What are the responsibilities and job description for the Payroll Coordinator position at City of Fremont?
Description
The City of La Crosse is seeking to hire a full-time Payroll Coordinator to become an essential member of the Finance team. The purpose of this position is to manage and perform the City’s bi-weekly payroll process and related requirements, a variety of confidential payroll functions, prepare and reconcile payroll reports, forms and information to include bi-weekly, monthly, quarterly, and yearly federal and state reporting.
Starting wage for this non-exempt position ranges from $28.65 to $32.81 per hour depending on qualifications (75 hours bi-weekly). Schedule for this position can be flexible within the core hours of 7:30 a.m. to 5:00 p.m. Monday through Friday.
Requirements: Associate degree in Accounting, three years progressively responsible accounting with computerized payroll experience, or any combination of relevant education and experience that provides equivalent knowledge, skills and abilities. Prior leadership experience preferred. Must have knowledge of computer hardware, software such as MS Office products and word processing. Strong computer aptitude skills required. Effective communication skills required.
Benefits: The City of La Crosse offers a comprehensive benefit package including medical benefit plans, Wisconsin Retirement Plan, deferred compensation, Roth IRA, life insurance, income continuation insurance, voluntary dental and vision plans, paid holidays, vacations and sick leave. Benefit perks: traditional or high deductible (with HSA) medical plan options available, participation in the Wisconsin Retirement System with a 6.95% employer contribution, 10 paid holidays, ability to earn up to 12 sick days per year and vacation time available as of date of hire.
Selected candidate is subject to background check and post-offer/pre-employment drug screen. Applications accepted until May 4, 2025. To be considered, submit an employment application by visiting the City of La Crosse website and clicking on City Services, then clicking Career Opportunities or by visiting https://www.governmentjobs.com/careers/lacrossewi.
Purpose of Position
The purpose of this position is to manage and perform the City's bi-weekly payroll process and related requirements and a variety of confidential payroll functions. The work is performed under the general direction of the Director of Finance and Purchase/Treasurer.
Essential Duties And Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Directs the Payroll technician in daily work assignments and ensures work completion.
Monitors payroll operations, programs and processes. Provides recommendations for modifications. Modifies and tests payroll and employee self-service software program and reports.
Verifies and processes pay rate and benefits for all employees. Enters and maintains computer recorded employee payroll and benefit information. Audits, processes and distributes bi-weekly payroll. Evaluates and implements individual, program and law status changes for pay rate and benefit administration.
Prepares and reconciles payroll reports, forms and information on a timely basis, including bi-weekly and monthly federal and state taxes, quarterly Federal form 941, year end reconciliations, annual W-2's, pensions, life insurance, income continuation, IRS Section 125, withholdings for social security and taxes, deferred compensation, unemployment compensation, Wisconsin Retirement System, wage garnishments, employee verifications and employee deduction reports.
Ensures compliance with applicable Federal and State laws and regulations, collective bargaining agreements, Employee Handbook and other agreements, standards and guidelines..
Serves as primary contact for Finance and Human Resources Management in regards to software modifications. Corresponds with software provider to discuss, troubleshoot and resolve financial software issues including logging cases, testing possible solutions and implementing proper solutions.
Provides assistance and training on payroll issues, services, programs and enhancements.
Assists in preparing annual operating budget regarding wage and benefit calculations.
Calculates back pay as defined in collective bargaining agreements, payroll corrections, and Employee Handbook. Prepares related report for proper accounting and Wisconsin Retirement System and Social Security charge backs.
Responds to inquiries from employees, department heads, elected officials, and State and Federal officials regarding payroll related items.
Must maintain confidentiality of information, including City Operations, Finance Department Operations, HIPAA and employee personal information including but not limited to employment status, financial and medical.
Maintains regular and predictable on-site attendance.
Additional Tasks And Responsibilities
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
Downloads information and files from computer, internet, vendor sites, etc. for use in payroll and financial applications.
