What are the responsibilities and job description for the Human Resources Administrator position at City of Gahanna, OH?

Salary : $63,169.60 - $88,440.00 Annually

Location : Gahanna, OH

Job Type : Full Time

Job Number : 20250127

Department : Human Resources

Opening Date : 01 / 28 / 2025

Closing Date : 2 / 9 / 2025 11 : 59 PM Eastern

FLSA : Exempt

Bargaining Unit : 10

Job Summary

Under direction, is responsible for performing fully-skilled professional human resources work. This position provides support to all City departments including three bargaining units, unclassified employees, and seasonal employees. This position is responsible for the entire employment life-cycle including recruitment, orientation, leave management, engagement, training, benefits, and end of employment.

Starting Salary Range : The starting salary is between the minimum and midpoint of the range ($63,169.60 - $77,376.00). Candidates will start at the minimum of the range unless their skills, experience, education, or other factors exceed the qualifications for the position.

Essential Job Functions

Provides excellent customer service to internal and external customers, providing timely responses to any questions or concerns, or escalating as necessary.
Interprets, applies, and responds to questions regarding human resources policies, work rules and labor contracts.
Responsible for full life-cycle recruitment, including recruitment and onboarding processes for classified and unclassified positions; review and modification of job descriptions, screening applicants; overseeing selection process; interviewing; new hire orientation, reference checks, and drug test coordination.
Responsible for the leave management program, including FMLA, ADA, worker's compensation, injury leave, major medical and other related leave programs.
Assists in administration of city benefit programs.
Reviews proposed policies to assess impact on human resources programs or functions.
Conducts investigations, including discipline and EEO / harassment
Maintains compensation system for the City staff; responsible for accurately tracking all pay increases and ensuring all staff are paid appropriately; assists Payroll with pay issues or questions and contract interpretation.
Administers employee engagement programming including the FUN Committee, Wellness Committee, employee recognition awards, and other employee engagement activities.
Maintains the City's HRIS and other HR databases to ensure accuracy.
Implements and monitors performance evaluations to ensure timeliness and consistency; assists with development of performance standards.
Regular, predictable, and punctual attendance is required.

Minimum Qualifications

Any combination of education, training and experience as listed below which provides the required knowledge, skills, and abilities to perform the essential functions of the job a typical way to qualify is a Bachelor's Degree from an accredited college or university with coursework in Human Resources or related field of study and at least two (2) years progressively responsible experience in human resources field OR Master's degree from an accredited college or university with coursework in Human Resources, Labor Relations, or Employment Law or related field of study.

Licensure or Certification Requirements

Professional in Human Resources (PHR) or Certified Labor Relations Professional (CLRP) desirable.

Current and valid Ohio driver's license with an acceptable driver's abstract to meet criteria for insurability established by the City of Gahanna.

Knowledge, Skills and Abilities

Knowledge of :

Skill in :

Providing guidance to supervisors, managers, and other department staff regarding human resources issues.

Using tact, discretion, initiative and independent judgment within established guidelines; maintaining confidentiality.

Analyzing and resolving office administrative situations and problems.

Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.

Applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate policies, procedures and protocols.

Using a computer to enter and retrieve data and information accurately and rapidly.

Communicating orally with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner.

Operation and routine maintenance of general office machines such as copiers, facsimile machines and telephone systems.

Ability to : (Mental and Physical Abilities)

Establish and maintains effective working relationships with a variety of individuals.

Read and interpret documents such as operation and maintenance instructions, procedure manuals, and so forth.

Understand and carry out written and oral instructions, giving close attention to detail and accuracy.

Establish and maintain effective working relationships with others.

Draft and type correspondence.

Add, subtract, multiply and divide whole numbers, common fractions and decimals.

Work evenings, nights or weekends, when necessary.

While performing the essential functions of this job, the incumbent is regularly required to sit; use hands to grasp, handle, or feel objects; reach with hands and arms; speak and hear; read and write; keyboard; and occasionally lift, carry, push or pull objects weighing up to 10 pounds.

Working Conditions :

Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust.

Important Job Functions

Assists director with program administration, compiling complex information, coordinating services and programs, preparing correspondence and reports, maintaining records and files, and assisting the public.

Handles department oversight in absence of the HR Director.

Responsible for timely fulfillment of Human Resources related public records requests in accordance of Ohio Public Records law.

Responsible for administering FMLA.

Tracks EEOC information; prepares bi-annual EEO-4 report.

Responds to unemployment claims and attends unemployment hearings when needed.

Assists director with the establishment and implementation of department policies and procedures.

Under guidance of HR Director, assists in management of the Civil Service process for testing, applications, etc.

Participates in labor relation meetings; takes and maintains notes from the meetings; attends union negotiation meetings as necessary.

Attends City Council, Civil Service, and Mayor's staff meetings as HR Department representative when requested.

Performs other related duties as assigned by supervisor.

The City of Gahanna offers comprehensive benefit packages including health insurance, prescription drug insurance, employer-paid dental and vision insurance, Health Savings Account contributions, life insurance, supplemental life insurance, AD&D insurance, retirement benefits, deferred compensation programs, and an Employee Assistance Program. The City also offers vacation, personal time, sick leave, paid holidays, flex time, and public service credit (when applicable). In addition, the City also offers college tuition reimbursement, employer-paid professional development, and an annual service credit.

Subject to change with collective bargaining agreement and / or salary ordinance changes.

Indicate the highest level of education obtained :

No High School Diploma or equivalent achieved

High School diploma or equivalent

Associate's Degree

Bachelor's Degree

Master's Degree or Higher

Please indicate your years of professional experience working in Human Resources.

0 - 1 Year

2 Years

More than 2 years

Required Question

Salary : $63,170 - $77,376

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