What are the responsibilities and job description for the Payroll Technician position at City of Fayetteville, North Carolina?
Description
Click here to meet some of the City’s “CAN DO” employees.
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.
A RESUME WILL NOT BE CONSIDERED IN DETERMINING YOUR QUALIFICATIONS FOR THIS POSITION.
The City of Fayetteville is currently recruiting for a Payroll Technician to ensure accurate processing of the City’s payroll by collecting, calculating, and entering data. Updates records and resolves discrepancies; performs reconciliations; prepares and provides periodic reports to outside agencies and answers questions; to perform Accounting Technician duties as needed, such as processing accounts payable, billing, and collection duties; and to provide clerical support to division staff.
Essential Duties & Responsibilities
For a complete job description, click here.
Experience
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Two years of experience performing payroll, accounting, bookkeeping or related work. Experience working with JDE AS400 and Kronos preferred.
Training
Equivalent to completion of the twelfth grade.
LICENSING & CERTIFICATIONS
Required
None.
Preferred
Commissioned by the State of North Carolina as a Notary Public.
From the time of closing, the selection process is anticipated to last 4 - 6 weeks. The process will consist of a panel interview, written exercise and may include clerical tests with the selected candidate being subject to a pre-employment drug screen, background check and driving history check.
An Equal Opportunity Employer
Health And Dental Insurance
The City of Fayetteville Employee Healthcare Benefit Plan provides comprehensive and affordable health and dental coverage while maintaining reasonable costs to employees. Coverage is available for all regular status employees scheduled to work 30 hours or more per week. Employees may also choose to cover eligible dependents. The premium is deducted on a pre-tax basis, with the City paying a portion of the premium. Qualifying employees are eligible for benefits on the 1st day of the month following 30 days of service.
Employer Paid Leave
Paid Vacation: Employees earn vacation leave beginning the first day of employment, however, they are not eligible to take leave for 6 months. Leave accruals are based upon the number of years of service and the number of hours an employee is scheduled to work.
Paid Holidays: The City of Fayetteville observes 11 paid holidays per calendar year. The approved holidays are New Year's Day, Martin Luther King Jr. Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, 2 days at Thanksgiving and 2 days at Christmas.
Sick / Funeral Leave: Regular employees earn sick leave in proportion to the number of hours they are scheduled to work per week. Sick leave accruals begin the first day of employment. Sick leave can also be taken for deaths in your extended family. Sick leave hours accumulate without limits and may be used toward credible service upon retirement from the NC Local Government Retirement System.
Retirement
The City assists our employees in securing their financial future during retirement by participating in the Local Governmental Employees' Retirement System, administered by the State of North Carolina. Regular status employees, scheduled to work 20 hours or more per week, become members in the retirement system upon employment. As a member of this system, employees are required to contribute 6 percent of their gross salary on a tax-deferred basis.
Deferred Compensation Plans
To further assist employees in saving for retirement, the City offers two supplemental retirement savings programs. These programs offer employees an opportunity to save a portion of their salary on a tax-deferred basis to supplement their retirement benefit. The programs offered are 401(k) Supplemental Retirement Income Plan and the ICMA 457 Plan.
Cafeteria Plan / Supplemental Benefits
Realizing that each employee may have different insurance needs, the City offers its employees the opportunity to supplement City-provided benefits by selecting from the benefits listed below. These benefits are offered at employee's expense through payroll deduction:
The first year an employee contributes to the retirement system, the city provides a death benefit of $3,000. After one year as a contributing member of the Retirement System, a death benefit is provided that is equal to the highest 12 months' salary in a row during the 24 months before death, no less than $25,000 and no more than $50,000. There is no cost to the employee for these benefits.
Pay Periods/Direct Deposit
City employees are paid bi-weekly, every other Friday. As an added convenience and safety measure, the City requires all new employees to sign up for direct deposit of their payroll checks.
Employee Assistance Program
The EAP is available at no cost to all employees and their household members. The EAP provides confidential guidance on legal, financial and personal issues that could affect your health, relationships and job performance.
01
Responses to the supplemental questions must reflect the information provided under the "Work Experience" section of the application. Your responses will be used to determine whether or not you possess the minimum qualifications required for this position.
Are you a current City of Fayetteville employee?
Have you held an out-of-state driver's license (other than NC) in the past 3 years?
How many years of experience do you have performing payroll, accounting, bookkeeping, or related work?
Briefly describe your experience performing payroll, accounting, bookkeeping, or related field. (If this question does not apply, please type N/A in the space provided below.)
06
How many years of experience do you have processing payroll?
Briefly describe your experience with processing payroll. (If this question does not apply, please type N/A in the space provided below.)
08
Do you have experience with Federal and State Employer Quarterly report preparation?
Briefly describe your experience with preparing Federal and State Quarterly reports. (If this question does not apply, please type N/A in the space provided below.)
10
Do you have experience using Kronos' timekeeping system?
Briefly explain your experience with using Kronos' timekeeping system. (If this question does not apply, please type N/A in the space provided below.)
