What are the responsibilities and job description for the Deputy Court Clerk position at City of El Paso, TX?
Requirements
Education and Experience: High School Diploma, GED or higher, and three (3) years of general clerical experience, including one (1) year of customer service experience.
Licenses and Certificates: None.
General Purpose
Under general supervision, perform clerical duties related to court operations on an assigned shift.
Typical Duties
Provide customer service by furnishing information about court procedures. Involves: Explain court policies and procedures, answer questions both in person, and by telephone on citations, warrants, and court dates. Accept motions to be filed. Enter data in the case management system from the defendant's copy of the citation. Explain options available such as requesting a court date, defensive driving, or payment plans and enter selection in system. File motions, research outstanding warrants, review documentation submitted by defendants for completeness, reset cases for court, and notify appropriate parties. Maintain the pending file of defendants who must return to court to furnish additional documentation, issue letters of disposition and case cancellations, notarize complaints, maintain motions and correspondence by verifying the origin and nature of the request, and inform judge and prosecutor of the history and current status of the request. Match warrants and commitments to initiate the arrest process for a defendant who is not present in court. File emergency protective or restraining orders and notify protected parties as prescribed by law. May accept credit card and/or bond payments as required. Maintain activity logs and generate periodic reports.
Schedule court cases and dates and perform related clerical duties. Involves: Set court date by type of violation and prescribed daily caseload. Provide written and oral instructions to defendants regarding case status and the disposition of each citation including community service, defensive driving, deferred adjudication, or requirement to complete substance abuse courses. Notify law enforcement personnel, attorneys, defendants, and other authorized persons of action. Update payment plans, change the defendant addresses and explain options available to answer citations including defensive driving classes and payment plans.
Maintain the warrant database and filing information, and provide warrant information to law enforcement personnel, government agencies, military recruiters, and schools. Involves: Generate computer-printed notices to individuals who have new warrants or commitments. File warrants and affidavits using alphabetical or numeric systems. Activate new warrants, proofread, and check information against the original ticket and against the electronic case files. Remove recalled warrants from the active file.
Perform other court-related clerical duties as required. Involves: Perform duties of co-workers to ensure continuity of operations during absences. Assist in training new employees. File and sort tickets in numerical order in the filing system, operate folding and stuffing machine to send notices to defendants, attorneys, juveniles/parents, and sort notices by class and location for mailing. Retrieve driving history records. Receive and process accident reports. Identify reports in which a citation was issued at the scene and those requiring further review and those marked non-prosecutable. Review, process, and file bail bonds and defensive driving completions.
General Information
For the complete job specification, click here.
Important Note: The required Supplemental Questions and answers are considered an examination component and will generate a score.
Applicants are being tested on a conditional basis pending a review of minimum qualifications. Applications will be reviewed for applicants who pass the Supplemental Questions exam.
Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates.
Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.
A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.
To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.
Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.