May assist with payroll related bid processes.
May assist in the Treasurer's office and Machine Room as necessary.
Answers and routes telephone calls, greets and directs visitors.
May compose and type correspondence.
Photocopies materials.
Performs routine office duties as assigned by Director of Finance & Purchase/Treasurer.
May deliver mail to mail room.
May run banking errands.
Minimum Training and Experience Required to Perform Essential Job Functions
Associate degree in Accounting, three years progressively responsible accounting with computerized payroll experience, or any combination of relevant education and experience that provides equivalent knowledge, skills and abilities. Prior leadership experience preferred. Must have knowledge of computer hardware, software such as MS Office products and word processing. Strong computer aptitude skills required. Effective communication skills required.
Physical and Mental Abilities Required to Perform Essential Job Functions
Language Ability and Interpersonal Communication
Ability to analyze data and information using established criteria, in order to determine consequences and to identify and select alternatives. Ability to compare, count, differentiate, measure, copy, record and transcribe data and information. Ability to analyze, classify, compute, tabulate, and categorize data.
Ability to persuade, convince, and/or train others, including the ability to act in a lead worker capacity. Ability to advise and interpret how to apply policies, procedures and standards to specific situations..
Ability to utilize a variety of advisory data and information such as Federal law, State statutes, collective bargaining agreements, Employee Handbook, City resolutions, City ordinances, timesheets, employment statistics, employment verification requests, garnishment orders, receipts, budgets, billing statements, account reports, insurance enrollment forms, insurance rates, tax withholding guidelines, computer software operating manuals, accounting principles, procedures, guidelines and non-routine correspondence.
Ability to communicate orally and in writing with city department heads, department personnel, state agency personnel, program administrators, city employees, elected officials, auditors, child support agencies, bank representatives, software vendor, and the general public.
Mathematical Ability
Ability to calculate percentages, fractions, decimals and ratios. Ability to interpret basic descriptive statistical reports.
Judgment and Situational Reasoning Ability
Ability to use functional reasoning in performing influence functions such as leading, teaching, directing and controlling.
Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory and/or judgmental criteria, as opposed to criteria which are clearly measurable.
Ability to maintain confidentiality of proprietary and personal information.
Physical Requirements
Ability to operate a variety of office equipment including computer terminal, printer, telephone, calculator/adding machine and photocopier.
Ability to coordinate eyes, hands, feet and limbs in performing movements requiring skill and training, such as data entry.
Ability to exert light physical effort in sedentary to light work, but which may involve some stooping, crouching, climbing, lifting, carrying, pushing and pulling.
Ability to sustain prolonged visual concentration.
Environmental Adaptability
Ability to work under safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use poses a very limited risk of injury.
The City of La Crosse is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
To follow is a brief summary of the benefits the City of La Crosse offers to its employees. Benefits and benefit eligibility will vary by position. Detailed benefits information can be found on the City's website under Department>Human Resources>Employee Benefits.
The City of La Crosse is seeking to hire a full-time Payroll Coordinator to become an essential member of the Finance team. The purpose of this position is to manage and perform the City’s bi-weekly payroll process and related requirements, a variety of confidential payroll functions, prepare and reconcile payroll reports, forms and information to include bi-weekly, monthly, quarterly, and yearly federal and state reporting.
Starting wage for this non-exempt position ranges from $28.65 to $32.81 per hour depending on qualifications (75 hours bi-weekly). Schedule for this position can be flexible within the core hours of 7:30 a.m. to 5:00 p.m. Monday through Friday.
Requirements: Associate degree in Accounting, three years progressively responsible accounting with computerized payroll experience, or any combination of relevant education and experience that provides equivalent knowledge, skills and abilities. Prior leadership experience preferred. Must have knowledge of computer hardware, software such as MS Office products and word processing. Strong computer aptitude skills required. Effective communication skills required.