12
Do you have experience working with JDE/AS400?
Briefly describe your experience in JD Edwards/AS400. (If this question does not apply, please type N/A in the space below.)
14
Do you have experience working with any other automated payroll system?
If you answered "Yes" to the previous questions, please list the additional automated payroll systems you have experience with working with and briefly describe this experience. (If this question does not apply, please type N/A in the space provided below.)
16
What is your skill level using Microsoft Word?
What is your skill level using Microsoft Excel?
Possession of or the ability to obtain a North Carolina Notary Public license is preferred. Do you currently possess a Notary Public license with the State of North Carolina?
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED! You may attach a resume; however, the application MUST include a 10-year history. Please answer all questions on the application in their entirety and your application MUST include the following:
Click here to meet some of the City’s “CAN DO” employees.
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.
A RESUME WILL NOT BE CONSIDERED IN DETERMINING YOUR QUALIFICATIONS FOR THIS POSITION.
The City of Fayetteville is currently recruiting for a Payroll Technician to ensure accurate processing of the City’s payroll by collecting, calculating, and entering data. Updates records and resolves discrepancies; performs reconciliations; prepares and provides periodic reports to outside agencies and answers questions; to perform Accounting Technician duties as needed, such as processing accounts payable, billing, and collection duties; and to provide clerical support to division staff.
Essential Duties & Responsibilities
- Process payroll, including reviewing payroll authorizations for accuracy and completeness, reviewing changes in the payroll system for maintenance purposes, applying overtime, finalizing payroll processes, submitting ACH file to bank for payment, processing hard copy checks, and performing related activities.
- Responsible for processing all special payroll runs, including but not limited to Police clothing allowance (every 6 months), Transit bus rodeo, Firefighter’s Relief Pension disbursement, death benefits and others as necessary.
- Load import file from Kronos into JDE for payroll processing.
- Reconcile and report monthly retirement contributions (employee and employer portions) to ORBIT NC Retirement system and execute payment in a timely manner to avoid penalty and prepare related journal entries to be posted to the general ledger.
- Responsible for executing federal (IRS) and state (NCDOR) tax liability payments each pay period in a timely manner to avoid penalty.
- Ensure all payroll transactions are processed accurately and timely.
- Reconcile all payroll liabilities and submit payments to applicable external agencies, including payroll taxes, wage attachments and garnishments, and benefit premiums; responsible for all related journal entries.
- Perform routine maintenance of payroll, including updating routine information, payment instructions, tax information, wage and garnishments, and changes in employee voluntary payroll deductions.
- Prepare and maintain a variety of files and filing systems; prepare, maintain and update various records; verify and distribute information as requested; photocopy, mail or fax materials as necessary.
- Interpret and explain City payroll policies, procedures and practices to employees, the general public; respond to requests for information from employees, management, outside agencies and the general public.
- Prepare periodic reporting to outside agencies, including the Internal Revenue Service, State of North Carolina, Unemployment Security Commission, Department of Labor and North Carolina Retirement System.
- Assist employees in registering for and resetting access to online paystubs and W-2s.
- Assist Payroll and Liabilities Manager with preparing year-end audit schedules and analysis.
- Responsible for training new department payroll preparers.
- Reconcile weekly cash draws by TPA.
- Prepare and process FMH Authority billings, including the review of payroll data and invoicing and forwarding information to the Authority.
- Examine and monitor procedures for federal, state and local law compliance and make recommendations for process improvement; assist Payroll and Liabilities Manager in developing a Payroll department procedural manual.
- Prepare a variety of memorandums, correspondence, reports, public notices, legal and tax forms and documents as assigned.
For a complete job description, click here.
Experience
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Two years of experience performing payroll, accounting, bookkeeping or related work. Experience working with JDE AS400 and Kronos preferred.
Training
Equivalent to completion of the twelfth grade.
LICENSING & CERTIFICATIONS
Required
None.
Preferred
Commissioned by the State of North Carolina as a Notary Public.
From the time of closing, the selection process is anticipated to last 4 - 6 weeks. The process will consist of a panel interview, written exercise and may include clerical tests with the selected candidate being subject to a pre-employment drug screen, background check and driving history check.
An Equal Opportunity Employer
Health And Dental Insurance
The City of Fayetteville Employee Healthcare Benefit Plan provides comprehensive and affordable health and dental coverage while maintaining reasonable costs to employees. Coverage is available for all regular status employees scheduled to work 30 hours or more per week. Employees may also choose to cover eligible dependents. The premium is deducted on a pre-tax basis, with the City paying a portion of the premium. Qualifying employees are eligible for benefits on the 1st day of the month following 30 days of service.
Employer Paid Leave
Paid Vacation: Employees earn vacation leave beginning the first day of employment, however, they are not eligible to take leave for 6 months. Leave accruals are based upon the number of years of service and the number of hours an employee is scheduled to work.
Paid Holidays: The City of Fayetteville observes 11 paid holidays per calendar year. The approved holidays are New Year's Day, Martin Luther King Jr. Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, 2 days at Thanksgiving and 2 days at Christmas.
