PAYROLL SPECIALIST

JOB SUMMARY

This person in this position is responsible for the preparation and data processing of payroll, alcohol licenses application and renewals, and other related accounting activities.

ESSENTIAL JOB FUNCTIONS

Payroll and Licensing

• Verifies, audits, edits and prepares bi-weekly payroll submission to ADP payroll processing for city employees and Mayor and City Council
• Provides monthly reporting to accounting manager and various ad-hoc reports
• Submit Data for W-2 Reporting
• Processes wage garnishments;
• Assists and answers inquiries by city employees
• Works with Human Resource Department to resolve issues
• Processes monthly  invoices associated with payroll ;
• Provides information  and meets with auditor  and answers any questions for GMA Workers Comp Annual Audit
• Maintains payroll records   and complies with records retention and storage of payroll files
• Process  Alcohol License renewals for all current licensees annually and follow up with and take action against unpaid licensees
• Meet with new applicants seeking alcohol license,  give detailed instructions on alcohol licensing , coordinate with police department for background checks , enters agenda items into  agenda software and advertise in legal organ as required by local ordinance and state law
• Attend City Council meetings when necessary
• Serves as backup for Occupational Tax Licensing and Administrative Assistant
• Processes and maintain petty cash, perform  monthly surprise petty cash audits
• Update monthly and provide compensated absence schedule to external auditors
• Performs other duties as assigned

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS 

Requires completion of High School or two (2) years of work experience in general office, accounting, finance or related field; equivalent combination of education and experience.  Municipal government financial operations is preferred.

KNOWLEDGE, SKILLS AND ABILITIES 

• Knowledge of methods, practices, documents and terminology used in financial and accounting record keeping;
• Knowledge of practices and procedures of basic governmental budgeting and accounting; fundamental accounting and internal control policies and procedures;
• Knowledge of standard office practices and procedures;
• Knowledge of City ordinances, rules, procedures and practices governing accounts payable processing, cash receipts, and related financial transactions;
• Knowledge of applicable City, state and federal policies, rules, procedures and practices pertaining to payroll, time reporting and benefit plans;
• Knowledge of effective customer service etiquette and practices.
• Ability to apply bookkeeping principles to the maintenance of standard fiscal and accounting records;
• Ability to communicate effectively, both orally and in writing;
• Ability to make arithmetic computations and tabulations rapidly and accurately;
• Ability to maintain strict confidentiality.

PHYSICAL DEMANDS

The work requires standing, walking, sitting, lifting up to 40 pounds, carrying, pulling, climbing, balancing, stooping, kneeling, crouching, reaching, handling, speaking, hearing, and seeing.

WORK ENVIRONMENT          

The work is typically performed in an office environment with a moderate amount of noise.