Preschool/Youth Sports Coordinator

Job Description : SUMMARY

Working under the direction of the Pre-School / Youth Site Supervisor, incumbent conducts and supervises Pre-School / Youth Staff and activities. The incumbent is expected to exercise good judgment, independence, initiative, and professional expertise in conducting day-to-day operations. All work duties and activities must be performed in accordance with the City safety rules and operating regulations, policies and procedures as well as federal, state, and local regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the ability to interact with the public, City incumbents, and outside agencies with patience, tact, respect, and professionalism and the following. Other duties may be assigned.

• Accepts Pre-School / Youth site assignments. May have to switch sites and activities during working schedule;
• Reports directly to Preschool / Youth Site Supervisor;
• Attends May In-Service Training Orientation. This includes seasonal employee training (Blood Borne Pathogens (BBP), Child Protection Awareness (SCAN), General Safety Training, etc.), Coaches Training, and Program Content;
• Attends all weekly staff meetings;
• Organizes, teaches, supervises, and evaluates weekly activities in PODS, Volleyball, Soccer, T-ball, and all other programs / classes according to the area assigned. Must follow pre-set themes;
• Encourages and motivates children to attend on a regular basis;
• Encourages and motivates staff to do their best;
• Meets with staff to plan daily activities and assigns responsibilities;
• Is accountable for recording accurate daily attendance reports for each sport, and turns in weekly at staff meetings;
• Is responsible for collecting and compiling program evaluations at end of each session;
• Is responsible for each participant's safety during the time they are participating and maintaining discipline among participants as well as staff;
• Is responsible for monitoring equipment and supplies to be at the program site as well as maintained and used properly. Reports and turns in any damaged equipment. Lost or damaged equipment due to staff negligence will be replaced with same quality by negligent staff person(s);
• Directs the work of employees assigned to assist, including enforcing policies and procedures;
• Assists in other areas as needed;
• Participates in a final personnel evaluation;
• Reports and documents any problems immediately with staff, children or adults to the Preschool / Youth Site Supervisor;
• Conducts final personnel evaluations for each staff person assigned to your site;
• Turns in at weekly staff meeting a weekly summary of the week's activities;
• Wears Park Department Staff T-shirt at all times during working hours and comply with dress code for the summer program;
• Is responsible for enforcing dress code;
• Submits timecards to Pre-School / Youth Site Supervisor;
• Reports irregularities and abnormal conditions on the worksite;
• Arrives at site one 30 minutes before scheduled start time and stay 15 minutes after last class;
• Performs duties in accordance with the city's safety rules and operating regulations and practices;
• Is responsible for weekly lesson plans to be completed two weeks prior to activity turned into Preschool / Youth Site Supervisor at weekly staff meetings.

MARGINAL FUNCTIONS

Performs duties in accordance with City's safety rules and operating regulations and practices.

PERFORMANCE EXPECTATIONS

The incumbent is responsible to manage their performance in accordance with this job description and the performance expectations provided to them by management. If at any time the incumbent is unsure of their role or specific responsibilities, it is the incumbent's responsibility to refer to their job description and ask for clarification from their supervisor. Management will work with the incumbent, as needed, to ensure performance expectations are clearly communicated and performance goals are achieved.

SUPERVISORY RESPONSIBILITIES

Incumbent has routine supervision of two (2) - three (3) staff persons and all children participating in activities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE

OTHER KNOWLEDGE, SKILLS and / or ABILITIES

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Indiana Driver's License if a City vehicle is used.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stoop, kneel, crouch, or crawl. The employee must regularly lift and / or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The noise level in the work environment is usually loud.