Sick / Funeral Leave: Regular employees earn sick leave in proportion to the number of hours they are scheduled to work per week. Sick leave accruals begin the first day of employment. Sick leave can also be taken for deaths in your extended family. Sick leave hours accumulate without limits and may be used toward credible service upon retirement from the NC Local Government Retirement System.
Retirement
The City assists our employees in securing their financial future during retirement by participating in the Local Governmental Employees' Retirement System, administered by the State of North Carolina. Regular status employees, scheduled to work 20 hours or more per week, become members in the retirement system upon employment. As a member of this system, employees are required to contribute 6 percent of their gross salary on a tax-deferred basis.
Deferred Compensation Plans
To further assist employees in saving for retirement, the City offers two supplemental retirement savings programs. These programs offer employees an opportunity to save a portion of their salary on a tax-deferred basis to supplement their retirement benefit. The programs offered are 401(k) Supplemental Retirement Income Plan and the ICMA 457 Plan.
Cafeteria Plan / Supplemental Benefits
Realizing that each employee may have different insurance needs, the City offers its employees the opportunity to supplement City-provided benefits by selecting from the benefits listed below. These benefits are offered at employee's expense through payroll deduction:
- Term Life Insurance (Pre-tax basis first $50,000 for employees)
- Dependent Term Life Insurance
- Critical Illness Insurance
- Universal Life Insurance
- Vision Insurance (Pre-tax basis)
- Disability Insurance
- Healthcare and Dependent Care Reimbursement Account (Pre-tax basis)
The first year an employee contributes to the retirement system, the city provides a death benefit of $3,000. After one year as a contributing member of the Retirement System, a death benefit is provided that is equal to the highest 12 months' salary in a row during the 24 months before death, no less than $25,000 and no more than $50,000. There is no cost to the employee for these benefits.
Pay Periods/Direct Deposit
City employees are paid bi-weekly, every other Friday. As an added convenience and safety measure, the City requires all new employees to sign up for direct deposit of their payroll checks.
Employee Assistance Program
The EAP is available at no cost to all employees and their household members. The EAP provides confidential guidance on legal, financial and personal issues that could affect your health, relationships and job performance.
01
Responses to the supplemental questions must reflect the information provided under the "Work Experience" section of the application. Your responses will be used to determine whether or not you possess the minimum qualifications required for this position.
- I have read and complied with the above statement.
Are you a current City of Fayetteville employee?
- Yes
- No
Have you held an out-of-state driver's license (other than NC) in the past 3 years?
- Yes
- No
How many years of experience do you have performing payroll, accounting, bookkeeping, or related work?
- 4 years
- 2 - 3 years
- One year or less
- None
Briefly describe your experience performing payroll, accounting, bookkeeping, or related field. (If this question does not apply, please type N/A in the space provided below.)
06
How many years of experience do you have processing payroll?
- 4 years
- 2 - 3 years
- One year or less
- None
Briefly describe your experience with processing payroll. (If this question does not apply, please type N/A in the space provided below.)
08
Do you have experience with Federal and State Employer Quarterly report preparation?
- Yes
- No
Briefly describe your experience with preparing Federal and State Quarterly reports. (If this question does not apply, please type N/A in the space provided below.)
10
Do you have experience using Kronos' timekeeping system?
- Yes
- No
Briefly explain your experience with using Kronos' timekeeping system. (If this question does not apply, please type N/A in the space provided below.)
12
Do you have experience working with JDE/AS400?
- Yes
- No
Briefly describe your experience in JD Edwards/AS400. (If this question does not apply, please type N/A in the space below.)
14
Do you have experience working with any other automated payroll system?
- Yes
- No
If you answered "Yes" to the previous questions, please list the additional automated payroll systems you have experience with working with and briefly describe this experience. (If this question does not apply, please type N/A in the space provided below.)
16
What is your skill level using Microsoft Word?
- Proficient
- Moderate
- Basic
- None
What is your skill level using Microsoft Excel?
- Proficient
- Moderate
- Basic
- None
Possession of or the ability to obtain a North Carolina Notary Public license is preferred. Do you currently possess a Notary Public license with the State of North Carolina?
- Yes
- No
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED! You may attach a resume; however, the application MUST include a 10-year history. Please answer all questions on the application in their entirety and your application MUST include the following:
- Drivers License Number
- Employer information including salary, address, phone number, supervisor name, and reason for leaving for each employer
- Complete Education History (including High School)
- A complete 10-year history to include gaps you have had between employment and/or school attendance. Example: Office Assistant 1/2011 – present The Company 123 Hay Street Fayetteville, NC 28301 (910) 555-5555 Unemployed 6/2004 – 12/2010 Unemployed Student 12/2000 - 6/2004 My High School Fayetteville, NC 28301 Applications without a 10-year history and all the required information will be considered incomplete and will not be processed. Please take a moment to review your application for completeness.
- I have read and understand the above statement
- Required Question
Salary : $3,000