Benefits: The City of La Crosse offers a comprehensive benefit package including medical benefit plans, Wisconsin Retirement Plan, deferred compensation, Roth IRA, life insurance, income continuation insurance, voluntary dental and vision plans, paid holidays, vacations and sick leave. Benefit perks: traditional or high deductible (with HSA) medical plan options available, participation in the Wisconsin Retirement System with a 6.95% employer contribution, 10 paid holidays, ability to earn up to 12 sick days per year and vacation time available as of date of hire.
Selected candidate is subject to background check and post-offer/pre-employment drug screen. Applications accepted until May 4, 2025. To be considered, submit an employment application by visiting the City of La Crosse website and clicking on City Services, then clicking Career Opportunities or by visiting https://www.governmentjobs.com/careers/lacrossewi.
Purpose of Position
The purpose of this position is to manage and perform the City's bi-weekly payroll process and related requirements and a variety of confidential payroll functions. The work is performed under the general direction of the Director of Finance and Purchase/Treasurer.
Essential Duties And Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Directs the Payroll technician in daily work assignments and ensures work completion.
Monitors payroll operations, programs and processes. Provides recommendations for modifications. Modifies and tests payroll and employee self-service software program and reports.
Verifies and processes pay rate and benefits for all employees. Enters and maintains computer recorded employee payroll and benefit information. Audits, processes and distributes bi-weekly payroll. Evaluates and implements individual, program and law status changes for pay rate and benefit administration.
Prepares and reconciles payroll reports, forms and information on a timely basis, including bi-weekly and monthly federal and state taxes, quarterly Federal form 941, year end reconciliations, annual W-2's, pensions, life insurance, income continuation, IRS Section 125, withholdings for social security and taxes, deferred compensation, unemployment compensation, Wisconsin Retirement System, wage garnishments, employee verifications and employee deduction reports.
Ensures compliance with applicable Federal and State laws and regulations, collective bargaining agreements, Employee Handbook and other agreements, standards and guidelines..
Serves as primary contact for Finance and Human Resources Management in regards to software modifications. Corresponds with software provider to discuss, troubleshoot and resolve financial software issues including logging cases, testing possible solutions and implementing proper solutions.
Provides assistance and training on payroll issues, services, programs and enhancements.
Assists in preparing annual operating budget regarding wage and benefit calculations.
Calculates back pay as defined in collective bargaining agreements, payroll corrections, and Employee Handbook. Prepares related report for proper accounting and Wisconsin Retirement System and Social Security charge backs.
Responds to inquiries from employees, department heads, elected officials, and State and Federal officials regarding payroll related items.
Must maintain confidentiality of information, including City Operations, Finance Department Operations, HIPAA and employee personal information including but not limited to employment status, financial and medical.
Maintains regular and predictable on-site attendance.
Additional Tasks And Responsibilities
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
Downloads information and files from computer, internet, vendor sites, etc. for use in payroll and financial applications.
May assist with payroll related bid processes.
May assist in the Treasurer's office and Machine Room as necessary.
Answers and routes telephone calls, greets and directs visitors.
May compose and type correspondence.
Photocopies materials.
Performs routine office duties as assigned by Director of Finance & Purchase/Treasurer.
May deliver mail to mail room.
May run banking errands.
Minimum Training and Experience Required to Perform Essential Job Functions
Associate degree in Accounting, three years progressively responsible accounting with computerized payroll experience, or any combination of relevant education and experience that provides equivalent knowledge, skills and abilities. Prior leadership experience preferred. Must have knowledge of computer hardware, software such as MS Office products and word processing. Strong computer aptitude skills required. Effective communication skills required.
Physical and Mental Abilities Required to Perform Essential Job Functions
Language Ability and Interpersonal Communication
Ability to analyze data and information using established criteria, in order to determine consequences and to identify and select alternatives. Ability to compare, count, differentiate, measure, copy, record and transcribe data and information. Ability to analyze, classify, compute, tabulate, and categorize data.
