What are the responsibilities and job description for the Purchasing Manager position at City of Erie?
JOB SUMMARY
Responsible for the management of all purchases at the City of Erie. Assure the proper quantity, quality and the most economical costs relative to parts, materials, equipment and services required. Monitor all purchases to ensure proper compliance with procurement rules, regulations and laws established by federal, state and local governing agencies.
SPECIFIC DUTIES
The duties of this job include, but are not limited to:
1. Coordinate the purchase of parts, materials and services required for City operations using methods of contracting which ensure competition and result in the best price for the City.
2. Set up new vendors including credit applications and provide tax exemption forms.
3. Oversee the purchasing process by departments when purchasing goods or services. Control and reduce costs by negotiating freight, payment terms and unit costs with vendors. Research pricing for various items and obtain competitive quotes.
4. Develop and prepare specifications for all required bids; coordinate the advertisement, purchase and delivery. Assign bid numbers, attend bid openings and distribute copies to departments. Send out contracts to vendors once executed. Maintain files for contracts and a tracking system including expiration dates.
5. Develop, administer and monitor the budget for the Purchasing Office, and assist in analyzing special purchase items (e.g. capital purchases) in budget requests and requisitions for other offices/bureaus.
6. Develop and review specifications for major equipment, machinery, and service purchases. Keep abreast of new products of general interest to City enterprises, searching for ways to reduce costs while maintaining quality.
7. Receive all resolutions and requisitions from other departments, review to ensure that they are accurate and complete, prepare for the agenda, attend agenda meeting, and read the resolutions.
8. Responsible for assigned capital purchases and purchases made with the City credit cards including travel arrangements, submitting check requests and voucher payables, including but not limited to credit cards and Erie Times.
9. Obtain information about contracts, requisitions, purchase orders, etc. for city employees and auditors.
10. Update all purchasing policies and procedures as required.
11. Perform other duties as assigned.
QUALIFICATIONS
· B.S. in Business, or related field
· Three years of experience in Municipal government.
· Ability to compose and prepare complicated specifications
· Strong verbal and written communications skills
· Ability to make competent decisions and to maintain relations with city bureaus, suppliers and vendors
Job Type: Full-time
Pay: $55,000.00 - $62,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Education:
- Bachelor's (Preferred)
Ability to Relocate:
- Erie, PA 16501: Relocate before starting work (Required)
Work Location: In person
Salary : $55,000 - $62,000