What are the responsibilities and job description for the Police Records Supervisor position at City of Fayetteville, NC?
Description
A RESUME WILL NOT BE CONSIDERED IN DETERMINING YOUR QUALIFICATIONS FOR THIS POSITION.
The City of Fayetteville is currently recruiting for a Police Records Supervisor to supervise, assign, review and participate in the work of staff responsible for providing specialized clerical duties in support of the Police Department including initiating, processing, and maintaining documents, correspondence and statistics; to provide information and assistance to the public; and to provide highly responsible staff support to the Police Department.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Plan, prioritize, assign, supervise and review the work of staff responsible for providing clerical police duties within the Police Department; approve vacation and holiday requests; review time cards for accuracy and signatures.
- Participate in the selection and evaluation of assigned staff; provide or coordinate staff training including writing procedures; work with employees to correct deficiencies; implement discipline procedures.
- Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing services; implement policies and procedures.
- Review the recording of a wide variety of police records, reports and materials including memoranda, letters, reports, complaints, declarations, restraining orders, fingerprint cards, warrants, citations, and crime and traffic reports; ensure legal documents comply with established procedures; review clerical coding for accuracy and compliance.
- Participate in the preparation and administration of the records unit budget; submit budget recommendations; monitor expenditures.
- Operate a computer terminal and printer to type, enter, modify and retrieve a wide variety of police reports and records, memoranda, letters and other material; input and update statistical data.
- Prepare, maintain and update annual crime report for the City of Fayetteville; distribute monthly reports to state and federal agencies.
MINIMUM QUALIFICATIONS
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Three years of increasingly responsible clerical or police records experience including at least one year of lead or supervisory experience.
Training:
Equivalent to the completion of the twelfth grade supplemented by specialized training in police records or a related field.
LICENSING & CERTIFICATION
Required:
Possession of, or the ability to obtain a DCI/NCIC certification within 90 days, and possession of, or the ability to obtain a Notary Public Certification within 6 months of hire.
Preferred:
None.
SPECIAL REQUIREMENTS
- This position is subject to pre-employment polygraph and/or CVSA testing.
- Must be a U.S. citizen.
From the time of closing, the selection process is anticipated to last approximately 4 - 6 weeks. The process will consist of skills testing (tests may include but not limited to: Data Entry, Word, Excel, Proofreading, Numeric Filing and Reading Comprehension), a panel interview and a written exercise with the selected candidate being subject to a pre-employment drug screen, background investigation, driver's history check and polygraph and/or CVSA to be conducted by the Police Department.
