA-Veba plans funded with contributions from the CityClosing Date : Open until Filled. First Review of Applications on January 31, 2025.To Apply : Complete the online application at https : / / desmoineswa.applicantpro.com / jobs / and attach a resume and cover letter explaining how you meet the requirements.Nature of Work Under the general supervision of the Assistant City Manager, the Grants Management Analyst supports the City's strategic initiatives by centralizing and maintaining the grants database, identifying and pursuing funding opportunities, and providing expert coordination for grant-related programs. This role oversees grant applications, submissions, and compliance across departments, ensuring alignment with organizational requirements and accurate financial reporting in collaboration with the Finance department.In addition to grant-related responsibilities, the Grants Management Analyst plays a critical role in supporting broader administrative functions. This includes coordinating professional services agreements, assisting with Requests for Proposals (RFPs), and providing technical guidance on purchasing requirements and compliance with City policies, purchasing regulations, and applicable laws.Essential FunctionsProvide research, analysis, planning, and coordination for grant-related programs, serving as a subject matter expert and advisor to key staff, and representing the City in strategic funding requests.Oversee or assist in managing grant applications, submissions, and compliance across departments, ensuring alignment with organizational requirements and coordinating with the Finance department for accurate accounting and financial reporting.Develop and maintain a centralized grants database to track applications, awards, and timelines, ensuring integration with the enterprise system for financial tracking and reporting.Support post-award implementation and oversight of funded projects, tracking outcomes, financial reporting, and fostering strategic partnerships with public agencies, community partners, and City departments.Provide grant management support to City departments, including post-award tracking, compliance, recordkeeping, and assisting with identifying grant funding opportunities.Develop and implement a comprehensive process for pursuing grants, including internal needs assessments, proposal coordination, and approval workflows with finance, department heads, and executive leadership.Review new grant award contracts in to ensure legal review, management approval, and staff awareness of contract requirements, deliverables, and conditions.Assists with the preparation of Requests for Proposals (RFP), including developing criteria, standards, and rating guides, and supports decision-makers in selecting contractors, subcontractors, or consultants.Coordinates the administration of professional services agreements to ensure legal review, management approval, financial oversight, and accurate recordkeeping.Supports departments by identifying purchasing requirements, advising on products and vendors, and assisting with technical and contractual specifications, ensuring compliance with City policies and procedures, purchasing regulations / administrative codes, and applicable laws.Present information on grants and funding sources to City departments, elected officials, grant agencies, and community organizations.Represent the City in meetings regarding funding sources and program services.Maintain and update the City's grant web pages in collaboration with the Communication and IT department.Coordinate with department staff to ensure grant compliance, timely reporting, and accurate recordkeeping for auditing and fund disbursement.Cultivate strategic community partnerships to support future grant opportunities.Evaluate and implement strategies to achieve measurable progress toward the City Council's goals.Serve as a technical resource for departments on administrative and programmatic regulations, ensuring project success and compliance.Establishes and maintains cooperative, effective working relationships with co-workers, other City employees, and the general public using principles of good customer service.Reports for scheduled work with regular, reliable and punctual attendance.Performs other duties as assigned, including but not limited to being assigned to work in other functional areas to cover absences or relief, equalize peak work periods, or balance the workload.Necessary Knowledge, Skills, and AbilitiesKnowledge of : Principles, practices and theories of grant administration and compliance, and contract management and procurement.Request for Proposals (RFP) development, evaluation, and selection processes.Principles, practices and theories of government budget and accounting. City policies, purchasing regulations, and applicable laws related to public sector procurement.Vendor and contractor management practices, including negotiation and evaluation techniques.Program planning, organization, and coordination.English grammar, spelling and composition.Contract negotiation, administration, and management.Interpersonal skills using tact, patience and courtesy.Microsoft Office Suite products.Ability to : Interpret policies and procedures, laws, regulations and analyze complex problems, and adopt an effective course of action.Interpret administrative directives and use initiative and professional judgment in applying directives to the work at hand.Conduct needs analysis, market research, and develop criteria, standards, and rating guides for procurement processes.Multi-task, simultaneously tracking and managing several projects and processes.Plan, implement