What are the responsibilities and job description for the Construction Project Coordinator position at City of Duluth?
Summary/Purpose
Lead and coordinate the work activities of Facilities Management personnel and contractors/vendors to ensure satisfactory completion of assigned projects and maintenance activities, and oversee assigned construction and facility maintenance projects and activities for City facilities operations.1. Lead and coordinate assigned division facility projects and be accountable for project implementation and close-out within the defined project scope, budget and timeline.
2. Lead and perform maintenance or project work with staff to carry out projects or job
assignments on City facilities.
3. Assist division Project Management Team in determining the scope of various projects, establishing project methodology, estimates, quotes/bids, timetables, project updates and recommendations to assist in decision-making throughout the project life cycle.
4. Assist division Project Management Team in coordinating project purchasing activities and overall project budgets as assigned as well as participate in the Capital Improvement Plan.
5. Lead and coordinate the work of project vendors and/or contractors and gather information required to analyze project needs and requirements for project and facility improvements.
6. Prepare bid specifications for consultants/contractors, review bid proposals, present reports, project summary submissions, and participate in the selection of consultants/contractors.
7. Collaborate and confer with consultants to develop feasibility studies and financial analysis, develop project plans including site access, remediation plans, strategies, timelines, and contingencies.
8. Perform cost analyses and negotiate contract terms with consultants/contractors.
9. Inspect work performed by consultants/contractors for compliance and conformance to specifications, and make adjustments as necessary.
10. Coordinate with various City departments, other government agencies, community groups, and others impacted and/or directly served by assigned projects.
11. Coordinate and maintain communications with the public to receive complaints and suggestions, to provide information and explanations regarding activities and projects, and to resolve disputes and conflicts as needed.
12. Present project information to administrators, City Council, Planning Commission, regulatory agencies and others as asked.
13. Research and keep abreast of current construction techniques, materials, trends and funding sources.
14. Provide input into decision regarding the hire and transfer of personnel and help aid in decisions related to discipline and grievance resolution.
15. Review work of team members for completeness and quality, and provide information, feedback, and instruction on assignments.
16. Develop procedures to ensure a safe and productive worksite for all assigned projects as well as train team in safe and proper work methods and procedures.
17. Determine needs, requirements, timetables, and priorities of assigned projects.
18. Provide direction and assistance to others involved in operational and project problem solving.
19. Attend meetings as directed and work with others to develop office and reporting procedures and/or other administrative functions.Education & Experience Requirements
A. Combination of education and/or experience equal to six (6) years as a journeyman carpenter, electrician, plumber or other similar trade.
B. At least one (1) year of full-time construction project management experience; AND experience managing, preparing, and presenting project records and reports.This selection is being run as Internal and Open. This means the job is open to all qualified applicants; however, qualified City of Duluth employees who have successfully completed their initial probationary period will receive preference in the hiring process.
Education/Experience Review (100% of scoring process; 70 pass point): Applicants meeting the minimum qualifications will be rated based on the type (relatedness) and extent of their education and experience as documented on their application and/or supplemental questionnaire. Applicants who pass this exam will have their names placed on an eligible list for this classification.
Lead and coordinate the work activities of Facilities Management personnel and contractors/vendors to ensure satisfactory completion of assigned projects and maintenance activities, and oversee assigned construction and facility maintenance projects and activities for City facilities operations.1. Lead and coordinate assigned division facility projects and be accountable for project implementation and close-out within the defined project scope, budget and timeline.
2. Lead and perform maintenance or project work with staff to carry out projects or job
assignments on City facilities.
3. Assist division Project Management Team in determining the scope of various projects, establishing project methodology, estimates, quotes/bids, timetables, project updates and recommendations to assist in decision-making throughout the project life cycle.
4. Assist division Project Management Team in coordinating project purchasing activities and overall project budgets as assigned as well as participate in the Capital Improvement Plan.
5. Lead and coordinate the work of project vendors and/or contractors and gather information required to analyze project needs and requirements for project and facility improvements.
6. Prepare bid specifications for consultants/contractors, review bid proposals, present reports, project summary submissions, and participate in the selection of consultants/contractors.
7. Collaborate and confer with consultants to develop feasibility studies and financial analysis, develop project plans including site access, remediation plans, strategies, timelines, and contingencies.
8. Perform cost analyses and negotiate contract terms with consultants/contractors.
9. Inspect work performed by consultants/contractors for compliance and conformance to specifications, and make adjustments as necessary.
10. Coordinate with various City departments, other government agencies, community groups, and others impacted and/or directly served by assigned projects.
11. Coordinate and maintain communications with the public to receive complaints and suggestions, to provide information and explanations regarding activities and projects, and to resolve disputes and conflicts as needed.
12. Present project information to administrators, City Council, Planning Commission, regulatory agencies and others as asked.
13. Research and keep abreast of current construction techniques, materials, trends and funding sources.
14. Provide input into decision regarding the hire and transfer of personnel and help aid in decisions related to discipline and grievance resolution.
15. Review work of team members for completeness and quality, and provide information, feedback, and instruction on assignments.
16. Develop procedures to ensure a safe and productive worksite for all assigned projects as well as train team in safe and proper work methods and procedures.
17. Determine needs, requirements, timetables, and priorities of assigned projects.
18. Provide direction and assistance to others involved in operational and project problem solving.
19. Attend meetings as directed and work with others to develop office and reporting procedures and/or other administrative functions.Education & Experience Requirements
A. Combination of education and/or experience equal to six (6) years as a journeyman carpenter, electrician, plumber or other similar trade.
B. At least one (1) year of full-time construction project management experience; AND experience managing, preparing, and presenting project records and reports.This selection is being run as Internal and Open. This means the job is open to all qualified applicants; however, qualified City of Duluth employees who have successfully completed their initial probationary period will receive preference in the hiring process.
Education/Experience Review (100% of scoring process; 70 pass point): Applicants meeting the minimum qualifications will be rated based on the type (relatedness) and extent of their education and experience as documented on their application and/or supplemental questionnaire. Applicants who pass this exam will have their names placed on an eligible list for this classification.
Salary : $70,455 - $82,856
