Public Works Project Coordinator

JOB SUMMARY & DESCRIPTION

The Public Works Project Coordinator will support the planning, executing, and completion of public works projects within the City of Duncanville under the general supervision of the Assistant Director of Public Works. This position plays a critical role in organizing resources, managing project timelines, coordinating with multiple stakeholders, and ensuring that projects meet regulatory standards. This role requires a strong focus on quality, communication, and adherence to policies that enhance the city’s infrastructure and community services.

ESSENTIAL JOB FUNCTIONS

Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position.

Project Planning and Scheduling:

• Assist project managers in planning, scheduling, and coordinating various phases of public works projects, including roads, bridges, parks, and utilities.

• Develop and maintain project timelines, ensuring alignment with overall departmental goals.

Budget and Resource Management:

• Support budget preparation and monitor expenditures to ensure cost efficiency and resource allocation align with project plans.

• Track and report on resource utilization to identify potential areas of optimization.

Regulatory Compliance:

• Ensure all project activities comply with local, state, and federal regulations, safety protocols, and environmental standards.

• Conduct periodic compliance audits to identify and address gaps in adherence to regulations.

Stakeholder Coordination:

• Act as a liaison between contractors, government agencies, utility companies, and community representatives to ensure smooth project execution.

• Schedule and facilitate regular stakeholder meetings to promote transparency and collaboration.

Document Management:

• Maintain accurate records and documentation, including project plans, progress reports, permits, and compliance requirements.

• Implement a standardized filing system for easy retrieval of project-related documents.

Quality Control:

• Monitor project activities to ensure quality standards, timelines, and deliverables are met. Address variances in project plans and recommend corrective actions as needed.

• Conduct routine inspections to ensure adherence to approved project specifications.

Risk Management:

• Identify potential project risks and issues, and coordinate with the project manager to develop and implement mitigation strategies.

• Maintain a risk register to track and manage identified risks throughout the project lifecycle.

Public Communication:

• Facilitate communication between the public works department and the community by providing updates and addressing concerns related to project activities.

• Develop and distribute public notices and informational materials to keep the community informed.

Administrative Support:

• Prepare presentations, reports, meeting agendas, and notes. Organize and facilitate project-related meetings.

• Coordinate travel arrangements and logistics for team members as needed. Miscellaneous

• Performs additional duties as assigned that fall within the scope of the job functions.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Requires an Associate’s Degree in Project Management, Civil Engineering, Public Administration, Business Administration, Urban Planning, or a related field, and three (3) years of related work experience. An equivalent combination of education and/or experience will be accepted on a year for year basis. The total qualifying equivalent combination is five (5) years.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of standard office practices, procedures, and equipment.

• Knowledge of GIS, AutoCAD, or other relevant technical software is preferred.

• Ability to communicate effectively both verbally and in writing.

• Strong analytical and problem-solving skills. Ability to work with Microsoft Office Suite including Access, Outlook, Excel, PowerPoint, Project, etc. as well as Placer.ai, ArcGIS, and other database and online mapping programs.

• Proficiency in project management software (e.g., MS Project, Primavera, or similar).

• Familiarity with civil engineering or construction management principles

• Understanding of public works regulations, environmental laws, and safety standards.

• Ability to organize and prioritize work assignments and meet multiple deadlines.

• Ability to establish and maintain effective working relationships and tactfully deal with internal and external customers, co-workers, partnering agencies, etc.

• Ability to be well organized and detailed.

• Skilled in computer applications and in creating reports and presentations.

• Effective verbal, presentation, and listening communication skills.

CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS

• The candidate must have a valid, US driver’s license

• Project Management Professional (PMP) certification preferred

• Bilingual preferred

Job Type: Full-time

Pay: $84,542.90 - $122,587.21 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Required)

Ability to Commute:

• Duncanville, TX 75116 (Required)

Ability to Relocate:

• Duncanville, TX 75116: Relocate before starting work (Required)

Work Location: In person

Salary : $84,543 - $122,587