Office Assistant I (Part Time)

The City of Fairfield Fire Department is looking for a Part-Time Office Assistant to assist with coordinating and administering various projects and to perform a variety of general administrative support to our department. Responsibilities include front-line customer service, payment processing, record keeping, and use of the Microsoft Office suite, as well as other software systems.

• The current vacancy is for the Fire Department; however, an eligibility list will be established.
• Seeking a highly motivated office professional with strong computer and customer service skills to support administrative staff.
• Flexible schedule averaging 18 hours per week during the Department's business hours, Monday-Thursday, 9:00 a.m. - 4:00 p.m.
• This position is part-time, year-round, non-benefited, and limited to working no more than 1,000 hours in a fiscal year (July 1-June30) and is represented by Fairfield Part-Time Employees' Association (FPTEA).

• Has strong computer skills with a proficiency in a variety of word processing, spreadsheet and other software applications to produce reports, charts, spreadsheets and related documents.
• Has strong customer service skills.
• Is familiar with modern office practices, procedures, and equipment.
• Can follow directions and learn quickly to perform tasks with minimum supervision.
• Understands techniques and principles of effective interpersonal communication.
• Is a highly motivated office professional.

PLEASE NOTE THAT THE CITY USES AN ELECTRONIC REFERENCE CHECK PROCESS. REFER TO THE “REFERENCE CHECKS” SECTION AT THE BOTTOM OF THIS JOB POSTING FOR MORE DETAILED INFORMATION.

• One (1) year of general clerical experience is required. 
• Education equivalent to the completion of the twelfth grade is required.

• May require possession of and the ability to maintain a valid California driver's license. 
• Depending on department assigned to, some positions may require passing a thorough background investigation.

• Act as receptionist: receive and screen visitors and telephone calls; take messages; provide factual information to the public regarding City or departmental regulations and functions; schedule appointments and take registrations.
• Type correspondence, reports, forms, and other documents related to the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions, using a typewriter or personal computer.
• Proofread and check typed and other material for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, spelling, and punctuation.
• Enter, edit and retrieve data and prepare reports from an on-line or personal computer system, following established formats.
• Prepare and update a variety of reports, which may require the use of arithmetic calculations.
• Maintain records and process forms, such as permit applications, purchase requisitions and orders, and other documents specific to the organizational unit.
• Establish and maintain office files, research and compile information from such files.
• Perform office support activities such as opening and distributing mail, processing outgoing mail, ordering and picking up office supplies.
• Coordinate and set up for meetings; attend meetings and take minutes.
• Perform related duties as assigned.

THE SELECTION PROCESS: Based on the information provided in the application documents, the best-qualified applicants will be invited for further examination. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the examination may consist of an application screening, written and/or practical exam, oral interview, or any combination. 

HOW TO APPLY:

Candidates must submit an online application via NeoGov/Governmentjobs.com by 5:00 p.m. of the closing date. If you have any difficulties submitting your online application, please call NeoGov's Applicant Support Line at (855) 524-5627.

Mac users please note: To ensure compatibility, please use Google Chrome and ensure iOS settings are up-to-date.

 If you feel you will need a reasonable accommodation for any portion of the testing/interview process, please contact Human Resources at (707) 428-7394 at least 1 week prior to the application deadline or examination date.

REFERENCE CHECKS:

The City utilizes an electronic reference check process to gather references of candidates referred to an eligibility listing. Do not list your current supervisor in the “References” section of your application if you do not want them contacted prior to receiving a conditional job offer. Please note that if you include your current supervisor in the “References” section of your application, they may be contacted at any point in the recruitment process, without prior notification to you. 

Candidates are encouraged to notify anyone they list in the “References” section to help ensure a timely response. When listing references, please identify persons who can assess your professional qualifications in the context of the workplace. Examples include former colleagues/supervisors, mentors, etc. If you have limited or no work experience, you may identify personal references familiar with your qualifications that correlate to workplace experiences. Examples include teachers, volunteer coordinators, mentors, etc.

The City of Fairfield is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism.

Salary : $24 - $30