What are the responsibilities and job description for the Administrative Specialist position at City of El Paso?
Licenses and Certificates: None
Under immediate supervision, perform a variety of general clerical tasks and functions.
Assist with the preparation of routine documents and correspondence for review and approval. Involves: Use office equipment to create basic documents, correspondence, memoranda, forms and certificates. Prepare agendas, schedules and any informational material as required to meet assigned deadlines. Review, enter, and verify data. Maintain records and files, databases and other record keeping sources. Establish and maintain a filing system. Assist in the maintenance and organization of department operational procedures.
Communicate with customers, employees, and other individuals. Involves: Greet and assist City personnel, officials and the public in person and over the telephone. Exercise proper telephone etiquette and respond to inquiries in a professional manner. Take messages and forward inquiries to the appropriate party. May operate a multi-line telephone system.
Assist staff with several aspects of public relations and event coordinating, including social media. Involves: Assist in outreach strategies and activities. Assist in the design, production, and distribution of invitations, notices, newsletters and other print or electronic material. Mail out event invitations, letters and other documents as required. Coordinate staff meetings, events, and department activities. Update and maintain calendar and meeting schedule. Update, moderate, and maintain social media.
Perform a variety of related office support functions. Involves: Maintain inventory and order office supplies, prepare payroll documents, invoice forms and other administrative records. Receive and convey information within area of responsibility. Receive and sort mail, interoffice correspondence, packages and other communications. Maintain appropriate level of confidentiality when distributing all communications.
For a complete job specification, click here.Some departments require the ability to type at the rate of 35 wpm.
Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.
Note: This is a new advertisement for Administrative Specialist. Interested candidates must re-apply.
Salary : $28,309 - $44,250
