Property Control Coordinator

Actively supports and upholds the City's stated mission and values. Under direct supervision of the Police Special Services Supervisor, performs non-commissioned police support duties associated with the maintenance of police vehicles, property, procurement of office supplies/equipment, and department assets.
  
ADMINISTRATIVE DUTIES

• Supervisory:  This job does not have formal supervisory responsibilities.
• Budgetary: This job has partial responsibility for budgeting at the program level including making on-the-spot decisions for equipment repair expenses and estimating costs to provide supervisor with recommendations on repairing vehicles along with any equipment purchases.
• Strategic Planning: This job has partial responsibility for strategic planning at the program level including making decisions on which vehicles have reached their life expectancy and assisting supervisor with 15-year plan for vehicles.
• Policies/Procedures:  This job has partial responsibility for policies and procedures at the program level including making recommendations on new policies and procedures for equipment and safety of the patrol fleet.
• Compliance: This job carries out day-to-day activities in accordance with Federal, State, and Local laws, rules, and regulations as well as City policies and procedures.
• Council Communications: This job carries out day-to-day activities in accordance with Council's adopted priorities and direction.
• Reporting:  This job does not have duties related to reporting to Federal/State/Local agencies.

EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY)

• Provides excellent customer service to both internal and external customers.
• Works collaboratively with all divisions of the police department, with emphasis on communication and planning to ensure department wide preparedness.
• Prioritizes and completes repairs and preventative maintenance on automobiles, equipment, and facilities to maintain the life expectancy and function of the equipment.
• Coordinates repairs and preventive maintenance with the vehicle shop, body shop, and other repair facilities or outside vendors.
• Reviews vehicle status reports and takes responsibility to arrange installations, removals and repairs in a timely manner.
• Delivers, or arranges for deliveries of commodities with outside vendors.
• Prioritizes, coordinates and communicates with outside vendors to facilitate any repairs or work requiring delegation to certified specialists.
• Monitors and coordinates police equipment transferred between vehicles.
• Completes and maintains paperwork associated with vehicle repair and maintenance.  Enters data in Records Management System relating to vehicle repairs and maintenance.
• Performs routine store keeping duties such as shipping/receiving, labeling, storing, issuing, reordering, billing, and inventorying police commodities and equipment as needed
• Manages inventory levels of police commodities and equipment.
• Coordinates with the Purchasing Division regarding auctioning of surplus property, and prepares all property for proper disposition.
• Coordinates property matters with the Police Department, Finance, Purchasing.
• Coordinates proper disposal of department paperwork.
• Maintains computerized records.
• Utilizes Innoprise software to validate procurement card purchases.
• Monitors and troubleshoots the Mobile Data Terminals in patrol vehicles to ensure security and performance prior to forwarding to the Information Technology department.
• Other duties as assigned.

MINIMUM REQUIREMENTS

• High school diploma or G.E.D.
• Or any combination of education, experience, and training equivalent to the above Minimum Requirements.

 
DESIRED EXPERIENCE AND TRAINING

• One year of experience with basic maintenance skills.
• One year of experience with basic automotive repair experience.

  
OTHER REQUIREMENTS

• Must possess, or obtain upon employment, a valid Arizona driver's license.
• Regular attendance is an essential function of this job to ensure continuity.
• Must recognize and accept the expectation of ethical and law abiding behavior in both professional and personal life, as an example to the public you serve.
• All Emergency Service Employees shall maintain their principal residence within the state boundaries of Arizona.  All Emergency Service Employees, except those holding a position in Fire, will arrive at the assigned or emergency work location within one (1) hour from notification to report to duty.
• Must have the ability to be contacted and respond immediately to emergency call-outs.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES (ILLUSTRATIVE ONLY)

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. 
• Ability to calculate percentages and totals: ability to calculates and determine most fiscally responsible purchasing options.
• Ability to occasionally create reports.
• Ability to correspond via email with internal and external customers.
• Ability to assess known factors and make an informed decision in an attempt to yield the best practical outcome.  Recognize when it is best to inform the immediate supervisor of new or significant situations and work with the supervisor to develop a solution. 
• Understanding of automobile preventative maintenance scheduling and needs.
• Ability to perform minor maintenance jobs on police vehicles and the police facility.
• Skill in prioritizing work.
• Ability to learn and adopt departmental procedures and regulations associated with the handling of police property and equipment.
• Ability to understand and follow oral and written instructions.
• Ability to plan, organize, schedule, and coordinate property management and vehicle maintenance in such a manner as to require minimal supervisory intervention.
• Ability to properly and professionally acquire, purchase, receive, store, inventory, and issue police property.
• Ability to establish and maintain effective working relationships with police personnel and other City departments.
• Ability to maintain the confidentiality of police related matters.
• Ability to maintain Police Department assets.
• Ability and desire to receive on the job training and retain the information in such a manner as to require minimal amount of time re-training the same procedure or protocol.

  
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

• While performing the duties of this job, the employee is frequently required to stand, walk, use hands to finger/handle/feel, reach with hands and arms, climb or balance, stoop/kneel/crouch/crawl, talk or hear. The employee is occasionally required to sit, taste or smell.
• The employee must frequently lift and/or move up to 50 pounds.
• Vision requirements for this position include close vision and distance vision.
• Working conditions include frequent exposure to outdoor weather conditions; regular exposure to work near moving mechanical parts, fumes or airborne particles, vibration; and occasional exposure to work in extreme cold (non-weather) and extreme heat (non-weather).
• The noise level in the work environment is usually moderate.

Salary : $19 - $29