What are the responsibilities and job description for the Program Coordinator- Arts Division (Part-time/Contract) position at City of Encinitas?
The Arts Coordinator is  responsible for providing a variety of support services in the day-to-day operations, activities, events, and programs of the Arts Division. The Arts Coordinator's duties include but are not limited to customer service, opening/closing events, answering phones, daily shipping, billing, data entry, checking-in and tagging inventory, coordinating with artists, performers and vendors, hanging artwork, gallery errands and all aspects of inventory and supply management. Â
This is a part time  temporary contract position and incumbents are limited to working a maximum of 1499 hours per year.
The ideal candidate will be proficient in Adobe Creative Suite graphic design software (InDesign, Illustrator, and Photoshop), and also have skills in providing customer service; coordinating arts events; ticketing software (Tix.com, ActiveNet); financial record keeping; working with money; written and verbal communication; using computers and related software applications; performing routine mathematical calculations; performing multiple tasks simultaneously; driving a vehicle; time management skills; ability to work independently; researching and problem solving; communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Associates Degree in an Arts-related field or a minimum of three years of experience in graphic design with a connection to visual and/or performing arts administration.Â
A completed  application  is required by April 20, 2025
The City of Encinitas and the San Dieguito Water District provide equal opportunity employment for all persons without regard to race, color, religion/religious creed, sex, sexual orientation, national origin, gender, gender identity, gender expression, physical disability, mental disability, marital status, age, physical disability, ancestry, genetic information, medical condition, political affiliations, veteran status, Family Leave Act status, AB60 CA Driver's License status or status with pregnancy, child birth or breastfeeding. The City and Water District encourage minorities, disabled persons and women to apply. Qualified applicants who move to the next level of the selection process must notify the Human Resources Office if accommodation is needed. A thorough background check will be conducted for the candidate(s) seriously considered for the position including fingerprinting and reference checking. A contingent job offer may be given pending the results of medical evaluation, which includes a physical, TB test and drug and alcohol screening. Applicants will be required to submit verification of the legal right to work in the United States. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.Â
This is a part time  temporary contract position and incumbents are limited to working a maximum of 1499 hours per year.
- Provides marketing support to include graphic design, production, and distribution;
- Maintains Arts webpages, online calendars and social media;
- Provides writing and editing support for Arts programs text;
- Assists in coordination of the Visual Art Program to include application process, exhibition curation, installation and de-installation, scheduling, artist communication and receptions;
- Assists in the coordination of Art Night Encinitas;
- Concert administration to include ticketing, box office and receptions;
- Facilitates permits for special events;
- Assists with the Public Art Program to include inventory and maintenance;
- Collaborates with organizations, agencies and community groups;
- Assists with record keeping of programs and events;
- Provides customer service via, phone, email and written correspondence;
- Researches special projects;
- Other duties as assigned.
The ideal candidate will be proficient in Adobe Creative Suite graphic design software (InDesign, Illustrator, and Photoshop), and also have skills in providing customer service; coordinating arts events; ticketing software (Tix.com, ActiveNet); financial record keeping; working with money; written and verbal communication; using computers and related software applications; performing routine mathematical calculations; performing multiple tasks simultaneously; driving a vehicle; time management skills; ability to work independently; researching and problem solving; communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Associates Degree in an Arts-related field or a minimum of three years of experience in graphic design with a connection to visual and/or performing arts administration.Â
A completed  application  is required by April 20, 2025
The City of Encinitas and the San Dieguito Water District provide equal opportunity employment for all persons without regard to race, color, religion/religious creed, sex, sexual orientation, national origin, gender, gender identity, gender expression, physical disability, mental disability, marital status, age, physical disability, ancestry, genetic information, medical condition, political affiliations, veteran status, Family Leave Act status, AB60 CA Driver's License status or status with pregnancy, child birth or breastfeeding. The City and Water District encourage minorities, disabled persons and women to apply. Qualified applicants who move to the next level of the selection process must notify the Human Resources Office if accommodation is needed. A thorough background check will be conducted for the candidate(s) seriously considered for the position including fingerprinting and reference checking. A contingent job offer may be given pending the results of medical evaluation, which includes a physical, TB test and drug and alcohol screening. Applicants will be required to submit verification of the legal right to work in the United States. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.Â
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