Records Clerk II

Salary : $57,034.39 - $69,325.66 Annually

Location : Fountain Valley, CA

Job Type : Non-exempt FLSA

Job Number : 2025-05

Department : Police

Opening Date : 01 / 28 / 2025

Closing Date : 2 / 25 / 2025 11 : 59 PM Pacific

Description

Records Clerk II

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THE CITY OF FOUNTAIN VALLEY

The City of Fountain Valley is nestled in the heart of Orange County. With approximately 60,000 residents, we are a mid-sized full service Police Department that proudly serves our wonderful community with courage, duty, and commitment. With City events like our Summerfest and National Night Out, we actively participate alongside community members to build a safe and vibrant City. The City of Fountain Valley is only 7 miles from the beach with countless restaurants, entertainment venues, shopping center, and Disneyland within 15 miles radius of the City providing many options for a rich work-life balance.

FOUNTAIN VALLEY POLICE DEPARTMENT

The Fountain Valley Police Department's mission is to demonstrate the courage to protect life and property in our community. The duty to provide the highest quality of service in a fair, impartial and ethical manner and the commitment to take a leadership role in providing public safety and quality of life in a manner that will preserve the public trust.

The Police Department is comprised of dedicated professionals including the Chief of Police, 2 Captains, 3 Lieutenants, 1 Support Services Manager, 10 Sergeants, 9 Corporals, 39 Police Officers, 9 full-time Dispatchers and 1 part-time Dispatchers, Crime Analyst, Identification Technician, Record Clerks, Community Services Officers and administrative staff.

CLASS DEFINITION

To perform a variety of general and specialized clerical duties.

DISTINGUISHING CHARACTERISTICS

This classification is distinguished by responsible and complex clerical duties.

SUPERVISION RECEIVED AND EXERCISED

The incumbent works under general supervision.

Job Overview

ESSENTIAL DUTIES AND RESPONSIBILITIES

Process, type, file, record, and retrieve a wide variety of Police records, reports, forms, memos, letters, complaints, and court documents involving information of a confidential nature.

Assemble and type materials from marginal notes, rough drafts, verbal instructions, transcribing equipment, or tapes and correct any errors in grammar, punctuation, and spelling.

Operate computer terminal to input, obtain, or extract pertinent data.

Compile, tabulate, record, and check physical data and prepare for later reports.

Assist departmental staff and the public in person, by phone, and at the front desk.

Maintain the confidentiality of all information.

Prepare document packages for court. Transmit or physically deliver documents and other items to court and other designated locations.

Complete Discovery at the request of the Orange County District Attorney's Office.

Communicate with employees and the Court regarding availability for subpoenas and court appearances.

OTHER JOB-RELATED DUTIES Log all traffic collision reports, keep statistics on traffic collisions, and prepare monthly traffic report.

Perform other duties as assigned.

Qualification Guidelines

Education :

Graduation from high school or equivalent.

Experience : Previous clerical experience including typing, varying public contact, and operation of standard office equipment. Experience within a municipal government is desirable.

Knowledge of

• Modern office practices and procedures.
• Preparation of business correspondence.
• Correct English usage, spelling, grammar, and punctuation.
• Filing an inventory system.

Ability to :

Recruitment Information

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS

Work is primarily performed in an office environment requiring prolonged sitting or standing; walking, kneeling, crouching, squatting, stooping, and bending; input data into a computer terminal; exposure to computer glare, vibrations, and pitch; ability to lift, carry, and move objects totaling approximately 25 pounds in weight; and have mobility, vision, hearing, and dexterity levels appropriate to the duties to be performed.

NOTE

The above statements are intended to describe the general nature and level of work performed by persons assigned to this job. They are not intended to be a comprehensive list of all duties, responsibilities and skills required.

FAIR LABOR STANDARDS ACT DESIGNATION :

Non-exempt

SELECTION PROCESS :

The selection process may include one or more of the following : application review, application assessment, performance test, written test and / or oral interview examination. The employment application, qualifying information questions and / or supplemental questions will be evaluated based on the employment standards and minimum qualifications listed above.

IMPORTANT RECRUITMENT INFORMATION : All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully completing all components of the pre-employment process which may include but is not limited to : reference checks, background investigation, credit check, California Department of Justice (DOJ) criminal history check (Live Scan fingerprinting), polygraph, psychological evaluation, post-offer drug test and post-offer medical examination.

The City of Fountain Valley is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Candidates with a disability who may need accommodation during the selection process must notify the Human Resources Department at least 72 hours in advance of the exam date.

Please carefully review the list of required materials before submitting an application.

Incomplete applications with no work experience listed, missing required attachments or answering "see resume" will not be considered.

Need additional information?

If you have questions about this job posting, please contact Evelyn Zhao via email at

Please for a list of MOU's and City benefits.

Do you have a high school diploma or equivalent certificate? (required and you must attach a copy of your diploma / GED)

Please indicate your years of experience performing clerical or administrative support work :

How many years of experience do you have in a position the involved direct customer service or public contact?

List the type(s) of records management systems (RMS) you have worked on. Include name of system, dates and level of user for each system (dispatcher, records clerk, system administrator, trainer, etc).

Please describe any experience you have in the processing and maintenance of information of a confidential nature.

Are you available to work varying shifts, including nights, weekends, irregular hours and holidays? This is required for this position.

Are you available to work mandatory overtime on short notice?

Are you related to any present City of Fountain Valley employee(s)? If yes, you must identify the relative below.

If answered 'yes' to previous question please list any relatives presently employed by the City of Fountain Valley. Please note the relative's name and relationships. Relatives included spouses, parents, children, brothers, sisters, mother-in-laws, father-in-laws, brother-in-laws, sister-in-laws, son-in-laws, daughter-in-laws, grandparents, grandchildren, step-parents, stepchildren, nephews, nieces, aunts, uncles, half-brothers, half-sisters, and first cousins. If answered "no" to previous question, please enter "N / A" .

I certify that all of the information provided is accurate to the best of my knowledge and belief, and that I understand purposely providing false information may be grounds for disqualification from the process. I have supplied all the applicable information in my application. Examples of incomplete / inaccurate information leading to disqualification include, but are not limited to : noting incorrect department, leaving dates of employment blank, leaving reason for leaving employment blank, leaving duties blank or noting "see resume", etc.

Required Question

Salary : $57,034 - $69,326