What are the responsibilities and job description for the Fiscal Assistant position at City of Fort Myers?
The City of Fort Myers strives to be an employer of choice and most of our employees turn jobs into long term careers. The salary shown in the job description is the full range for this position from entry to later career.
NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.
FLSA Status: Non-Exempt Safety Sensitive: NO Level II Screening: NO
Under the general direction of the designated supervisor, provides administrative support to the Program and Fiscal Manager using technical, organizational and clerical skills. No supervisory responsibilities
Responsibilities and Reporting During an Emergency Situation:
Essential Employees may be required to work during a declared emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.
Non Essential Employees will not be required to work during a declared emergency. The employee’s Department Head will determine when the employee will be required to work.
Perks and Benefits
- Free city-paid employee health coverage, additional for spouse or family
- 3 weeks Paid Time Off (sick & vacation)
- 13 paid holidays
- Pension plan & optional Deferred Compensation
- City-paid life insurance
- Optional Vision, Dental, and Disability Insurance
- Tuition reimbursement
- On-site Gym facility
- And much more!
- Conduct research to assist the Program and Fiscal Manager during budget preparation in the development of the annual fiscal year budget for the Department.
- Responsible for budgetary expenditures and budget transfers relating to the fiscal year budget and to ensure sufficient funds are available for current services as well as future needs.
- Maintain procurement card receipts, balance and prepare monthly payment report for submission.
- Prepare purchase requisitions and change orders to increase or reduce purchase orders.
- Prepares and processes invoices for payment.
- Order and maintain essential supplies including, but not limited to: uniforms, office supplies, business cards, and IT equipment, and small equipment items.
- Organize and maintain file system, including but not limited to, grants, maintenance and lease agreements.
- Prepare and track grant budgets, reimbursements, purchase orders, and reports.
- Process and track all educational tuition reimbursements.
- Review initial travel requests; review final travel requests with supporting documentation.
- Track Department assets on an annual basis, per City policy.
- Maintain accounts associated with the Department.
- Oversee routine facility maintenance.
- Operate motor vehicle as needed.
- This position requires regular and reliable attendance and the employee’s physical presence at the workplace
- Performs other duties as assigned.
- Proficient in the use of Microsoft Office including, but is not limited to, Word, Excel, and Outlook.
- Ability to operate necessary equipment, including motor vehicle, personal computer, calculator, copier, facsimile machine and other standard office equipment.
- Associate's degree in Finance or Accounting from an accredited college or university, OR Three years of directly related work experience in finance, accounting or budgeting, or related field experience.
- A valid Florida Driver's License with an acceptable driving record.
PREFERRED QUALIFICATIONS
- Preferably public sector experience
- Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
- Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
- Reaching – extending hands or arms in any direction.
- Repetitive Motion – substantial movements of wrists, hands, fingers.
- Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
- Standing – for sustained periods of time.
- Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
- Talking 1- expressing ideas by spoken word
- Crouching – bending body forward by bending leg, spine.
- Feeling – perceiving attributes of objects by touch with skin, fingertips.
- Fingering – picking, pinching, typing, working with fingers rather than hand.
- Grasping – applying pressure to object with fingers, palm.
- Handling – picking, holding, or working with whole hand.
- Hearing 1 – perceiving sounds at normal speaking levels, receive information.
- Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
- Visual Acuity 2 - color, depth perception, field of vision.
- Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
- Visual Acuity 4 - operate motor vehicles/heavy equipment.
- Kneeling – bending legs at knee to come to rest at knees.
- Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
- Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
- Walking - on foot to accomplish tasks, long distances, or site to site.
Work performed is primarily:
- Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
WORK ENVIRONMENT
- Contact with internal and external customers and the general public
- Works in an office environment and sits for long periods of time
- May be required to work hours other than the regular schedule including nights, weekends, and holidays.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Salary : $22 - $33