Ability to persuade, convince, and/or train others, including the ability to act in a lead worker capacity. Ability to advise and interpret how to apply policies, procedures and standards to specific situations..
Ability to utilize a variety of advisory data and information such as Federal law, State statutes, collective bargaining agreements, Employee Handbook, City resolutions, City ordinances, timesheets, employment statistics, employment verification requests, garnishment orders, receipts, budgets, billing statements, account reports, insurance enrollment forms, insurance rates, tax withholding guidelines, computer software operating manuals, accounting principles, procedures, guidelines and non-routine correspondence.
Ability to communicate orally and in writing with city department heads, department personnel, state agency personnel, program administrators, city employees, elected officials, auditors, child support agencies, bank representatives, software vendor, and the general public.
Mathematical Ability
Ability to calculate percentages, fractions, decimals and ratios. Ability to interpret basic descriptive statistical reports.
Judgment and Situational Reasoning Ability
Ability to use functional reasoning in performing influence functions such as leading, teaching, directing and controlling.
Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory and/or judgmental criteria, as opposed to criteria which are clearly measurable.
Ability to maintain confidentiality of proprietary and personal information.
Physical Requirements
Ability to operate a variety of office equipment including computer terminal, printer, telephone, calculator/adding machine and photocopier.
Ability to coordinate eyes, hands, feet and limbs in performing movements requiring skill and training, such as data entry.
Ability to exert light physical effort in sedentary to light work, but which may involve some stooping, crouching, climbing, lifting, carrying, pushing and pulling.
Ability to sustain prolonged visual concentration.
Environmental Adaptability
Ability to work under safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use poses a very limited risk of injury.
The City of La Crosse is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
To follow is a brief summary of the benefits the City of La Crosse offers to its employees. Benefits and benefit eligibility will vary by position. Detailed benefits information can be found on the City's website under Department>Human Resources>Employee Benefits.
- Medical Benefit Plan – Offered to all full-time, non-represented or unionized employees. Coverage for eligible medical expenses and prescriptions. Note: Employees hired full-time on or after 1/1/14 are not eligible for retiree medical benefit plan coverage.
- Pension (Wisconsin Retirement System-WRS) – Automatic enrollment for full-time positions. Eligibility for part-time positions varies by position and is determined by the number of hours and duration of the position. For eligible positions, contributions begin date of hire. Employer contributions are paid by the employer. Employees are required to pay 50% of the total WRS contribution rate for "general" employees. 2025 rate is 6.95% of pre-tax earnings.
- Life Insurance – (follows WRS eligibility) Up to five times the employee's annual salary is available. Spouse/dependent coverage options also available.
- Income Continuation Insurance – (follows WRS enrollment) A short or long term disability insurance. Various options available for waiting periods.
- Section #125 Plan - Offered to non-represented or unionized employees working 20 hours/week or more. This is a flexible spending account to defer money from your paycheck pre-tax in a dependent care or medical account.
- Vision Plan - Offered to non-represented or unionized employees working 20 hours/week or more. This is a voluntary plan, completely funded by the employee.
- Dental Plan - Offered to non-represented or unionized employees working 20 hours/week or more. This is a voluntary plan, completely funded by the employee. Employees can choose between two different dental plans.
- 457 Deferred Compensation Plan - Offered to non-represented or unionized employees working 20 hours/week or more. May enroll at any time. Employees may elect for pre-tax payroll deductions to be placed in a retirement investment account.
- ICMA Roth IRA - Offered to non-represented or unionized employees working 20 hours/week or more. May enroll at any time. Employees may elect for payroll deductions to be placed in a Roth IRA.
- Paid Leave Time: Vacation, sick leave, personal business leave, family care leave, and holidays. Actual leave accrual determined by employee handbook or union contracts.
Salary : $29 - $33
