Code Compliance Clerk

This position performs a variety of complex secretarial duties for assigned management within the Department. Duties typically include arranging for and attending conferences; independently answering inquiries where there is established policy or precedent action; taking and transcribing dictation; composing correspondence; and performing research to compile data for special reports and other purposes.

This position is classified as a non-exempt, full-time position with a 40 hour work-week.

• Greets all walk-in members of the public and filters complaints to the appropriate team member.
• Answers the telephone to answer all general questions and route to appropriate team members.
• Handles all regular mail correspondence.
• Assists supervisor in fulfilling public record requests.
• Scan any written notices into the department software for record keeping purposes.
• Serves as backup to the Administrative Coordinator.
• Assists with Citizens' Government Academy process.
• Assists supervisor with record retention duties.
• Performs advanced secretarial and administrative work including, but not limited to transcribing correspondence such as letters, memoranda, and general orders; answering phones; scheduling appointments, routes mails, and assisting with other standard duties.
• Composes, types, and proofreads a variety of detailed material including council reports, budget documents, and letters.
• Compiles, develops, and analyzes both internal and external reports and studies as directed by.
• Assists in the coordination of Departmental budgets and other related activities.
• Assists in purchasing activities; orders supplies and equipment; and uses financial software to track purchases orders, invoices, and requisitions for supplies.
• Responds to inquires and requests for information from Department Heads.
• Administers the vendor registration process for the Code Compliance Department, as well as all vendor related communications and inquiries.
• Ensure the integrity of the Department's record to assure compliance with all Sunshine Laws; such as, the retention schedule for documents.
• Schedules employees for training conferences by securing registrations, hotel/flight reservations, etc.
• Performs other related job duties as assigned.
  
  

Education and Experience

High school diploma or equivalent ; and three (3) years of general secretarial, clerical, or related work experience is required.

Special Qualifications

• Possession of a valid, State of Florida driver's license to operate the motor vehicle operated, typically Class E.
• Requirements exist at the time of hire and as a condition of continued employment.
• Applicants must complete all requirements established by the City of Doral for employment. This may include, but is not limited to, a written examination, a psychological exam, a polygraph examination, a comprehensive background investigation, and a job-related medical examination including a drug/alcohol screening test.
• Must be a non-smoker.
  
  

Knowledge, Skills And Abilities

• Knowledge of modern office practices and procedures.
• Knowledge of use of small office equipment, including copy machines or multi-line telephone systems.
• Knowledge of Microsoft Word, WordPerfect, Excel, or similar programs.
• Knowledge of basic bookkeeping.
• Skill in meeting and dealing with the public and fellow workers in an effective and courteous manner.
• Skill in typing and transcribing.
• Skill in communicating, both verbally and in writing.
• Skill in providing excellent customer service.
• Ability to deal with confidential and sensitive matters.
• Ability to organize.
• Ability to prepare and/or process purchase orders.
• Ability to make recommendations that impact the budget.
• Ability to perform several tasks at one time.
• Ability to get along with others.
• Ability to be fluent in the English language.
• Ability to communicate in Spanish is a plus.
  
  

PHYSICAL DEMANDS

The work is sedentary work and requires exerting up to 10 pounds of force occasionally and negligible amount of force constantly to move objects. In addition, positions in this classification typically require feeling, handling, perceiving sounds at normal speaking levels, discriminating among sounds, manual dexterity, mental acuity, reaching, repetitive motion, speaking, expressing ideas by the spoken word, visual acuity to analyze data/work with color or depth perception/determine accuracy or observe facilities/operate motor vehicles or equipment, and walking.