Construction Project Coordinator

Job Posting Information

Summary/Purpose
Lead and coordinate the work activities of Facilities Management personnel and contractors/vendors to ensure satisfactory completion of assigned projects and maintenance activities, and oversee assigned construction and facility maintenance projects and activities for City facilities operations.

Essential Duties & Responsibilities (other duties may be assigned)

1. Lead and coordinate assigned division facility projects and be accountable for project implementation and close-out within the defined project scope, budget and timeline.
2. Lead and perform maintenance or project work with staff to carry out projects or job
assignments on City facilities.
3. Assist division Project Management Team in determining the scope of various projects, establishing project methodology, estimates, quotes/bids, timetables, project updates and recommendations to assist in decision-making throughout the project life cycle.
4. Assist division Project Management Team in coordinating project purchasing activities and overall project budgets as assigned as well as participate in the Capital Improvement Plan.
5. Lead and coordinate the work of project vendors and/or contractors and gather information required to analyze project needs and requirements for project and facility improvements.
6. Prepare bid specifications for consultants/contractors, review bid proposals, present reports, project summary submissions, and participate in the selection of consultants/contractors.
7. Collaborate and confer with consultants to develop feasibility studies and financial analysis, develop project plans including site access, remediation plans, strategies, timelines, and contingencies.
8. Perform cost analyses and negotiate contract terms with consultants/contractors.
9. Inspect work performed by consultants/contractors for compliance and conformance to specifications, and make adjustments as necessary.
10. Coordinate with various City departments, other government agencies, community groups, and others impacted and/or directly served by assigned projects.
11. Coordinate and maintain communications with the public to receive complaints and suggestions, to provide information and explanations regarding activities and projects, and to resolve disputes and conflicts as needed.
12. Present project information to administrators, City Council, Planning Commission, regulatory agencies and others as asked.
13. Research and keep abreast of current construction techniques, materials, trends and funding sources.
14. Provide input into decision regarding the hire and transfer of personnel and help aid in decisions related to discipline and grievance resolution.
15. Review work of team members for completeness and quality, and provide information, feedback, and instruction on assignments.
16. Develop procedures to ensure a safe and productive worksite for all assigned projects as well as train team in safe and proper work methods and procedures.
17. Determine needs, requirements, timetables, and priorities of assigned projects.
18. Provide direction and assistance to others involved in operational and project problem solving.
19. Attend meetings as directed and work with others to develop office and reporting procedures and/or other administrative functions.

Minimum Qualifications

Education & Experience Requirements
A. Combination of education and/or experience equal to six (6) years as a journeyman carpenter, electrician, plumber or other similar trade.
B. At least one (1) year of full-time construction project management experience; AND experience managing, preparing, and presenting project records and reports.

Selection Process Information

This selection is being run as Internal and Open. This means the job is open to all qualified applicants; however, qualified City of Duluth employees who have successfully completed their initial probationary period will receive preference in the hiring process.

Education/Experience Review (100% of scoring process; 70 pass point): Applicants meeting the minimum qualifications will be rated based on the type (relatedness) and extent of their education and experience as documented on their application and/or supplemental questionnaire. Applicants who pass this exam will have their names placed on an eligible list for this classification.

Non-Discrimination
The City of Duluth is an equal opportunity and veteran-friendly employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, marital status, familial status, age, sexual orientation, status with regard to public assistance, disability, genetic information, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Alternative Exam Process (does not apply to Charter Appointment, provisional, temporary, or part-time non-union selections)
For individuals who qualify under the Americans with Disabilities Act (ADA), alternative examination processes are available on an individual basis upon prior arrangement. Contact Human Resources at 218-730-5210, as soon as possible prior to the scheduled date of the exam. TDD services are available through 218-730-5630.

Work Eligibility
In accordance with the Immigration Reform and Control Act of 1986, the City of Duluth requires verification of identity and work eligibility at the point of hire.

Right to Appeal (does not apply to Charter Appointment, provisional, temporary, or part-time non-union selections)
Any applicant who has been found qualified to participate in a selection process for a position in the classified service who has reason to contest the validity or fairness of any step in the selection process may appeal to the Civil Service Board within 10 calendar days of the examination. (If the examination is an Education/Experience Review, the applicant must appeal within 10 calendar days of the closing date for accepting applications.) The notice of appeal shall be in writing, shall contain a complete statement of the matter in controversy and the relief requested, and shall be signed and dated by the appellant. The notice shall be addressed to the Civil Service Board and be delivered to the Human Resources Office. If an applicant wishes to file an appeal electronically, the notice should be sent by email to hrinformation@duluthmn.gov.

VETERAN'S PREFERENCE
Does not apply to Charter Appointment, provisional, seasonal, temporary, or part-time non-union selections

OPEN SELECTIONS
If claiming veteran's preference, please attach to your application (via file upload) a copy of all documents required for the option that applies to you:

Veteran
1.) "Member Copy 4" DD214 or DD215 indicating an honorable discharge.

Disabled Veteran
1.) "Member Copy 4" DD214 or DD215 indicating an honorable discharge;
2.) FL-802, FL 21-802, or letter of disability or equivalent from USDVA Board's written decision of a compensation rating of 10% or greater, dated within 12 months.

Spouse of Disabled Veteran
1.) Copy of Marriage Certificate;
2.) "Member Copy 4" DD214 or DD215 indicating an honorable discharge;
3.) FL-802, FL 21-802, or letter of disability or equivalent from USDVA Board's written decision of a compensation rating of 10% or greater, dated within 12 months. (Eligible only if the veteran is unable to qualify for the specific position being applied for as a result of the service-connected disability.)

Spouse of Deceased Veteran
1.) Copy of Marriage Certificate;
2.) Death Certificate or other proof of death;
3.) "Member Copy 4" DD214 or DD215 indicating an honorable discharge. If Disabled Veteran, also include
4.) FL-802, FL 21-802, or letter of disability or equivalent from USDVA Board's written decision of a compensation rating of 10% or greater, dated within 12 months. (Eligible only if applicant has not remarried and the veteran died during active duty or as a result of an injury received from active duty.)

Preference points will be added to Veteran, Spouse of Disabled or Deceased Veteran, or Disabled Veteran's score only if the applicant successfully completes all phases of the exam process and Human Resources has received all supporting documentation.

PROMOTIONAL OR INTERNAL SELECTIONS
If claiming veteran's preference, please attach to your application (via file upload) a copy of the documents listed below:

Disabled Veteran
1.) "Member Copy 4" DD214 or DD215 indicating an honorable discharge;
2.) FL-802, FL 21-802, or letter of disability or equivalent from USDVA Board's written decision of a compensation rating of 50% or greater, dated within 12 months.

Preference points will be awarded to Disabled Veteran's score one time, on first promotional or internal only selection process after securing City employment, and only if the applicant successfully completes all phases of the exam process and Human Resources has received all supporting documentation.

Please refer to Minnesota Statute 197.455 for additional information about Veteran's Preference.

Eligible City of Duluth employees earn a competitive salary and benefits package, including:

• Vacation, Sick and Personal Leave
• Paid Holidays
• Medical Plan
• Dental Plan
• Life Insurance
• Flexible Spending Accounts
• Retirement Benefits
• Deferred Compensation
• Training and Advancement Opportunities
• Employee Wellness Program
• Employee Assistance Program