What are the responsibilities and job description for the Finance Director position at City of Elk Grove?
This recruitment is being conducted by Peckham & McKenney. For more details about this exciting opportunity, please visit https://www.peckhamandmckenney.com/finance-director-city-of-elk-grove-california
Why work for the City of Elk Grove? Proud Heritage. Bright Future.Community Profile
Elk Grove is a vibrant, family-friendly community of approximately 178,124 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year.
DEFINITION
Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the Finance Department including accounting, financial planning, cash and asset management, treasury management and investments, debt management, revenue administration and collection, Community Facilities Districts (CFD) and assessment districts, purchasing, accounts payable, grants administration, budget, cost allocations, and payroll; formulates departmental policies, goals, and directives; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with intergovernmental, regulatory agencies, and various public and private groups; provides highly responsible and complex professional assistance to the City Manager in areas of expertise; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises supervision over management, supervisory, professional, paraprofessional, and administrative support staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is a department head classification that oversees, leads, and participates in all activities of the Finance Department, including short- and long-term planning as well as development and administration of departmental policies, procedures, and services. This class provides assistance to City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, City functions and activities, including the role of the City Council, and the ability to develop, oversee, and implement interdisciplinary projects and programs. Responsibilities include coordinating the department's activities with those of other departments and outside agencies and managing and overseeing its complex and varied functions. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and serves as an advisor and contributor to executive management and City Council on policies, procedures, and major City initiatives.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Assumes full management responsibility for all Finance Department programs, services, and activities including accounting, financial planning, cash and asset management, treasury management and investments, debt management, revenue administration and collection, CFD and assessment districts, purchasing, accounts payable, grant administration, budget, cost allocations, and payroll.?
Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
Manages and participates in the development and administration of the department’s budget; directs the forecast of additional funds needed for staffing, equipment, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments, as necessary.
Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.
Monitors and implements legal, regulatory, technology and societal changes and court decisions that may affect the work of the department; determines equipment acquisition, training programs and procedural changes to ensure retention of qualified staff and the provision of services to the community in an effective, efficient, and economical manner.
Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
Oversees Citywide budget functions to include preparation, development, delivery, monitoring and administration of the City budget and multi-year fiscal plans; develops and analyzes five-year financial forecasts to ensure sustainability of current and future operations.
Assesses and monitors workload, administrative and support systems, internal controls, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes.
Determines analytical techniques and information gathering processes and obtains required information and data for analysis; analyzes alternatives and makes recommendations for CFD districts, annexation studies, and other special projects.
Performs strategic financial analysis for debt management; manages debt financing practices including bond sizing, debt structure, official statement preparation, development, and review of legal compliance.
Represents the Finance Department to other departments, elected officials, and outside agencies; coordinates assigned activities with those of other departments and outside agencies and organizations.
Oversees the City’s cash and other assets through banking, investing, reporting, and auditing measures; coordinates grants reporting, management, and compliance processes.
Represents the department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
Conducts various departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.
Participates in and makes presentations to the City Council and a wide variety of committees, boards, and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of accounting and financial planning.
Serves as staff liaison to the Measure E Oversight Committee.
Directs the maintenance of working and official departmental files; prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
Responds to public inquiries and complaints and assists with resolutions and alternative recommendations; serves as a spokesperson for the department at community events, meetings, and other public relations activities.
Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
Performs related duties as assigned.
QUALIFICATIONS
Knowledge of:
Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
Principles and practices of leadership.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
Principles and practices of strategic plan development.
Principles and practices offormulating and administering large, complex, agency-wide operational and capital improvement budgets.
Principles and practices of contract management.
Principles and practices of grants administration.
General principles of risk management related to the functions of the assigned area.
Functions, authority, and responsibilities of an elected City Council.
Advanced mathematical principles.?
Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), Generally Accepted Government Auditing Standards (GAGAS), and Yellow Book.
Principles and practices of governmental accounting, public finance administration and budgeting, auditing, and reconciliation; public agency revenue management.
Principles and practices of financial record keeping, analysis, control, and reporting.
Methods and techniques of developing technical and administrative reports, and business correspondence.
City and mandated safety rules, regulations, and protocols.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Develop and implement goals, objectives, practices, policies, procedures, and work standards.?
Provide administrative and professional leadership for the department.
Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility.
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance objectively and positively.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations.
Make financial forecasts and projections; analyze and interpret fiscal and accounting records and data.?
Audit, analyze, and utilize financial information and accounting systems and procedures; ensure systems comply with applicable laws, regulations, and policies.?
Apply Generally Accepted Accounting Principles (GAAP) in a municipal finance setting.?
Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.?
Audit, analyze, and utilize financial information and accounting systems and procedures; ensure systems comply with applicable laws, regulations, and policies.
Effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
Direct the establishment of filing, record-keeping, and tracking systems.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Bachelor’s degree from an accredited college or university with major coursework in finance, accounting, economics, business administration or a directly related field and seven (7) years of increasingly responsible experience in accounting and/or finance in a municipal or similar setting, including three (3) years of experience in a management or administrative capacity.
Licenses and Certifications:
None.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
FLSA Status: Exempt
Salary : $178,045 - $238,613