and evaluate programs.Compile reports, correspondence, studies, analysis and other management information.Establish and maintain effective working relationships with City staff and customers.Meet schedules and timelines.Perform job duties in an organized manner with strong attention to detail.Communicate effectively, orally and in writing, and adapt to varying communication platforms and styles.Perform duties with utmost professionalism and discretion.Work under supervision and self-motivate to work independently with little direction.Physically perform the essential functions of the job and perform all duties with accuracy.Work both independently and within a collaborative team-oriented environment; contribute openly, respectfully disagree, understand the ideas of others, listen well and work for consensus.Operate office tools and equipment and knowledge of general office practices and procedures.Proficient with financial management software.Minimum QualificationsBachelor's degree in Planning, Public Administration, Business, Nonprofit Management, or related fields; and Three years of progressively responsible experience in the development of successful grant proposals, funding and administration of complex grants, contract management, procurement or other closely related field.Experience developing Requests for Proposals (RFPs), vendor selection, and managing professional services agreements preferred.Public sector experience highly preferred.A combination of experience and training enabling the individual to perform the position's essential functions may be considered.Possession of and the ability to maintain a valid Washington State Driver's License throughout employment with a good driving record.Special RequirementsSuccessful completion of a criminal history and pre-employment background check.Because of the known effects of tobacco use, the City of Des Moines does not hire applicants who use tobacco products.Working Conditions and Physical AbilitiesWork is performed in an office environment although some travel and night meetings are required. The position requires continuous decision making, interpersonal skills, teamwork, creativity, customer service, training / supervision, performance of basic and advanced math, discretion, presentation / teaching, problem analysis, negotiation, mentoring, independent judgment and / or action; and the ability to read, understand, write and speak English.The position requires continual talking, hearing, and sitting; frequent fingering, feeling, grasping, handling and repetitive motion of hands and wrists; occasional standing, walking; rare reaching, bending, and climbing. Must be able to push, pull, lift, and carry 20 pounds.Equal Opportunity EmployerThe City of Des Moines is committed to hiring a diverse workforce, and all qualified applicants, including those from all ethnic backgrounds and persons with disabilities, are encouraged to apply. The City is an Equal Opportunity Employer and does not unlawfully discriminate based on race, sex, age, color, religion, national origin, marital status, sexual orientation, veteran status, disability status, or any other basis prohibited by federal, state, or local law.In accordance with the Americans with Disabilities Act, an employer is obligated to make a reasonable accommodation only to the known limitations of an otherwise qualified individual with a disability. In general, it is the responsibility of the applicant or employee with a disability to inform the employer that accommodation is needed to participate in the application process, perform essential job functions, or receive equal benefits and employment privileges.General InformationThe statements herein reflect general details as necessary to describe the principal functions for this job classification, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.The physical abilities described above are representative of those that an employee must meet to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.The provisions of this job description do not constitute an expressed or implied contract. Any provision contained herein may be modified and / or revoked without notice.Created 2025.Union Status : NoneEEO Category : ProfessionalEqual Opportunity EmployerThe City of Des Moines is committed to hiring a diverse workforce and all qualified applicants, including all ethnic backgrounds and persons with disabilities, are encouraged to apply. The City is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, sex, age, color, religion, national origin, marital status, sexual orientation, veteran status, disability status, or any other basis prohibited by federal, state, or local law.In accordance with the Americans with Disabilities Act, an employer is obligated to make a reasonable accommodation only to the known limitations of an otherwise qualified individual with a disability. In general, it is the responsibility of the applicant or employee with a disability to inform the employer that an accommodation is needed to participate in the application process, to perform essential job functions or to receive equal benefits and privileges of employment.General InformationThe statements contained herein reflect general details as necessary to describe the principal functions for this job classification, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.The physical abilities described above are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The provisions of this job description do not constitute an expressed or implied contract. Any provision contained herein may be modified and / or revoked without notice.

Salary : $90,674 - $110,228